edited sms implementation bongi mtlokwa seminars and presentations/sms implementation.pdf · •...
Post on 21-May-2020
11 Views
Preview:
TRANSCRIPT
SMS Implementation
Presented by: Bongekile Mtlokwa Date: 10 April 2017
SMS – managing safety in the interest of all…
SMS – managing safety in the interest of all…
Proposed implementation stepsAccountable executive/managerGap analysisSMS implementation planSMS integrationSMS manual and recordsSMS committee and administration
Outline
SMS – managing safety in the interest of all…
SMS Components and Elements
Safety policy and
objectives
Safety risk Management
Safety assurance
Safety promotion
SMS – managing safety in the interest of all…
Accountable Executive
SMS – managing safety in the interest of all…
Identify SMS Accountable executive (available TGM) AE authority
Ultimately responsible for SMSFull financial and safety accountabilityProvide resourcesOverall safety performance and take appropriate action to ensure SMS is effective
Who can be AECEOChairperson of board of directorsPartnerProprietor
AE responsibilities
Accountable Executive/Manager
SMS – managing safety in the interest of all…
Representative of all departmentsDrive SMS from planning to launch Coordinator: Safety manager/officer or project leaderTeam members: must be trained
TORsScope – implementation phase only – temporary structure Develop implementation planMonitor and report on implementation progress to the AE
SMS Implementation team and coordinator
SMS – managing safety in the interest of all…
• Define SMS applicability scope• See CAR Part 140
• Identify interfaces with existing systems and processes
• Identify external interfaces
Establish SMS applicability
SMS – managing safety in the interest of all…
Accountabilities and responsibilities of members of the teamDefine accountabilities and responsibilities in levels of managementWho can make decisions regarding SRM projectsOrganogram
Define positions and responsibilities /functions/roles
Documented in SMS manual
Define responsibilities and accountabilities of sub-contractorsInterfaces (customers, subcontractors, tenants, etc.)Collaborative HIRM processes
Safety management accountabilities and responsibilities
SMS – managing safety in the interest of all…
Differentiate between OHSE and SMS Manager
Responsibilities• Effective implementation and operation of SMS office• This function may be integrated with quality (see CAR
Part 140)• Advises AE and line managers on safety management
matters• Coordinates and communicates safety issues within the
organisation and external organisations (see SACATS 140)• Qualifications and experience (see SACATS 140)
Identify SMS/Safety Manager
SMS – managing safety in the interest of all…
Gap analysis
SMS – managing safety in the interest of all…
Identify gaps in relation to regulatory framework (CAR Part 140)Missing processes will form basis for implementation
Gap analysis templateCAA website
Perform gap analysis
SMS – managing safety in the interest of all…
Implementation committee• Transfer all gaps with “partial/No” responses to task list• Accurately identify gaps and what is required to close gaps• Transfer to project management
Review organisational structure and processes• Use outcomes of gap analysis to review organisational
structure, safety and quality procedures• Do necessary modifications on structure,
accountabilities and processes to facilitate SMS implementation
Identification of action items
SMS – managing safety in the interest of all…
Implementation plan
SMS – managing safety in the interest of all…
Project management• Assign tasks to departments/individuals or subgroups• Define milestones• Use any PM tool
Phased implementation• Phased SMS implementation may be necessary only
where the number of outstanding Gaps/ Tasks is very substantial and which would need such as a few years for full implementation
Convert SMS gap analysis doc into implementation plan
SMS – managing safety in the interest of all…
4-phased implementationTable 5-2. Four phases of SMS implementation
Phase 1 (12 months*) Phase 2 (12 months) Phase 3 (18 months) Phase 4 (18 months)
1. SMS Element 1.1 (i): a) identify the SMS accountable
executive; b) establish an SMS
implementation team; c) define the scope of the SMS; d) perform an SMS gap
analysis. 2. SMS Element 1.5 (i): a) develop an SMS
implementation plan. 3. SMS Element 1.3: a) establish a key person/office
responsible for the administration and maintenance of the SMS.
4. SMS Element 4.1 (i): a) establish an SMS training
programme for personnel, with priority for the SMS implementation team.
5. SMS Element 4.2 (i):
1. SMS Element 1.1 (ii): a) establish the safety policy and
objectives, 2. SMS Element 1.2: a) define safety management
responsibilities and accountabilities across relevant departments of the organisation;
b) establish an SMS/safety
coordination mechanism/ committee;
c) establish departmental/
divisional SAGs where applicable.
3. SMS Element 1.4: a) establish an emergency
response plan. 4. SMS Element 1.5 (ii): a) initiate progressive
development of an SMS document/manual and other supporting documentation.
1. SMS Element 2.1 (i): a) establish a voluntary hazard
reporting procedure. 2. SMS Element 2.2: a) establish safety risk
management procedures. 3. SMS Element 3.1 (i): a) establish occurrence
reporting and investigation procedures;
b) establish a safety data
collection and processing system for high-consequence outcomes;
c) develop high-consequence
SPIs and associated targets and alert settings.
4. SMS Element 3.2: a) establish a management of
change procedure that includes safety risk assessment.
