eaton isd sip day 3 ppt 120322-1

School Improvement Planning ~ Guided Series ~

Professional DevelopmentPresented By:

Instructional Services Department

March 22, 2012

Your Guides on the Side . . .

• Tim Hall, Technology Director • Rhonda Provoast, Curriculum Director•Stacey Schuh, Instructional Technologist/School Improvement Specialist

8:30 a.m. – 9:30 a.m.• News and Updates from MDE/AdvancED• 2012 School Data Profile/Analysis (SDP/A) open on March 31, 2012 (AdvancED website)•Federal Funding – Title I, II Components•NCA Considerations•Perception Data (Survey Completion)•The Plan (SIP)—establishing goals, objectives, strategies, acvtivities, and resources

Welcome and Overview

9:45 a.m. – 3:00 p.m.• District/Building Teams – Conference Rooms available for working time•Lunch—on your own

Note: SB-CEUs available for the SIP Series(Remember to sign in and out!)

Building and DistrictTeam Time

To provide guided understanding, tools, and data resources for the

school improvement planning processfor all Eaton ISD LEAs

for the 2012-13 planning cycle.

“Day 3”Learning Objective

Organizing theSchool Improvement

Planning Process

Overview of Today’s Binder Handouts•Day Three – 03.22.12 with Agenda•2012-13 District Improvement Plan Review Protocol•2012-13 Consolidated Application Schedule•Parent Involvement Research•Samples—Student Growth Measures (Elementary/Middle/High School)

Please enter the following URL into your address bar:

http://tinyurl.com/85zs74u

Developed By: Stacey Schuhsschuh@eatonisd.org or 517.541.8767

Log in to School Improvement

Moodle Course

Resources for School Improvement Planning

AdvancED – http://advanc-ed.org/mdeAnnual Education Report – http://aer.data4ss.orgData 4 Student Success – http://data4ss.orgDataDirector – www.achievedata.com/eisdMI School Data – https://www.mischooldata.orgBureau of Assessment & Accountability (BAA) -

https://oeaa.state.mi.us/meap/login.asp

News and Updates from:

Timeline – Report Due DatesREPORT DUE DATE

School Improvement Plan (SIP)Reporting Window:October 19, 2011 through September 1, 2012

District Improvement Plan (DIP)Reporting Window:October 19, 2011 through June 29, 2012

Self Assessment (SA) OR School Process Rubrics (90 or 40)

Reporting Window:October 19, 2011 through March 9, 2012

District Process Rubrics (DPR)Note: AdvancED Michigan Districts in District Accreditation Complete District SAR

Reporting Window:October 19, 2011 through April 2, 2012

ASSIST SADue Date: 4 weeks prior to QAR visit or March 9, 2012 (whichever comes first)

LEA Planning Cycle (LEAPC)Component of Consolidated App

Reporting Window:October 19, 2011 through June 29, 2012

School Data Profile/Analysis (SDP/A)

Reporting Window:October 19, 2011 through September 1, 2012

The School Improvement Framework:

1.Teaching for Learning2.Leadership3.Personnel & Professional Learning4.School & Community Relations5.Data & Information Management

DoImplement Plan

Monitor Plan Evaluate Plan

PlanDevelop Action Plan

StudyAnalyze Data

Set Goals and Measurable Objectives

Research Best Practice

STUDENTACHIEVEMENT

GatherGetting ReadyCollect DataBuild Profile

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*The list of data examples above is not all inclusive. Your building may have other data to consider.

What Data to Gather?What do you already know?

What data do you need to know?Where can the data be found?

Gather: Collect Data

Demographic Data Achievement Data Process Data Perception Data

StudentAttendanceGender/EthnicityFree/Reduced LunchLanguage ProficiencySpecial NeedsStaffHighly Qualified AttendanceYears of ExperienceSchool# Teachers/StaffSafety/Crime DataTurnover Rate

NationalNational AssessmentNAEPStateState Test ScoresDistrictDistrict AssessmentsBuildingBuilding AssessmentClassroomTeacher AssessmentsGradesStudent WorkStudent Portfolios

School Process DataPrograms OfferedPD StrategiesAssessment PracticeClassroom PracticesDiscipline Procedure

Support Service Transportation InfoBus RoutesFood ServiceSpecial EducationFinancial SystemHuman Resources

Gathered and Analyzed from Community, Parents, Staff & Students

SurveysFocus GroupsInterviewsSuggestion BoxesComments via Twitter or Social Networking

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Gather: Collect Data

Types of Data

Demographic Data: Describes our students, staff, district, and community

Achievement/Outcome Data: How our students perform academically on federal, state, and local assessments

Process Data: Disciplinary Information, Policies and Procedures, School Process Rubrics

Perception Data: Survey Data, Opinion

Data Collection Worksheet

DATA SOURCEWho is responsible for getting this data?

