facility commi,ee october 16, 2017 · 2019-06-21 · facility commi,ee october 16, 2017 1 agenda 1....
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FacilityCommi,eeOctober16,2017
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AGENDA1. 21stCenturySchools2. BoardAgendaItems–CapitalProjectUpdate3. CustodialUpdate4. SaleofformerStaffordES5. SaleofCaplevilleland6. WhiteStaHonHighSchoolRenovaHons
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21stCenturySchoolsFacilityUpdate
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21stCenturyDesign
NewAlcyES
MagnoliaES
AlcyES
CharjeanES
21stCenturyDesign
NewGoodle,ES
KnightRd.ES
GoodleNES
$19,000,000 $25,000,000
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Goodle,Update
§ KnightRoadandGoodleNElementarySchoolswillmergeintothenewschoolbuiltontheexisHngGoodleNsite
§ NewschoolcanbebuiltonsitewhenkidsaresHllinschool.Demo
ofexisHngschoolwillhappenaYerkidsareinnewschool₋ Oct2017Boardapprovesdesigncontract₋ Feb2018ConstrucHondocumentdrawings₋ March2018SourceconstrucHonwork₋ April2018BoardapprovesconstrucHoncontract₋ May2018NoHcetoproceed₋ June2018ConstrucHonstarts₋ July2019FinalcompleHon₋ August2019Schoolopens
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AlcyUpdate
§ Alcy,Charjean,andMagnoliaElementarySchoolswillmergeintothenewschool,builtontheexisHngAlcysite
§ DemoliHonmustoccurpriortoconstrucHon,soAlcystudentsmustberezonedtoMagnoliapriortodemoliHonandconstrucHon
§ RezoningeffecHveJanuary2018makesthenewAlcycompleHonschedulethesameasGoodleN(openingAugust2019for2019-20schoolyear)
§ RezoningeffecHveAugust2018pushestheopeningofthenewAlcyschooltoJanuary2020(springsemesterof2019-20)
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BoardAgendaItems–CapitalProjectUpdate
BoardAgendaItems–CapitalProjectUpdate
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• 20itemsonOctoberBoardWorkSessionagenda
• (13)–packagesfordesignfeesforcapitalprojects• (3)-Improvements,installaHon&repair• (2)-Real-estatesale&leases• (2)-Regularpurchases;paper,HVACfilters
• CapitalProjectsPackages• SCSbundled33capitalprojectsfordesignservicesinto13packages• Packagesvariedinprojectsize,Hmingandscope• SCSusesarotaHnglistof28vendorsforArchitectureandEngineeringwork,13
firmswereselected,allwerelocaland1wasWMBE• OnecompanyusedasubcontractortointroducethemintoworkingwithSCS
• Benefits• NegoHatedlowerdesignfees($2.2minsavings)andprocuredprojectsfaster• SignificantlyreduceworkloadinProcurement,whilestarHngasignificantnumber
ofprojects
• RequesHngBoardapprovalfor$5.2Mindesignfeesforthe33projectsassociatedwith$97.6Mincapitalprojects
SelecHonprocessdetailinAppendix
Packages–DesignServices
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Packages–DesignServices
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Packages–DesignServices
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CustodialServicesUpdate
Overview
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• DualvendorstructuretoreplaceGCA;Aramark&ServiceMasterselectedvendors
• What’sdifferent:13KPIsandscorecardincluding5puniHvemetricsincontracts
• Includedvendormanagementprogramandgovernancemodel• MonthlyOperaHonsmeeHngsandQuarterlySteeringCommiNeemeeHngs
• Eightmonthrampupperiod(May25,2017–Feb1,2018)beforepuniHveimpacts
• First2monthswasSummerCleaning,then6monthstorampuptoKPIs• SCSteamoperaHonalizingKPIs&scorecardmetrics• Aramark&SVMconHnuetodefinestaffingandsupplylevelsforeachlocaHon
• OctoberMonthlyOperaHonsmeeHngscheduledwithAramark&ServiceMaster
weekofOctober16th
• CustodialteamdevelopingalternaHveplansforSummerCleaningprogram–distributemorecleaningthroughoutyeartoenablemoreSummerPrograms
ServiceMasterScorecard
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Comments• ServiceMasterCleanservices115buildings;
SVMbyStratosisassigned43locaHons&ServiceMasterFMisassigned72locaHons
• SVMtakeoverofWhiteStaHonHS&MSandRichlandES&ShadyGroveprovedsuccessfulascomplaintsareminimal
Met/exceededrequirementApproachingrequirementTrackingbehindrequirement
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64
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#Buildings
12Bldgs<85%cleaningscore
64Bldgshave85-89%cleaningscore
39Bldgshave≥90%cleaningscore
SeptemberCleaningScores
103Bldgshave≥84%cleaningscore
AramarkScorecard
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Comments• Aramarkservices46buildings
• AramarkconHnuestohavechallengeswith
staffing;4underperforminglocaHonstransferredtoSVM
