events feasibility and development series project system

Events Feasibility and Development Series

Project system

William O’Toole

www.epms.net

Checklists

Responsibility

Tasks

Resources

Work Breakdown

StructureRisk

Register

Stakeholder management

Brief – summary expectations assumptions

Scope : date, who, where..

Measurable Objectives

Mission/goals

Other DocSite map

Contact sheetProduction Sched.

Evaluation

Glossary of terms

Archive

Schedule

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Explanation/manual

INPUT –baseline plansPast events stored data

© W. J. O’Toole

EPARSEvent planning, archiving and review system

EPARSEvent planning, archiving and review system

© W. J. O’Toole

• Common goals – more refined as you progress• Cost benefit analysis• Intangible benefits – how do you measure

them?• Creating a management discipline and

accountability

Brief – summary expectations assumptions

Measurable Objectives

Mission/goals

Def

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© W. J. O’Toole

• Scope statement to clarify the event project definition

• Stakeholder management : model is found in sponsorship management

• WBS and the risks register • Input of critical tasks

Work Breakdown

StructureRisk

Register

Stakeholder management

Scope : date, who, where..

Project Management Methodology

© W. J. O’Toole

• What, when, who, what’s needed • Template system - spreadsheets• Work in progress report and commitment

accounting

Checklists

Responsibility

Tasks

Resources

Schedule

© W. J. O’Toole

• Evaluation of the project

• Folder system

Other DocSite map

Contact sheetProduction Sched.

Evaluation

Archive

© W. J. O’Toole

• Using previous events as a baseline

• Knowledge management• Using other industries as an input

- logistics, contract management

Glossary of terms

Explanation/manual

INPUT –baseline plansPast events stored data

© W. J. O’Toole

Checklists

Responsibility

Tasks

Resources

Work Breakdown

StructureRisk

Register

Stakeholder management

Brief – summary expectations assumptions

Scope : date, who, where..

Measurable Objectives

Mission/goals

Other DocSite map

Contact sheetProduction Sched.

Evaluation

Glossary of terms

Archive

Schedule

Def

inin

g th

e ev

ent

pr

ojec

tP

lan

ning

Rev

iew

and

A

rchi

ving

Explanation/manual

INPUT –baseline plansPast events stored data

© W. J. O’Toole

EPARSEvent planning, archiving and review system

EPARSEvent planning, archiving and review system

© W. J. O’Toole

Events Feasibility and Development Series Menu

William O’Toole

www.epms.net

Signage at eventsSignage at events

Event project management system

Event project management system

Who am IWho am I

Tips on delegating tasks

Tips on delegating tasks

Events StrategyEvents Strategy

Events as assetsEvents as assets