edward a. fox, fox@vt digital library research laboratory, dept. of cs

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CNI Spring Meeting

Washington, D.C.5 April 2005

The Global Reach of Electronic Theses and Dissertations (ETDs)

Edward A. Fox, fox@vt.eduDigital Library Research Laboratory, Dept. of CS

Virginia Tech, Blacksburg, VA 24061 USAhttp://fox.cs.vt.edu/talks/2005/

http://fox.cs.vt.edu

Acknowledgements: Support

• Selected Sponsors: Adobe, AOL, CAPES, CNI, CONACyT, DFG, IBM, Microsoft, NDLTD, NSF (IIS-9986089, 0086227, 0080748, 0325579; ITR-0325579; DUE-0121679, 0136690, 0121741, 0333601), OCLC, SOLINET, SUN, SURA, UNESCO, US Dept. Ed. (FIPSE), VTLS

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Outline

• Introduction, Context• Electronic Theses and Dissertations• ETD Support and Services• NDLTD• Institutional Repositories• Research

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Information Life Cycle

AuthoringModifying

OrganizingIndexing

StoringRetrieving

DistributingNetworking

Retention/ Mining

AccessingFiltering

UsingCreating

• Aiding universities to enhance graduate education, publishing and IPR efforts

• Helping improve the availability and content of theses and dissertations

• Educating ALL future scholars so they can publish electronically and effectively use digital libraries (i.e., are Information Literate and can be more expressive)

What are we doing?

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Library Goals • Improve library services

–Better turn-around time –Always available

• Reduce work –catalog from e-text –eliminate handling: mailing to ProQuest, bindery

prep, check-out, check-in, reshelving, etc.• Save space

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A Digital Library Case Study• Domain: graduate

education, research• Genre:ETDs=electronic

theses & dissertations• Submission:

http://etd.vt.edu• Collection:

http://www.theses.org

Project: Networked Digital Library of Theses & Dissertations (NDLTD) http://www.ndltd.org

NDLTD: How can a university get involved?

• Select planning/implementation team– Graduate School– Library– Computing / Information Technology– Institutional Research / Educ. Tech.

• Join online, give us contact names– www.ndltd.org/join

• Adapt Virginia Tech or other proven approach– Build interest and consensus– Start trial / allow optional submission

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Student Gets CommitteeSignatures and Submits ETD

Signed

Grad School

Library Catalogs ETD, Access isOpened to the New Research

WWW

NDLTD

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QuickTime™ and aCinepak decompressor

are needed to see this picture.

http://scholar.lib.vt.edu/theses/available/etd-2227102539751141/

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ETD Union Collection (OAI)

VIRTUA

Merged Metadata Collection

ODL (VT)

Virginia Tech ETD Archive

Brazil ETD

Archive

OCLC ETD

Archive

Future: recommender, …

… OAI Data Provider

OAI Service Provider

OAI Harvesting

LEGEND

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Union catalog: OCLC

• OCLC will expand OAI data provider on TDs.

• Is getting data from WorldCat (so, from many sites!).

• Will harvest from all others who contact them.

• Need DC and either ETD-MS or MARC.

• Has a set for ETDs.

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OCLC SRU Interface

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1010100101010010101010010101010101010101

Program

1010100101010010101010010101010101010101

Document

1010100101010010101010010101010101010101

Document

1010100101010010101010010101010101010101

ETD-1

1010100101010010101010010101010101010101

Program

1010100101010010101010010101010101010101

ETD-2

1010100101010010101010010101010101010101

Image

1010100101010010101010010101010101010101

Image

1010100101010010101010010101010101010101

ETD-3

1010100101010010101010010101010101010101

Video

1010100101010010101010010101010101010101

Video

1010100101010010101010010101010101010101

ETD-4

ETD DL for the Networked Digital Library of Theses and Dissertations

(www.ndltd.org)

Search

Filter

Filter

Union

Recent

Browse

PMH

PMH

PMH

ODLRecent

ODLBrowse

ODLUnion

ODLUnion

ODLSearch

ODLUnionPMH

PMH

USER

INTER

FAC

E

Students and researchers ETD collections

Example Open Digital Library

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ETD Union Search Mirror Site in China (CALIS)(http://ndltd.calis.edu.cn – popular site!)

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VTLS Union CatalogContent Languages

The VTLS NDLTD Union Catalog has data in 6 different languages. These are: English German Greek Korean Portuguese Spanish

Examples follow

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Language = German; hits = 137

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Full record display

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UNESCO and ETDs(by Axel Plathe at ETD2003)

• Promoting the use of the Internet as a tool for disseminating scientific knowledge

• Facilitating the transfer of ETD expertise from developed to developing countries

• 1998: Member of the NDLTD Steering Committee• 1999: First UNESCO ETD meeting on ETD

internationalisation  

• 2002: “UNESCO Guide to Electronic Theses and Dissertations”

• 2003: Model training programmes and training courses• 2003: Sponsor pilot projects• 2003: Pilot projects (Africa, Europe, Latin-America)

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NDLTD Incorporation

• Networked Digital Library of Theses and Dissertations incorporated May 20, 2003 in Virginia, USA

• Charitable and educational purposes (501 c 3)• Officers

– Executive Director (Ed Fox)– Secretary (Gail McMillan)– Treasurer (Scott Eldredge)