What do we want to learn from this data?

What, if any, additional data should we collect?

DemographicEnrollmentGender/EthnicityFree/ReducedStaff DataSchool Data

AchievementNational/StateDistrict ResultsBuilding ResultsDIBELS, STAR, Etc.

Pre-populated with cut scores

fromprevious years

ProcessDiscipline ReferralAssessment

PerceptionSurvey ResultsFocus Group Data

One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

StagesStages and Stepsand Steps• Getting Ready• Collect Data • Build Profile

School Data Profile School Process Profile SPR 40

• Analyze Data School Data Analysis School Process Analysis Summary Report/Goals Mgt

• Set Goals • Set Measurable Objectives• Research Best Practice

• Develop Action Plans

• Implement Plan• Monitor Plan• Evaluate Plan

Comprehensive Needs Assessment

School Improvement

Plan

Gather

Study

Plan

Do

SDP/A To Do’s• Demographics• Mobility and Attendance• Grade Level Achievement• Sub Group Achievement• Students w/Disabilities• Limited English Proficiency• Extended Learning Opportunities• Staff Demographics• Perception Data (Surveys)• Health and Safety

Comprehensive Needs Assessment    

School Improvement Plan

Annual Education Report

Consolidated Grant funds utilized to support challenge areas (LEA Planning Cycle)

leads to

Where are we now?   

Where do we want to go and how will we get there?

How did we do?

One Common Voice – One Plan Stage Four Do: Steps 10 & 11 The Big Picture

leads to

Access My School Improvementhttp://www.advanc-ed.org/mde/

Review of Template Surveys(Required for SDP/A – refer to Handouts)

• Advanc-ED Perception Surveys-- Parent/Student/Staff/Community

• Victoria Bernhardt’s Perception Surveys-- Various grade levels for Parent/Student/Staff/ Community•Others

Why Complete a School Improvement Plan?

A high-quality, aligned, implemented plan, that is based on a comprehensive needs assessment, is becoming increasingly critical as it relates to

your Federal funding.

One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

StagesStages and Steps and Steps

• Getting Ready• Collect Data • Build Profile

School Data Profile School Process Profile

• Analyze Data School Data Analysis School Process Analysis Summary Report

• Set Goals • Set Measurable

Objectives• Research Best Practice• Develop Action Plans• Implement Plan• Monitor Plan• Evaluate Plan

Comprehensive Needs Assessment

School Improvement

Plan

Gather

Study

Plan

Do

• Identify your school improvement goals.• State broadly the area of focus and that all

students will become successful learners. Example: All students will be proficient in reading.

Schools are required to write a goal for any area for which they do not meet AYP and/or are not performing at the state average on state assessments.

Maintenance goals are appropriate for areas in which the school is performing at a satisfactory level and are focused on maintaining or improving student performance in that content area. (MDE)

MDE Guideline: Schools should have 3-5 goals.

One Common Voice - One PlanOne Common Voice - One Plan Stage Two Study: Step 5 Set GoalsStage Two Study: Step 5 Set Goals

One Common Voice - One PlanOne Common Voice - One Plan Stage TwoStage Two Study: Step 5 Set Goals Study: Step 5 Set Goals

School Improvement Template VocabularySchool Improvement Template Vocabulary

Goal Statement

Measurable Objective Statement

Strategy Statement

Activity

One Common Voice - One PlanOne Common Voice - One Plan Stage Two Study: Step 5 Set GoalsStage Two Study: Step 5 Set Goals

Goal Structure allows for multiple objectives and strategies—and multiple activities for each strategy.

One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School Improvement Michigan Continuous School Improvement

StagesStages and Steps and Steps

• Getting Ready• Collect Data • Build Profile

School Data Profile School Process Profile

• Analyze Data School Data Analysis School Process Analysis Summary Report

• Set Goals • Set Measurable

Objectives• Research Best Practice• Develop Action Plans• Implement Plan• Monitor Plan• Evaluate Plan

Comprehensive Needs Assessment

School Improvement

Plan

Gather

Study

Plan

Do

One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

Stages and StepsStages and Steps

Stage Two Study: Step 6 Set Measurable ObjectivesStage Two Study: Step 6 Set Measurable Objectives

Objective Statements:

• Student Focused• Linked to the Goal Statement• Identify the knowledge, skills, outcomes and results that

are measureable, observable, and quantifiable• State who will be able to what by when as measured by

what

Stage Two Study: Step 6 Set Measurable ObjectivesStage Two Study: Step 6 Set Measurable Objectives

Specific Measurable Attainable Realistic Time-bound

It is critical at this pointin the process to discusshow you will monitor andmeasure your progress.

