electronic credentials & credentialing

ELECTRONIC CREDENTIALS & CREDENTIALING

Presented by:Sandra Christenson, MNJay Sween, WIKen Carey, IRP Staff

Show of hands…Who has one of these???

Tablet Computer Smart Phone

Have you ever used your device to:

• Electronically transmit a signal to pay/validate?

This, for all intents and purposes is the first step to Electronic Credentials…

• Print a document?

• Electronically send or receive a picture or document?

• Show someone a picture or document?

What is an Electronic Credential?

Is it???• A credential sent electronically to print and carry?

• An electronic copy of credential presented to

requesting parties using an electronic device?

• An electronic copy of credential to download and

electronically forward to requesting party?

• Electronic credential to a transponder?

What is an Electronic Credential?

ANSWER: All of the above could be true… they are not mutually exclusive options

As advances continue in electronic documentation and transfer, the IRP

and Motor Carrier Communities should strive to keep pace

Electronic CredentialsAlready in Practice

• Insurance Companies: E-cards• 23 jurisdictions have passed e-card

acceptance laws o AK, AL, AR, AZ, CA, GA, ID, IN, IA, KS, KY, LA,

ME, MN, MS, ND, OR, TN, TX, UT, VA, WA, WY• PrePass system

Goal of Electronic Credentials?

• Ease of transfer and accessibility• Minimize turn around time for physical

(paper) credentials• Increase efficiency at roadside stops• Electronic (online) verification will

ultimately provide real-time information

But what about Electronic Credentialing?

What’s the difference?

Electronic Credentialing also called On-line Processing

•39 Jurisdictions have an on-line system

•Functionality and user access varies from Jurisdiction to Jurisdiction

•Covers most IRP transactions•New, Renewal, Add/delete vehicles, add jurisdictions

Electronic Credentialing also called On-line Processing

• Credentials are faxed, emailed, mailed or all three

• Some jurisdictions allow the carrier to immediately print the permanent cab cards themselves.

Renewal Process Before the Internet

Carrier has to Jurisdiction has to

Complete the application and mail Send renewal notice

Process application, Calculate and mail an invoice

Process payment and send credentials

Send or bring funds to Jurisdictional Office

Can only do during working hours

Renewal Process After the Internet

Carrier has to Jurisdiction has to

Enter application data directly on line

Calculate Fees and pay

Print new Cab Cards, Fuel License and Temporary decals

Still must submit HVUT, Schedule G, etc

Can do 24/7/365

Notify carrier of renewal – (Post card, Email?)

Send permanent credentials (Plates, Year and Weight Stickers, Decals, etc)

Goals of Electronic Credentialing

• Improve process and efficiency• Enable greater ease of travel for carriers• Allows carriers to hit the road sooner

Caution

Steps to Protect Jurisdictional Data

• Create remote computing policies both Jurisdiction and Motor Carrier

• Use trusted Wi-Fi hot spots• Control who has access to carrier’s

devices• Password protection, firewalls, virus and

spyware protection

QUESTIONS?

IRP Quick Tips

Presented by:Sandra Christenson, MNJay Sween, WIKen Carey, IRP Staff

What, Where, When, Why, & How

•Provide consistent online access for law enforcement to confirm IRP credentials.

•Answer Motor Carrier questions regarding IRP.•Enhance Jurisdictional and Law Enforcement communications

Connect

For Example: Weights

• One of the most common questions roadside and IRP offices get from carriers or law enforcement?– How heavy can a motor carrier run?

What is the fastest way to answer that?– Go to the IRP web site and click on the

Jurisdictional information to view the Maximum Weights for all jurisdictions

What else?

• Cab Cards – especially now with Electronic Credentials

• Trip permits• Restricted Plates

Here’s How: http://www.irponline.org/

QUESTIONS?

Exempt Vehicles and Reciprocity

A twisted tale of confusion

- OR -

How to navigate the IRP Registration process

Presented by:Ken Carey, IRP StaffSandra Christenson, MNJay Sween, WI

Where to look for each jurisdictions definitions?

www.irponline.org/?page=Restricted

IRP DEFINITIONS

Any Power Unit that is used or intended for use in two or more member jurisdictions

and that is used for the transportation of persons for hire or designed, used or maintained primarily for the transportation of property, and:

APPORTIONABLE VEHICLE

APPORTIONABLE VEHICLE

(i) is a power unit having two axles and gvw in excess of 26,000 lb or 1,793.401 kg.

(ii) is a power unit having three or more axles, regardless of weight; or

(iii) is used in combination when weigh exceeds 26,000 lb or 11,793.401 kg gvw.

IRP DEFINITIONS examples

EXEMPT VEHICLES: •Recreational vehicle•Vehicles displaying restricted plates•Government-owned vehicles•Vehicles having a GVW of 26,000 lbs (11,793.401 kg) or less•Charter buses

APPORTIONABLE VEHICLE continued:

A recreational vehicle, a vehicle displaying restricted plates, a bus used in the transportation of chartered parties or a government-owned vehicle, is not an apportionable vehicle;

IRP DEFINITIONS examples

RESTRICTED PLATE:

• Time (less than a registration year), geographic area, distance or commodity restrictions.

Because a jurisdiction declares a plate restricted, it may not be honored by all jurisdictions.

The “Host Jurisdiction” determines plates reciprocated.

IRP DEFINITIONS examples

EXAMPLES OF RESTRICTED PLATES:

• Farm Plates• Transporter Plates• Dealer Plates• Repair Plates• Forestry Plates• Antique Plates• Emergency-Disaster Plates

The “Host Jurisdiction” determines plates reciprocated.

Recommended directions to go

• INCVA • Jurisdictional web sites

• IRP web site • Education• Technology• Work together

Questions?

Contact Information:

Sandra Christenson (MN)(651) 205.4110Sandra.christenson@state.mn.us

Jay D. Sween (WI)   (608) 261.2573 Jay.sween@dot.wi.gov

Ken Carey (IRP, Inc.)0(703) 963.1604kcarey@irpinc.org