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Board of Directors• Suzie Allard (ETD 2004, U. Kentucky)• Denise A. D. Bedford (World Bank)• Julia C. Blixrud (ARL, SPARC)• José Luis Borbinha (Natl Lib Portugal)• Alex Byrne (ETD 2005, ADT: Australia)• Tony Cargnelutti (ETD 2005, Australia)• Vinod Chachra (VTLS)• Susan Copeland (RGU, UK)• Jude Edminster (Bowling Green St. U.)• Scott Eldredge (Treasurer, ETD 2002, BYU)• Edward A. Fox (Exec Director,Virginia Tech)• John H. Hagen (West Virginia U.)• Thomas B. Hickey (OCLC)• Christine Jewell (U. Waterloo, Canada)

• Delphine Lewis (ProQuest)• Joan K. Lippincott (CNI)• Mike Looney (Adobe)• Gail McMillan (Secretary, Virginia Tech)• Joseph Moxley (ETD 2000, USF)• Eva Müller (U. Uppsala, Sweden)• Ana Pavani (PUC Rio, Brazil)• Axel Plathe (UNESCO, Paris)• Sharon Reeves (National Library Canada)• Peter Schirmbacher (ETD 2003, Humboldt)• Hussein Suleman (U.Cape Town, S. Africa)• Shalini R. Urs (U. Mysore, India)• Eric F. Van de Velde (ETD 2001, Caltech)

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NDLTD Committees (Chairs)• Awards (John Hagen)• Conferences (Tony Cargnelutti)• Development (Peter Schirmbacher)• Executive (Edward Fox)• Finance (Scott Eldredge)• Implementation (Ana Pavani)• Membership (Shalini Urs)• Nominating (Sharon Reeves)• Standards (Thomas B. Hickey)• Union Catalog (Vinod Chachra)

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Selected Projects / Sponsors• Australia (ADT)• Brazil (BDT, IBICT)• Canada• Catalunya• Chile (Cybertesis)• Germany• India (Vidyanidhi)• Korea• OhioLINK: 79

colleges/univs

• Portugal (National Library)

• South Africa• UK (British Library,

JISC, Edinburgh, …)• UNESCO (especially

Latin America, Eastern Europe, Africa)

• Venezuela

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Some Countries• Australia• Belgium• Brazil• Canada• Chile• China, Hong Kong• Columbia• Finland• France• Germany• Greece• India• Italy• Jamaica• Korea• Lithuania• Malaysia• Mexico

• Namibia• Netherlands• Norway• Poland• Russia• Singapore• S. Africa• S. Korea• Spain• Sudan• Sweden• Switzerland• Taiwan• Thailand• Turkey• UK• USA• Venezuela• Yugoslavia

Some Institutional Members• British Library• Cinemedia• Coalition for Networked Information (CNI)• Committee on Institutional Cooperation (CIC)• Consorci de Biblioteques Universitàries de Catalunya• Diplomica.com• Dissertation.com• Dissertationen Online (Germany)• ETDweb, a Division of Answer4.com• Ibero-American Science & Technology Education Consortium (ISTEC)• National Documentation Centre (NDC), Greece• National Library of Portugal (for all universities)• OCLC Online Computer Library Center• OhioLINK• Organization of American States (SEDI/OAS)• Southeastern Library Network (SOLINET)• UNESCO (www.unesco.org/webworld/etd)

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Why ETD? Short Answer

• For Students:– Gain knowledge and skills for the Information Age– Richer communication (digital information, multimedia, …)

• For Universities: – Easy way to enter the digital library field and benefit thereby

• For the World: – Global digital library – large, useful, many services

• General:– Save time and money– Increased visibility for all associated with research results

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Institutional Repositories - 1

• “Institutional repositories are digital collections that capture and preserve the intellectual output of a single university or a multiple institution community of colleges and universities.”

• Crow, R. “Institutional repository checklist and resource guide”, SPARC, Washington, D.C., USA

• www.arl.org/sparc/IR/IR_Guide_v1.pdf

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Institutional Repositories - 2

• “A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution.”

• Lynch, C.A. In ARL Bimonthly Report 226, pp. 1-7, Feb. 2003, www.arl.org/newsltr/226/ir.html

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What is a Digital Object Repository?

Also called: digital rep., digital asset rep., institutional repository

Stores and maintains digital objects (assets)Provides external interface for Digital Objects

Creation, Modification, AccessEnforces access policiesProvides for content type disseminations

Adapted from Slide by V. Chachra, VTLS

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Goals of Institutional Repositories (by Steven Harnad, U. Southampton) Self Archiving of Institutional ResearchSelf Archiving of Institutional Research

Thesis and Dissertations (VTLS NDLTD Project)Thesis and Dissertations (VTLS NDLTD Project)Article preprints and post printsArticle preprints and post printsInternal documents and mapsInternal documents and maps

Management of digital collectionsManagement of digital collections Preservation of materials – decentralized approachPreservation of materials – decentralized approach Housing of teaching materialsHousing of teaching materials Electronic Publishing of journals, books, posters, maps, audio, Electronic Publishing of journals, books, posters, maps, audio,

video and other multimedia objectsvideo and other multimedia objects

Adapted from Slide by V. Chachra, VTLS

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Research: Connect w. LOCKSS

• Lots of copies keep stuff safe• Stanford (Vicky Reich)• Initial focus on lower levels• Initial content: journals• Emory (Martin Halbert)

– Help deploy and adapt– Help apply in other contexts

• Another registry• Set of publisher manifests (information providers)• Set of storage systems (archival storage)

– Helping us explore connection with ETDs

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Other Research:Cluster NDLTD-Computing

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Summary

• Introduction, Context• Electronic Theses and Dissertations• ETD Support and Services• NDLTD• Institutional Repositories• Research