environmental management system web site … · environmental management system web site (emsweb)...

ENGINEERING SERVICE CENTER

EMSWeb

2010

ENVIRONMENTAL

MANAGEMENT SYSTEM WEB

SITE (EMSWeb)

Eugene WangNFESC -- Code 423(805) 982-4291eugene.wang@navy.mil

Report Documentation Page Form ApprovedOMB No. 0704-0188

Public reporting burden for the collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering andmaintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden, to Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, ArlingtonVA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to a penalty for failing to comply with a collection of information if itdoes not display a currently valid OMB control number.

1. REPORT DATE JUN 2010 2. REPORT TYPE

3. DATES COVERED 00-00-2010 to 00-00-2010

4. TITLE AND SUBTITLE Environmental Management System Web Site (EMSWeb)

5a. CONTRACT NUMBER

5b. GRANT NUMBER

5c. PROGRAM ELEMENT NUMBER

6. AUTHOR(S) 5d. PROJECT NUMBER

5e. TASK NUMBER

5f. WORK UNIT NUMBER

7. PERFORMING ORGANIZATION NAME(S) AND ADDRESS(ES) Naval Facilities Engineering Command ,Engineering Service Center,110023rd Street,Port Hueneme,CA,93043

8. PERFORMING ORGANIZATIONREPORT NUMBER

9. SPONSORING/MONITORING AGENCY NAME(S) AND ADDRESS(ES) 10. SPONSOR/MONITOR’S ACRONYM(S)

11. SPONSOR/MONITOR’S REPORT NUMBER(S)

12. DISTRIBUTION/AVAILABILITY STATEMENT Approved for public release; distribution unlimited

13. SUPPLEMENTARY NOTES Presented at the NDIA Environment, Energy Security & Sustainability (E2S2) Symposium & Exhibitionheld 14-17 June 2010 in Denver, CO.

14. ABSTRACT

15. SUBJECT TERMS

16. SECURITY CLASSIFICATION OF: 17. LIMITATION OF ABSTRACT Same as

Report (SAR)

18. NUMBEROF PAGES

41

19a. NAME OFRESPONSIBLE PERSON

a. REPORT unclassified

b. ABSTRACT unclassified

c. THIS PAGE unclassified

Standard Form 298 (Rev. 8-98) Prescribed by ANSI Std Z39-18

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• Provides a tool for ISO 14001 Requirements

• Track Environmental Aspects (and related Practices, Location, Equipment and Permits)

• Create, assign, organize and manage:

• O&Ts and POAMS

• Internal and External Audits and Inspections

• Findings and Observations

• Deficiencies and CAPAs

• Documentation

• Communication

• Reports

How EMSWeb Supports an

Effective EMS

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Who can use EMSWeb?

• Hosted on EPR Portal, the Navy’s environmental portal.

• User registration required.

• CAC Card is required for all users.

• Uses Internet Explorer 7.

• This major upgrade is currently being Beta Tested, rollout in August, 2010

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EPR Portal Home Page

https://eprportal.cnrnw.navy.mil/logon.aspx

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EPR Portal – EMSWeb Module Home Page

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EMS Aspect Related Data

• EMS data includes Practice, Location,

Equipment/Resource, Aspects (significant and

non-significant) and Permits.

• EMSWeb data is relational.

• EMSWeb is Practice-centric.

• Documents (SOPs, checklists, pictures, etc)

can be attached to the EMS data.

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EMSWeb Aspect Table

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EMS Data

Aspect

• Aspect: A characteristic of a practice that

can interact with the environment.

• Each Aspect is tied to an individual Practice.

• Each Aspect is identified as a Significant

Aspect or not.

• An Aspect has an optional ranking

Worksheet that the user can fill out.

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EMSWeb Aspect View

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EMSWeb Aspect Ranking Worksheet

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EMS Data

Location, Practices, Equipment, Permits

• The other EMS data elements (Location,

Practices, Equipment and Permits) are all set

up in the same basic manner as Aspects.

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EMSWeb Location Form Example

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EMSWeb Practice Form Example

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EMSWeb Equipment Form Example

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EMSWeb Permit Form Example

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O&Ts and POAMs

• Create and track Objectives and Targets.

• Create POAMs and Milestones to implement

O&Ts.

• These can be related to Aspects, or be free-

standing and not directly related to any other

EMS piece of data.

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EMSWeb O&T w/ POAM

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Storage of Audits, Communication Logs,

and Training Records

•Organize, upload and/or link to:

•Audits that are not directly entered into EMSWeb

•Communication Logs

•Training Records, and

•Emergency Responses.

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Document Functions

There are three different ways of handling

documentation within EMSWeb:

• Document Folders

• Documentation for Auditors

• Documents that are directly attached to

specific EMS data (Practices, Aspects,

Equipment, Permits)

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Document Folders

• A Document repository where files can be

uploaded and shared.

• Documents have control features, including

permission levels and version control.

• Files can be shared within the Appropriate

Facility, across the Region, or among all Navy

activities.

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EMSWeb Document Table

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EMSWeb Document View

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Documentation for Auditors

For each 2004 ISO 14001 Element:

• Description of the ISO 14001 Element.

• Guidance on how to use EMSWeb to

implement the Element.

• Placeholder for supporting documentation

(files, text, links) demonstrating compliance

with each Element.

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EMSWeb Auditor Documentation

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EMSWeb Auditor Element View

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Audits and Inspections

• Group Audits and Inspections (internal and external) can be scheduled and results recorded.

• Audits and Inspections can be scheduled for a regular recurrence (e.g., monthly, yearly, etc.)

• After inspections have taken place and been recorded, any findings/observations can be noted and action items assigned to resolve the finding/observation.

• Findings/Observations can be resolved by creating POAM/CAPAs and assigning tasks.

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EMSWeb Audit/Inspection Table

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EMSWeb Audit/Inspection View

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Sample Completed Checklist

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Sample Finding

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Finding POAM/CAPA Form

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Tasks

• Assign actions or tasks, and completion

dates to personnel.

• Automatic emails for notification, reminders

and overdue status can be generated.

• Action Owners have the tasks placed onto

their “My Tasks” list.

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Tasks Table

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Communication

• Users can create custom Web Pages,

including Links, Documents and Text which

can be shared.

• They can be shared across activity users,

activities within a region, or Navy-wide.

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Support EMS

Reports

• Pre-made (canned) reports are available. Examples include:

• View all tasks and reminders.

• Supporting information for the IAP report.

• List of deficiencies.

• View scheduled inspections and audits.

• All reports can be exported into Excel, HTML, or PDF.

• Users can create customized reports which can be saved and shared.

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Tracker Report

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Tracker Report

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Tracker Report

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Tracker Report – Drilldown View

Compliance Audits with Findings

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Training to use EMSWeb

User Training will be available in a variety of

ways on the web site, including:

• Downloadable User’s Guide and Quick Start

Guide.

• Help sections on each web page.

• Pre-recorded training sessions (audio and

video) that the user can view at any time.

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QUESTIONS?

Contact Eugene Wang at eugene.wang@navy.mil or 805-

982-4291