dlar town hall april 22, 2010

ASSOCIATE DIRECTOR OF OPERATIONS

DLAR

Animal Ordering Problems Construction Updates

Consolidation of Dual Users

How many problems? What is causing them? How do we correct and reduce these

ordering errors?

DLAR personnel collected and monitored the errors over the last three months.

We identified some “trends” and came up with some ideas which significantly reduced the errors.

Cause

Errors were made by the procurement officer during the ordering process.

Most errors (10 of 12) were made on Taconic orders.◦ This is significant due to the short “turn-around”

time. i.e. order on Monday, delivered on Friday ** Remember: a 3-day acclimation period is required,

so those animals received on Friday should not be used until Monday without prior IACUC approval

Errors were made due to communication errors between lab personnel and DLAR.◦ Lab personnel did not receive the email in time to

respond for that week. The animals were not ordered.

Vendor errors were indentified. Credits and replacements were issued where applicable.

ChangesWere Made:

On March 10th, 2010, the Procurement Officer started to approve orders as soon as he received them , instead of waiting until they all arrived on the deadline date.

Reminded all users to be diligent about checking the “creator’s” email when they have placed animal orders, and to look for counter offers and order/strain inquiries.

Modified the field so that the delivery location is required to place the order.

1. Tisch Elevator Project- Tentative Start- 8/2010

2. Fleck Garden Project- Tentative Start- 11/2010

3. Berg G20 Facility Improvement Grant- TBD

*****CONSTRUCTION UPDATES WILL BE ANNOUNCED ON OUR WEBSITE IN THE VERY

NEAR FUTURE*****

To group dual users together in the same space.

To accommodate new recruits with animal housing needs in the barrier.

Skirball and Smilow◦ Before the consolidation we had 15 rooms with

dual users.◦ There is currently 1 room with dual users and non

dual users and 7 rooms with dual users only.

The end.