electronic grade gathering

ELECTRONIC GRADE GATHERING

“EGG”

A COMPUTER RUNNING WINDOWS XP and Microsoft EXCEL 2003.

SYSTEM REQUIREMENTS:

WHY USE ELECTRONIC GRADE GATHERING (EGG) ????

THE ELECTRONIC GRADE GATHERING FORM IS AN EXCEL SPREADSHEET THAT RESEMBLES THE HSST GRADE SCAN FORM.

IT ALLOWS YOU TO ENTER YOUR GRADES ELECTRONICALLY.

EGG ELIMINATES PROBLEMS CAUSED BY LOST SCAN SHEETS AS WELL AS SHEETS LEFT AT HOME WHEN THEY ARE DUE.

SIMPLE DATA ENTRY PROCESS ELIMINATES “BUBBLING EYE FATIGUE”.

WHEN YOU OPEN YOUR DOE EMAIL YOU SHOULD SEE

HIGHLIGHT THE “GRADE DATA” E-MAIL

RIGHT CLICK ON THE ATTACHMENT

YOU SHOULD SEE THIS BOX

LEFT CLICK ON SAVE TARGET AS ….

YOU SHOULD SEE THIS BOX

SELECT THE LOCATION THAT YOU WANT TO SAVE THE FILE TO

HIGHLIGHT IT

AND PRESS SAVE

THE FILE SHOULD NOW APPEAR WHEREVER YOU SAVED IT

To Open the File:

HIGHLIGHT THE FILE AND DOUBLE CLICK TO OPEN

WHEN THE FILE IS OPENED THE MAIN PAGE APPEARS, IT CONTAINS EGG GENERATION DATA. NOTICE THAT THERE ARE 3 TABS AT THE BOTTOM OF THE SPREADSHEET (MAIN, GRADE DATA, LOOKUP).

NOTICE THE “LOOKUP” TAB IN THE FILE. THIS PAGE INCLUDES ALL VALID GRADES, ALONG WITH COMMENT CODES/COMMENTS.

CLICK ON IT TO OPEN

IT IS A GOOD IDEA PRINT THIS PAGE BEFORE ENTERING GRADES.

YOU WILL SEE THIS PAGE

THE “GRADE DATA” TAB AT THE BOTTOM OF THE “MAIN” PAGE.

TO ACCESS THE EGG EXCEL FORM, SELECT…

THE FILE IS SORTED BY COURSE AND SECTION.

STUDENTS ARE LISTED IN ALPHABETICAL ORDER FOR EACH COURSE AND SECTION.

• NOTE: THE FIELDS FOR CONDUCT AND LEVEL WILL DISPLAY ON THE REPORT CARD. LEVEL IS DESIGNED FOR MIDDLE

SCHOOL USE. CONDUCT CAN BE USED BY HIGH SCHOOLS

AFTER ALL THE GRADES AND COMMENTS ARE ENTERED

“SAVE” THE DATA.

***** DO NOT CHANGE THE NAME OF THE FILE. !!!*****

It is a good idea to PRINT 2 COPIES OF THIS FILE.

ONE FOR YOURSELF AND ONE FOR THE PROGRAM OFFICE.

WHEN THE YOU ARE READY TO SUBMIT THE GRADE DATA GO BACK TO YOUR DOE E-MAIL.

HIGHLIGHT THE ORIGINAL E-MAIL

SELECT REPLY

THE E-MAIL WILL OPEN TO THIS SCREEN

TO ATTACH THE SAVED EGG FORM FILE SELECT THE “PAPER CLIP”

CLICK ON BROWSE AND …

…YOU WILL NOW BE AT THIS SCREEN

FIND THE FILE, HIGHLIGHT IT AND CLICK ON OPEN

THIS WILL SELECT THE FILE TO ATTACH

CLICK ON ATTACH TO ….

…ATTACH THE FILE

CLICK ON CLOSE TO COMPLETE ATTACHMENT

THE EGG FILE IS NOW ATTACHED

CLICK ON SEND TO COMPLETE THE EGG PROCESS

SCRAMBLED EGGS

Here are a few tips you should know when using the Electronic Grade Gathering (EGG) function.

If you are using the cut and paste feature to enter marks or exam grades, the data must be integers. HSST and the EGG upload process are designed to accept only integers. The cells in the EGG spreadsheets are designed to display integers.  If a non-integer value (i.e. 95.7) is entered in the cell, it will appear rounded off to the nearest integer on the spreadsheet (96), however the actual value is stored by Excel in the cell.  Non-integer data will not be accepted by the EGG upload process.

If data is being “pasted” from a spreadsheet and the data value was determined by a formula, please make sure that you use the “Special Paste” feature in Excel. It will paste the value, NOT the formula.

ALL ENTRIES MUST BE LEFT JUSTIFIED. When using a letter grade, please do not have any leading spaces. This also includes grades of ZERO “0” and Comments.

THE END