effective oral presentations using powerpoint by: colleen h. fava, studio coordinator basc cxc...

Effective Oral Presentations

Using PowerPoint

Effective Oral Presentations

Using PowerPointBy:By:

Colleen H. Fava, Colleen H. Fava,

Studio CoordinatorStudio Coordinator

BASC CxC StudioBASC CxC Studio

Fall 2009Fall 2009

OverviewOverview

• PreparationPreparation•Rhetorical SituationRhetorical Situation•Research & DocumentationResearch & Documentation•Logistics & FormatLogistics & Format

• DesignDesign• Color SchemeColor Scheme•Parallel StructureParallel Structure

• ExecutionExecution•Performance TipsPerformance Tips

The Rhetorical TriangleThe Rhetorical Triangle

PurposePurpose

AudienceAudiencePersonaPersona

Defining the Rhetorical Situation

Defining the Rhetorical Situation

• PurposePurpose•Presentation GoalsPresentation Goals•Future or Previous WorkFuture or Previous Work

• AudienceAudience• RealReal

•ImaginaryImaginary • Persona Persona

•Authorial positionAuthorial position

Research & Documentation

Research & Documentation

• Required & Approved Required & Approved SourcesSources

•Primary & Secondary Research Primary & Secondary Research •Citation styles & expectationsCitation styles & expectations

•IllustrationsIllustrations•Informational ImagesInformational Images•Crediting SourcesCrediting Sources

Logistics & FormatLogistics & Format

•Time ConstraintsTime Constraints• Time Limits / MinimumsTime Limits / Minimums•Multiple Speakers / TaskMultiple Speakers / Task

•Space ConstraintsSpace Constraints•Available TechnologyAvailable Technology•Audience SeatingAudience Seating

DesignDesign

•Slide FormattingSlide Formatting•Text StylesText Styles•Color SchemesColor Schemes•Images Images

Slide FormattingSlide Formatting• Templates or Unique Templates or Unique DesignDesign

•Use the same format for ALL Use the same format for ALL slidesslides•Title and closing slides can vary Title and closing slides can vary slightlyslightly•More control with original designMore control with original design

Text Styles and ColorsText Styles and Colors

Light on Dark is easy on the eyes.

Dark on light is also easy on the eyes.

Light on light is difficult to discern

And some color combinations are just harsh

Color SchemesColor SchemesClean, Consistent, and Clean, Consistent, and ComplementaryComplementary

Parallel Structure:Parallel Structure:•Backgrounds & BordersBackgrounds & Borders•TitlesTitles•HeadingsHeadings•BulletsBullets•Body TextBody Text•CaptionsCaptions

Formatting ImagesFormatting Images

•Incorporate into the style of your Incorporate into the style of your slidesslides•Do not overlay onto graphic elementsDo not overlay onto graphic elements•Images should illustrate major pointsImages should illustrate major points•Use a border color that complements Use a border color that complements the design schemethe design scheme•Include a caption Include a caption •Credit your sourcesCredit your sources

Example of Image UsageExample of Image Usage

A third year Geology Student points to and explains an illustration during a presentation for Dr. Darrell Henry.

The PerformanceThe Performance

You are giving the You are giving the presentation!presentation!

•AppearanceAppearance•Body LanguageBody Language•VoiceVoice

AppearanceAppearance

REJECTEDSolid Choice

Perfect

Body LanguageBody Language•Make eye contactMake eye contact•Do not read your slidesDo not read your slides•Do not fidgetDo not fidget•Point your audience to relevant Point your audience to relevant imagesimages•Stay out of the projection fieldStay out of the projection field

Group PresentationsGroup Presentations

•Cohesive physical appearanceCohesive physical appearance•Clearly defined roles for all Clearly defined roles for all participantsparticipants•Active listening for all Active listening for all •Projector/Slide control Projector/Slide control

VoiceVoice•Avoid “uh”s and “um”sAvoid “uh”s and “um”s•Speak clearly, slowly, and toward your Speak clearly, slowly, and toward your audienceaudience•Double check the pronunciation of termsDouble check the pronunciation of terms•Time yourselfTime yourself•Use meaningful pausesUse meaningful pauses•Use logical transitions between slides (& Use logical transitions between slides (& speakers)speakers)

Need more help?Need more help?

Colleen H. Fava, Studio Coordinatorcolleenf@lsu.edu

225.578.6704College of Basic Sciences Communication Studio

155 Howe-Russell Geo-Science Complex