SMART Objective

One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

Stages and Steps Stages and Steps

Student Goal Statement example: All students will be proficient in reading.

Measurable Objective Statement example:All students will increase skills in the area of informational reading: the percentage of non-disabled students proficient on the MEAP will increase from 56% (2011-12) to 65% and the percentage of students with disabilities proficient on the MEAP will increase from 35% (2011-12) to 52% by the end of the 2012-13 school year.

*Be sure to consider all data sources as you determine your goals and your measurable objectives.

Stage Two Study: Step 5 Set Goals and Stage Two Study: Step 5 Set Goals and Step 6 Measurable ObjectivesStep 6 Measurable Objectives

One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

Stages and Steps Stages and Steps

Stage Two Study: Step 5 Set Goals and Stage Two Study: Step 5 Set Goals and Step 6 Measurable Objectives ActivityStep 6 Measurable Objectives Activity

How would you make these objectives SMART?

One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

Stages and Steps Stages and Steps

Goals Objectives Strategies Activities

• Content Area

• Goal Statement

• Gap Statement

• Cause for Gap

• Multiple Measures/

sources of data

• Criteria for Success

• Measurable Objective Statement

One Common Voice - One PlanOne Common Voice - One Plan Stage Two Study: Step 5 Set Goals and Stage Two Study: Step 5 Set Goals and

Step 6 Measurable Objectives Step 6 Measurable Objectives Required Online SI Plan ElementsRequired Online SI Plan Elements

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One Common Voice – One PlanOne Common Voice – One Plan Michigan ContinuousMichigan Continuous School ImprovementSchool Improvement

StagesStages and Steps and Steps

• Getting Ready• Collect Data • Build Profile

School Data Profile School Process Profile

• Analyze Data School Data Analysis School Process Analysis Summary Report

• Set Goals • Set Measurable

Objectives• Research Best Practice• Develop Action Plans• Implement Plan• Monitor Plan• Evaluate Plan

Comprehensive Needs Assessment

School Improvement

Plan

Gather

Study

Plan

Do

What do our students need to know and be able to do?

How will we know if our students are meeting the standards?

What will we do differently if students are not meeting or have already met the standards?

What will our teachers do differently to achieve the goal?

Stage Two Study: Step 7 Research Best PracticesStage Two Study: Step 7 Research Best Practices

One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

Stages and Steps Stages and Steps

One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School Improvement Michigan Continuous School Improvement

Stages and StepsStages and Steps

Stage Three: PlanStage Three: Plan

Step 8: Develop Action Plan

Stage Three Plan: Step 8 Develop Action Plan TemplateStage Three Plan: Step 8 Develop Action Plan Template

Activity to implement

the strategy

Staff responsible to

implement

Timeline

Begin End

Resources neededAmount Source

Monitoring Activities

Evidence of

Success

One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

Stages and StepsStages and Steps

Strategy Statement (Adult Actions)

• Linked to the measurable objective which is linked to the student goal

• Uses specific, planned, research and/or evidence-based instructional practices

• Addresses system practices that were identified as challenges in the needs assessment

• Focuses on maximizing each student’s growth and individual success

• Done to, or with, students to develop a specific result

Determine Strategy

Statements

One Common Voice – One PlanOne Common Voice – One Plan Stage Three Plan: Step 8 Develop Action Plan StrategiesStage Three Plan: Step 8 Develop Action Plan Strategies

Having clarified/discussed gaps and challenges utilizing your data, the next step is to merge these ideas into 3-4 teacher strategy statements (which may be grade level specific).

One Common Voice – One PlanOne Common Voice – One Plan Stage Three Plan: Stage Three Plan:

Step 8 Develop Action Plan StrategiesStep 8 Develop Action Plan Strategies

Criteria for Strategy Statement

1. Begin each statement with “Teachers/staff will...” (and/or which specific group of teachers).

2. Use an action verb of observable behavior which must be done.

3. Write clear, concise statements that describe what you intend to accomplish. (Be specific.)

4. Make sure each teacher strategy addresses the issue and connects back to the measurable objective.

5. Research and evidence based.

Courtesy of Jackson County ISD

• Teachers/staff will use Thinking Maps, specifically flow maps, to teach critical thinking skills in order to increase student capacity for retelling.

• Teachers/staff will implement 6+1 traits focusing on main idea and supporting details.

• Teachers/staff will utilize manipulatives while instructing GLCEs/HSCEs related to numbers and numeration.

