expense claims

Product Features and Benefits

Expense Claims Module

•The economic costs that a business incurs through its operations to earn revenue is known as

Expense Claims

•It is money spent for business/official purposes and promotional activities that should be paid

back to the employee post the expense is incurred

•Usually the amount is paid back by the company, based on the actual bills

What is Expense Claim

•Reimbursement claims are part of CTC

•Claims can be made monthly, quarterly, half yearly and annually based on a company’s policy.

•Reimbursement claims are paid for personal claims.

•Reimbursement claims are withhold in payroll and are paid only once the bills are submitted.

•Ex: Medical Allowance, LTA

•Expense claims are paid when the expense is incurred

•Claims can be made only when an expense is made

•Expense claims are paid for business/ official purpose and promotional activities.

•Expense claims are approved only after submission of bills and based on the actual expenses.

•Ex: Air fare, Accommodation, Food bills

Reimbursement Claims Expense Claims

Difference Between Expense and Reimbursement

• Travel expense (Air fare/ train fare / bus fare)

• Accommodation ( Hotels, Guest house)

• Food (Breakfast /Lunch /Dinner)

• Cab/ Auto hire

• Local conveyance

• Communication

Types of Expenses

Actual Expense incurred

Claim raised by the employee along with copy of bills/tickets.

Claim reviewed by the reviewer.

Approved/rejected/ put on hold and remarks updated.

If approved, money gets credited to Employee’s a/c.

Process of Expense Claim

Adding Claim Items

All options related to claims are available under Employee > Claims

Claim categories can be created under Claim Items

Claim templates can be configured

Workflows, entitlements and applicability can be defined

The claim can be associated with a project or advance payment

Claim Templates

Claim can be based on Quantity , Amount or Forex

Claim Templates Items

Configure multiple expense heads, define limits and rules for claiming expenses

Claims are normally processed in batches . This feature helps in creating the batches for processing Claims

Trip based expense claim or Advanced payments appears in group batch

Claim Batch

Create batch for processing claims

This helps in deciding the workflow

Select the claim template and add the review workflow

Claim Reviewer

The employee has the option to review and track claims

Employee Login

Employee Login

On the employee portal, employee can add new claims or withdraw previous claims

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