• Staffingimprovementplanisinplace;uHlizingtempagenciesandaddiHonalsubcontractorstoclosegaps
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#Buildings
SeptemberCleaningScores
27Bldgs<85%cleaningscore
14Bldgshave85-89%cleaningscore5Bldgshave≥90%cleaningscore
19Bldgshave≥84%cleaningscore
Met/exceededrequirementApproachingrequirementTrackingbehindrequirement
NextSteps
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• ConductOctoberMonthlyOperaHonsmeeHngs• ConHnuedefininghowtomeasureandautomateKPIreporHng• MonitorAramarkimprovementplan,conHnuetomovebuildingstoother
vendorsifnecessary
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• Soulsville (6-12) is seeking purchase the former Stafford building for $100,000 for use by Memphis Delta Prep Elementary (MDP) • 7 acres • 56,356 SF
• Memphis Delta Prep (K-5) is already in the neighborhood (enrollment 251 students from SCS schools), so competition already exists in this area • Charter application states school will be K-8 with 540 students by year
five of operation • It will cost SCS approximately $300,000 to demolish the facility; if not
demolished, district incurs unnecessary costs
• Staff was directed to counter Soulsville’s offer with a price of $300,000
• SCS counter was refused due to additional vandalism
SaleofStafford(oldSWPrep)
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SaleofStafford(oldSWPrep)
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• BrokeranalyzedcomparablesinMay2017—valuedlandat$500,000.Thatvaluewasfortwoadjacentparcelsnotjustthe8.82acreparcelthebuyerwants.
• Theotherparcelthatwasincludedinthelandvalueis3acresonthenorthsideofthe8.82acreparcel.Threeacresis25%ofthetotallandthatwasvaluedbybroker.
• Buyerrefusedthedistrict’scounterof$475,000plusclosingcostsandbrokerfees
• Buyer’srevisedofferis$465,000andwepaybothbrokers’feesand
closingcosts
SaleofCaplevilleLand
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SaleofCaplevilleLand
ThreeacresincludedinlandvaluaHonbutnotincludedinthebuyer's
offer/request.
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SaleofCaplevilleLand
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WhiteStaHonHighSchoolRenovaHons
• TheWhiteStaHonHighSchoolBoosterClubhasraised$15,000towardtherenovaHonofthegirls'lockerroom.TheprojectisesHmatedat$30,000
• $80,000hasbeenraisedtobuildanoutdoorcourtyardnearthecafeteria.TheprojectisesHmatedat$175,000.ThisprojectischampionedbytheStakeholdersGroup
• TheBoosterClubisrequesHnginputandeventualBoardapprovalonthefollowing:
• Once100%oftheprojectfundingissecuredandplacedinsometypeofescrowaccount,thebuildingprocesswillbegin(SchoolSeed)
• TheClubintendstosource,constructandmanagetheseprojectsontheirownandassumeallliability.WyaNconstrucHonhasbeenselectedforthelockerroomproject.Flintcowillbuildthecourtyard
• SCSwillapprovedrawingsandvalidateconstrucHonqualityandHmingduringsitewalkswiththeClubsselectedconstrucHonmanager
• TheClubwillthendonatethelockerroomandcourtyardimprovementtoSCS
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APPENDIX
ArchitectureandEngineeringSelecHonProcess
• In2015and2016ArchitectureandEngineeringFirmswerepre-qualifiedtoprovideservicesthroughthesolicitaHonprocess
• Firmswereselectedbasedonthevendor’scapabiliHes,experience,pastperformance,keypersonnel,andlocality
• Twenty-eightfirmswereapprovedandplacedonarotaHnglisttobeuHlizedforfutureprojects
• Thecurrentprojectswerebundledbasedonsize,complexityandabilitytoachievemaximumcostsavings
• ThosefirmsnextontherotaHonlistwereinvitedtoaNendaninformaHonsessiontodiscussvariousprojectanddeliverables
• FirmsthatshowedinterestandcouldmeetthestrictHmelinefordeliveringtheprojectdesigntotheDistrictbyNovember30,2017,wereaskedtoquoteonthepackages
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SaleofStafford(oldSWPrep)-Detail
• Staffordappraisedat$500,000thisyear• Soulsvilleoffered$100,000• DemoliHonwouldcostapproximately$300,000• $5millionindeferredmaintenance• 42%FCI• Vacantoneyear
• 2008appraisalwas$3.4million• SoulsvilleofferedMCS$2millionin2008• MCSdeclinedtheofferchoosinginsteadtousethebuildingforan
alternaHveschool
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• 8.82vacantacresatShelbyDr.andMaloneRd.• Industrialarea• Appraisedat$665,000in2012• Noneed,orfutureneed,forcapacityinthisareaasitissurroundedbyindustrialuses—noresidenHalnearparcel
• RecommendaHonistosell
CaplevilleSale-Detail
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SaleofCaplevilleLand
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