effective presentations workshop

EFFECTIVE PRESENTATIONS WORKSHOPGSLIS Tech Lab

Cheryl Kohen,

Career Resource Librarian

EFFECTIVE PRESENTATIONS WORKSHOP AGENDA

BEGINNING A PRESENTATION

RESEARCHING A TOPIC

ANSWER THREE QUESTIONS

BEGIN BY CREATING TWO CATEGORIES

THREE MAIN GOALS

PRESENTATION OUTLINES

TYPES OF PRESENTATION OUTLINES

Style Definition Introduction Conclusion

Chronological Shows events in order as they occurred

Set the timeline

End the sequence and speak about next steps

Narrative Takes the audience on a journey through a flowing presentation

Set the stage for the story you’re telling

Be sure to make your point at the end

Problem/Solution

States the problem, the why’s, the solution, and a summary

Set the context for the problem

Recap the benefits, get buy-in and discuss timeliness

TYPES OF PRESENTATION OUTLINES

Style Definition Introduction Conclusion

Cause/effect States the cause and explains the effect(s)

Describe the cause

Recap the cause and effect

Topical Divides the general topic into several subtopics

Mention your main topic and list your subtopics

Recap the main topic and briefly summarize

Journalistic Questions

Uses some or all of the what, who, where, when, why, and how questions

Ask questions or provide short answers to the questions on most people’s minds; then elaborate

Check with the audience to make sure all of the questions have been answered

LEARNING STYLES

VISUAL LEARNERS

Learn best when they see, such as with graphs, pictures, and written text.

 65% of people are visual learners.

Has to think a while before understanding lectures.

AUDITORY LEARNERS

Learn best when they hear, such as through the usual oral presentation.

30% of learners; distracted by noise.

Need phonics, remember by listening (music).

KINESTHETIC LEARNERS

Learn best they do things, when motion and touch are involved.

5% of learners; like to try new things.

Kinesthetic learners are most successful when totally engaged with the learning activity.

COMBINE LEARNING STYLES

CRAFTING A PRESENTATION

OPENING AND CLOSING

Must focus attention.

Makes a connection.

Establishes your credibility.

Summarizes the main points.

Provides closure.

Leaves an impression.

IntroductionConclusion

TIME LINE

TIME LINE

PRESENTATION MATERIALS: POWERPOINT

Be as concise as possible. The general rule is one or two slides per minute.

Have an agenda slide and a recap slide in every presentation.

Use action words or verbs.

Delete non-impact words such as “while,” “that,” and “but” and intensifying adverbs such as “really” and “very”.

PRESENTATION MATERIALS: POWERPOINT

Use one concept per slide.

Use key words and phrases (noun and verbs).

Make your bullet points consistent in structure.

Capitalize properly.

PRESENTATION MATERIALS: HANDOUTS

Timing of handing out supplementary material.Examples: Activity handed out during the presentation. Resource guide provided after the presentation.

PowerPoint slide handouts. Text size large enough for handout format. Leave space on the handouts for the audience to

make notes on them.

PRESENTATION MATERIALS: FINAL TIPS

Check out the computer system before people come into the meeting room.

Use a consistent layout, or organization of colors and images, on your materials.

Check for compatibility between your personal computer and the computer your presented from.

DELIVERY GUIDELINES

BASIC GUIDELINES ABOUT DELIVERY

Accomplish eye contact with each person for a few seconds throughout your delivery.

Look up from your materials, or notes, every 5-10 seconds, to look into the audience.

Speak a little bit louder and a little bit slower than you normally would.

BASIC GUIDELINES ABOUT DELIVERY

Vary the volume and rate of your speech.

Stand with your feet at shoulder-length apart.

Keep your hands relatively still.

PRACTICE!

Public Speaking Tips

DAY OF THE PRESENTATION

DAY OF CHECKLIST

Make sure all your materials are in order before you leave home.

Arrive early to feel comfortable in the room.

Check the room arrangement, including seating, lighting, heat; make any necessary adjustments.

Check all the necessary equipment, including lights, projector, presenter’s computer, participants’ computers, etc.

DAY OF CHECKLIST

Eat a banana (natural energy, potassium normalizes heartbeat and regulate balance).

Warm up by reviewing the first few sentences of your presentation and taking a few deep breaths.

Distribute handouts (depending on when participants should view their handout).

Greet participants with a friendly smile.

READY TO PRESENT!

EFFECTIVE PRESENTATIONS WORKSHOP SUMMARY

EFFECTIVE PRESENTATIONS WORKSHOP SUMMARY

CHERYL KOHENCareer Resource Librarian

Phone: 617.521.2510

Email: kohenc@simmons.edu

THANK YOU