february 26,2010 presented by rob kennedy and jason oakey

TECHNOLOGY IN THE CLASSROOM

February 26,2010Presented by Rob Kennedy and Jason Oakey

Technology should make our lives easier…

Technology should not cause apprehension and worry.

Getting started…

Know the technology available to you.

Use that technology to your advantage.

Educate with its abilities.

What's in our classrooms? Basic Mediation

Projector Screen Computer DVD/VCR Document camera Lap top connection Desktop selector Computer speakers

Projectors

Several brands and models deployed

Moving to one brand for flexibility as well as continuity.

Resolution limitations vs. cost

Switchers

Extron MLC206

Most basic of switchers Talks directly with the projector

DVDs and VCRs An epidemic with no vaccine.

The medium is no longer sustainable

Existing machines are of poor quality

Higher quality DVD drives in our PCs

Actively working toward an archival option that promotes ease of use as well as security.

Advanced mediationThese provide all of the attributes of a

basically mediated classroom plus these added advantages:

Automatic Screen Recessed in wall speakers Crestron touch panel for room control.

This allows light dimming and input switching with a graphical user interface.

SMARTboards

SMART Technology Currently SMART Technology is in

place in more than 20 locations on campus

Group Training through CTLE Individual Training Through ITS We are investigating its use on a

broader scale

Video Conferencing

Three systems available MGH213 and MGH110 Weekly class using remote learning for

Anesthesiology Room is booked through Elisa in ITS to

not interfere with the class schedule. One portable system available for

campus flexibility

WHERE WE AREvs.

WHERE WE ARE GOING

The NumbersWhat we Currently Support

Just the Facts…

Campus Mediated Facilities

Mediated Classrooms

72

Just the Facts…

Campus Mediated Facilities

Mediated Computer Labs26

Just the Facts…

Campus Mediated Facilities

Mediated Conference Rooms22

Just the Facts…

Campus Mediated Facilities

Observation Rooms

19

Just the Facts…

Campus Mediated Facilities

Other Mediated Facilities17

•Ballrooms / Dining•Theaters•Multi Purpose Rooms•Digital Signage

Just the Facts…

Campus Mediated Facilities

Total Mediated Facilities

161

Just the Facts…

Campus Mediated Facilities

Total Mediated Facilities

200AddScience Center Facilities +

Just the Facts…

Campus Equipment

Equipment

Just the Facts…

Campus Equipment

LCD ProjectorsLCD PanelsCrestron Control SystemsExtron Control SystemsTelevisionsDigital Signage SystemsSMART BoardsVideo Conference SystemsDVD’s / VCR’sDocument CamerasAudio Mixer/ProcessorsAmplifiersVideo CamerasMatrix Switchers

137502565919214100+50+50+50+30+25+

Wow!

2

How do we maintain and keep track of allthis equipment, with a staff of only ?

GOOD PLANNING and SERVICE is key…

Scheduled Maintenance and Replacement

Technology Support Center (TSC) Equipment Database Planning for Sustainability

Scheduled Maintenance

Winter Clean Projector filters Operation Check

Summer Clean Projector Filters Operation Check Replacements / Upgrades

Technology Support Center

All calls are logged in FootPrints This is our most accurate, and up to the

minute form of communication. Tracks and Sorts Priority Issues. Maintains a Historical Database.

Trained Student Staff (First line of Defenses) We train the students

Access to the Equipment Database

Equipment Database

List of Facilities List of Equipment Equipment Directions Room Photos Room Schedules Computer Software

Planning and Research

Prioritizing Replacements Researching new Technologies Creating a Sustainability Plan

5 – 7 year Replacement cycle Solving the laptop dilemma

Switchers and Scalers Remote Access

5-7 Year Replacement Cycle Everything has a life cycle

Must assess components age and abilities

Staggered replacement Helps offset costs Helps us attain a total life cycle of the

technology in our classrooms. Meaning everything would have been replaced by the end of a given cycle.

We hope for this to become 5-7 years.

Projectors

Replace Every 4 - 5 Years 2-3 Year Warranty 2000 hours per Lamp Dim over time Resolutions Change

1024 x 768 (Current Resolution Supported)

Inputs Change

DVD/VCR Players

Inexpensive Units (3 – 5 Years) Made from low end parts

No fan to circulate the air Chalk settles on the laser

Laser overheats “Unknown Disc”

VHS tapes Old, Dirty and Tightly Wound

Document Cameras

Replace Every 5 – 7 Years Always On Low Resolution

S-VHS output Capable of 1024 x 768

No third input on the projector

Remote Access

Monitor Equipment Turn off equipment at Night Check Lamp Hours Record use of Equipment

(Requires Server License) Reset Equipment after Power Surges

We expect this to be the new standard.

Remote Access

General Assistance Start up of room equipment Start Video Conferences Remote Weekend Support

We expect this to be the new standard.

Remote Access

Crestron Systems are current being programmed. BRN, TDC and EST Lamp Hours Remote Assistance Equipment Resets

Extron Systems will be piloted this summer. MGH (second floor)

Useful Tips

Useful tip number 1…

The Virtue of patience……Does it seem like the projector is acting up, not showing your image? Confidently switch between other inputs and back again to your preferred input. Many times the projector needs to be reminded what to do (or show).

Useful tip number 2…

Check your resolutions at the door !When you create Power Point or other presentations be mindful of the supported resolutions in your classrooms and meeting spaces. In most cases 1280 x 768 with a 16:9 aspect ratio is the highest wide screen resolution we can currently support. Even though all of our classroom monitors have a 4:3 aspect ratio.

Useful tip number 3…

VLC Portable Free Software Installs on a thumb drive Most Current Codecs

Useful tip number 3…

VLC Portable Free Software Installs on a thumb drive Most Current Codecs

Useful tip number 4…

Turn OFF the projector when finished They time out in only 5 minutes. Wastes valuable lamp life. (approx:

$350/Lamp) Wastes energy Burns the blue LCD panel

Questions ?