5. SMS Element 3.3 (i):
1. SMS Element 1.1 (iii): a) enhance the existing
disciplinary procedure/ policy with due consideration of unintentional errors or mistakes from deliberate or gross violations.
2. SMS Element 2.1 (ii): a) integrate hazards identified
from occurrence investigation reports with the voluntary hazard reporting system;
b) integrate hazard identification
and risk management procedures with the subcontractor’s or customer’s SMS where applicable.
3. SMS Element 3.1 (ii): a) enhance the safety data
collection and processing system to include lower-consequence events;
b) develop lower-consequence
SPIs and associated targets/alert settings.
4. SMS Element 3.3 (ii):
SMS – managing safety in the interest of all…
• Distribute implementation tasks to assigned individuals/departments or subgroups • Line managers accountable for all actions related to their
departments
• Monitor progress of all action tasks• Coordinate with implementation team to monitor the
progress• Regular updates• Adjust timelines where necessary
Implementation and progress monitoring
SMS – managing safety in the interest of all…
SMS Integration
SMS – managing safety in the interest of all…
• SMS and QMS goals: provide safe and reliable products and services
• SMS and QMS - complementary• QMS foundation of SMS• QMS – compliance to standards and specifications
SMS and QMS integration
SMS – managing safety in the interest of all…
QMS and SMS Comparisons Table 5-1. Summary comparison of QMS and SMS
SMS – managing safety in the interest of all…
Consider SMS integration with other management systems, suchas security, workplace safety and environmental managementsystems; particularly in those areas where hazards or risks mayrequire cross-functional or integrated mitigating actions.
Integration of SMS with other relevant management systems
SMS – managing safety in the interest of all…
• A service provider is responsible for the safety performanceof products or services provided by subcontractors that donot require their own regulatory certification or approval.
• Integration between the organisation’s SMS and that of thesub-contractors should, as a minimum, address safetyreporting, identification of hazards and collaborative safetyrisk assessment where applicable.
Define any SMS integration with external organisations
SMS – managing safety in the interest of all…
• Must establish safety accountability between the service provider and the subcontractor;
• Ensure that the subcontractor has a safety reporting system commensurate with its size and complexity that facilitates the identification of hazards and systemic failures of concern to the service provider;
• Ensure that its safety/ SMS committee does include subcontractor representation, where appropriate;
• Ensure that safety/quality indicators are established to monitor subcontractor performance, where appropriate;
• Ensure that the service provider’s safety promotion process ensures that subcontractor employees are provided with the organisation’s applicable safety communications; and
§ any subcontractor roles, responsibilities and functions relevant to the service provider’s emergency response plan are addressed.
External integrationresponsibilities of approval holder:
SMS – managing safety in the interest of all…
SMS manual and records
SMS – managing safety in the interest of all…
Can be stand-alone or part of ops manualDifferentiate between top-level SMS manual and operational records and documentationPlease see TGM on SMS Manual development
Approval of SMS manualMust be approved by accountable executiveSubmitted to the CAA as per CAR Part 140
Establish SMS RecordsEvidence of SMS operationHave a documentation systemExamples of SMS documents (hazard register, completed safety assessments, SPIs and safety objectives, internal audit reports, committee meeting minutes, original SMS implementation plan, SRM reports, etc.)
SMS documentation development
SMS – managing safety in the interest of all…
SMS Committee and administration
SMS – managing safety in the interest of all…
• To monitor safety performance and effectiveness of SMS• Chaired by the accountable executive• Composition: operational managers including SMS/Safety Manager
Functions:• Monitors effectiveness of SMS• Ensures that necessary corrective actions are taken timeously• Monitors safety performance, safety policy and objectives• Monitors safety performance processes and audit outcomes• Monitors subcontractors’ supervision• Ensure allocation of resources to achieve acceptable level of safety
performance
SMS/Safety Committee
SMS – managing safety in the interest of all…
• Develop TORs• Decide on meeting intervals• Decide on agenda items depending on the implementation phase
Establish permanent SMS administration office• Provides secretariat support to safety/SMS Committee• SMS administration function may be incorporated into an existing
Safety/ Quality department or section where appropriate• This SMS administration office will be responsible to administrate the
SMS after its implementation phase has been completed by the SMS project implementation team
• An SMS administration office can be a new function or be incorporated within the TOR of an existing safety/ quality office, as deemed appropriate
TORs and agenda
SMS – managing safety in the interest of all…
• Establish SAGs where necessary• SAGs may not be necessary for very small service provider organisations
• SAGs functions • HIRM projects• Participates in management of change related to HIRM exercises
pertinent to their operational area• Coordinate implementation of CAP for their areas • Perform periodic review of effectiveness of pervious SRM projects• Oversee safety promotion activities in their area to increase
colleagues' awareness of safety issues • Ensure that colleagues are provided opportunities to participate in
safety management activities
Safety Action Groups
SMS – managing safety in the interest of all…
SourcesICAO Annex 19 (1st edition)ICAO Doc 9859 (3rd edition)
SACAR Part 140SACATS 140
CAAS
End
top related