document automation

Document Automation: A key to unlocking increased profits

and minimizing risk

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How Can You Best Prepare and Potentially Thrive in an Economic Downturn?

Document Automation systems -- in contrast to many other IT investments - typically offer a solid return on the investment

when executed well• Smart companies will turn the current economic climate to

their advantage.They will focus far less on new fads and trends, and get back

to basics: • reducing paper mountains• automating processes• mitigating against risk

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This Presentation Will Answer Three Questions

What is Document Automation?

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What is Document Automation?

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A True Document Automation System Combines:

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Promissory Note Example

Conditional language is

inserted

Text and paragraph styles

are correct

Data fields are inserted

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Generated Promissory Note

Text and paragraph styles

are correct

Conditional language is

inserted

Data fields are inserted

Benefits of Document Automation

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Current Drafting Process (no automation)

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Weakness of Current Process

CP/SR is Slow, more steps create:• More Mistakes• Slower Drafting

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Benefits of Document Automation

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Benefits of Document Automation

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Benefits of Document Automation

Assume you have a complex document with hundreds of optional paragraphs•Presently takes 4 to 5 hours to create a final draft•After converting the document to an AjlDoc the same document generation should take 4 to 5 minutes

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Benefits of Document Automation

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Benefits of Document Automation

•Before automation 10 hours for initial meeting and document drafting•Flat fee of $2000/10 = $200 per hour•After automation time drops to 2.5 hours•Flat fee of $2000/2.5 = $800 per hour

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Benefits of Document Automation

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How Does Document Automation Work?

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What is the Document Generation Process?

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AjlDoc Un-Generated Transaction

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AjlDoc Generated Transaction

Refresh DataUsed to generate loan number 75558

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The AjlSuite

• Encapsulate an entire set of transaction documents into one file

• Easy to collaborate, easy to update

• Data can be changed from the document and updated to the data source

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Change Data Bi-Directionally

Change DataFrom the document and synchronize the change back to the data source

Generate a new transaction

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Generated Mortgage DocumentRules that will trigger based on State Language Requirements

Rule used to trigger the highlighted area described on the next slide

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Transaction information that has been triggered from rules and data including:

•Security Instrument•State Language•Borrower•Lender•Address•TIC•Company Type

Rule Behind the Mortgage Title

The Mortgage in the previous example is not:•A Georgia transaction•A Mortgage with state code OH•A Mortgage•A non-Mortgage that Has Future Advances

Since it us none of the above it prints the final otherwise

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No Scripting NeededState or Commonwealth Example

With HotDocs a script needs to be manually typed and is then triggered based on a questionnaire

With AjlSoft rules are easily created using drag and drop tools. The rules trigger based on information from the data source

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Document Automation Conclusion

For More Information…

Ajlsoft, Inc.Website: www.ajlsoft.com

Blog: blog.ajlsoft.com

Demos: demos@ajlsoft.com Sales: sales@ajlsoft.com

Info: info@ajlsoft.com

Office: (248) 648-4685 Fax: (248) 648-4799

PO Box 727 Clarkston, MI 48347