• Teachers/staff will incorporate Marzano’s note-taking strategies into science and social studies instruction.

Pink = Teachers/staff will Blue = Observable Action Verb Green = Intended Accomplishment

One Common Voice – One Plan Stage Three Plan:

Step 8 Develop Action PlanExamples of Strategy Statements

Stage Three Plan: Step 8 Develop Action Plan ActivitiesStage Three Plan: Step 8 Develop Action Plan Activities

Develop Activities to implement the Strategy in your Action Plan. These describe the steps needed to implement the strategy linked to the measurable objective.

One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

Stages and StepsStages and Steps

Determine Action Steps

Activities (Adult Actions)

•Person responsible (what adults will do to assist students in meeting the measurable objective—linked to strategy statement.• Timeline for activity

BeginEnd

• Resources needed for activityHuman & Financial ResourcesSource of money - Grant Name Amount

• Progress Update for the Activity

Stage Three Plan: Step 8 Develop Action PlanStage Three Plan: Step 8 Develop Action Plan

One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

Stages and StepsStages and Steps

Goals Objectives Strategies Activities

• Content Area

• Goal Statement

• Gap Statement

• Cause for Gap

• Multiple Measures/

sources of data

• Criteria for Success

• Measurable Objective Statement

• Target Areas

• Strategy Statement

• Research

• Description

• Active or Maintenance

• Planned/actual: staff timeline financial info (amount/source)

One Common Voice - One PlanOne Common Voice - One Plan Stage Two Study: Step 5 Set Goals and Stage Two Study: Step 5 Set Goals and

Step 6 Measurable Objectives Step 6 Measurable Objectives Required Online SI Plan ElementsRequired Online SI Plan Elements

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Stage Three Plan: Step 8 Action Plan Activity

(Activity)

Select one of the strategies and create 3 activities with appropriate staff, timelines, and resources.

One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

Stages and StepsStages and Steps

42

• What professional learning activities are needed to support successful implementation?

• Is the planned PD aligned with the National Staff Development Standards?

• Does the staff need ongoing, sustained, coached professional learning opportunities to address “challenges” identified in the School Process Profile?

Stage Three Plan: Step 8 Develop Action PlanStage Three Plan: Step 8 Develop Action Plan

Professional DevelopmentProfessional Development PlanningPlanning

One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

Stages and StepsStages and Steps

• How has the school integrated the use of telecommunications and informational technology to support this strategy? (This is in the law!)

• Look in particular under Teaching for Learning (Delivery) and also Data and Information Management to determine if technology is used for communication, data accessibility as well as integration in curriculum to support instruction.

Stage Three Plan: Step 8 Develop Action PlanStage Three Plan: Step 8 Develop Action Plan

Planning for Planning for Technology IntegrationTechnology Integration 

One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

Stages and StepsStages and Steps

• State and Federal Grant Programs• Current Uses of Funds—personnel, professional

development, etc.

• Proposed Uses of Funds• Allowable Uses of Funds• Aligning Building Funds with Plan

FUNDING

SOURCES

Stage Three Plan: Step 8 Develop Action PlanStage Three Plan: Step 8 Develop Action Plan

Planning for Planning for Financial ResourcesFinancial Resources

• Which activities require money to be successfully implemented: Professional development? Collaborative meeting time? Technology resources?

• What is the source of this money: Title I? Title IIA? Title IID? General Fund? Other?

One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

Stages and StepsStages and Steps

REFLECTIONREFLECTION

Stage Three: PlanStage Three: Plan How would I use this information to assist my school(s)?

One Common Voice - One PlanOne Common Voice - One Plan Michigan Continuous School Improvement Michigan Continuous School Improvement

Stages and StepsStages and Steps

• Finish School Profile, Goal State-ments, Gap Statements, Objectives and Strategies

• Research Best Practices• Begin Work on Action Plans• Team Work TimeAll School Improvement Trainings held at Eaton ISD

Conference Rooms from 8:30 a.m. – 3:00 p.m. with lunch on your own.

Reminders and agendas to be mailed to building principals and district contacts prior to each session.

What’s Next?What’s Next?Thursday, April 19, 2012Thursday, April 19, 2012

Instructional Services DepartmentMoodle Resources: http://tinyurl.com/85zs74u

Tim Hall, Technology Directorthall@eatonisd.org

517.541.8707

Rhonda Provoast, Curriculum Directorrprovoast@eatonisd.org

517.541.8760

Stacey Schuh, Instructional Technologist/School Improvement Specialist – sschuh@eatonisd.org

517.541.8767

Questions/Follow-upQuestions/Follow-up