delegate assembly orientation - ncsbnorientation overview • ncsbn mission, vision & structure...

DelegateAssemblyOrientationShirleyBrekken,President

NCSBN

DavidBenton,CEONCSBN

JayDouglas,ExecutiveDirector,VirginiaBON

Dr.LeonardYoung,NCSBNParliamentarian

OrientationOverview• NCSBNMission,Vision&Structure• TheRoleofNCSBN,Membership,Boardof

Directors,DelegateAssembly• 2016DelegateAssemblyRecommendations• PurposeofForums• RoleofParticipants• GettingInformation

OrientationOverviewCont.• DelegateAssemblySessions• ParliamentaryProcedure• Resolutions• RightsofDelegates• Debate• Voting• WhathappensaftertheDelegateAssembly?

NCSBNMissionStatement• TheNationalCouncilofStateBoardsofNursing(NCSBN)provideseducation,service,andresearchthroughcollaborative leadershiptopromoteevidencebasedregulatoryexcellenceforpatientsafetyandpublicprotection.

NCSBNVisionStatementAdvanceregulatoryexcellenceworldwide.

MemberBoards

DelegateAssembly

Staff

DavidBenton,CEO

SpecialCommittees

BoardofDirectors

President,President-elect

Treasurer,4AreaDirectors,

4Directors-at-Large

StandingCommittees

• NCLEXExamination

• Finance

LeadershipSuccessionCommittee

7 Members- Elected

AreaI AreaII AreaIIII AreaIV

NCSBNMembership• 59MemberBoards(Areas1– 4)

• All50States• DistrictofColumbia• Territories:VirginIslands,Guam,AmericanSamoa,Northern

MarianaIslands• 3StateshavebothRN&PN/VNBoards

1. WV2. CA3. LA

• NebraskahasanAPRNBoard

24 AssociateMembers1. AssociationofRegisteredNursesofNewfoundland andLabrador2. AssociationofRegisteredNursesofPrinceEdwardIsland3. BermudaNursingCouncil4. CollegeandAssociationofRegisteredNursesofAlberta5. CollegeofLicensedPracticalNursesofAlberta6. CollegeofLicensedPracticalNursesofBritishColumbia7. CollegeofLicensedPracticalNursesofManitoba8. CollegeofLicensedPracticalNursesofNewfoundlandandLabrador9. CollegeofLicensedPracticalNursesofNovaScotia10. CollegeofNursesofOntario11. CollegeofRegisteredNursesofBritishColumbia12. CollegeofRegisteredNursesofManitoba

24 AssociateMembers13. CollegeofRegisteredNursesofNovaScotia14. NursesAssociationofNewBrunswick15. NursingandMidwiferyBoardofAustralia16. NursingandMidwiferyBoardofIreland17. NursingandMidwiferyCouncilofNewSouthWales18. NursingCouncilofNewZealand19. OrdredesinfirmièresetinfirmiersduQuébec20. RegisteredNursesAssociationoftheNorthwestTerritoriesandNunavut21. SaskatchewanAssociationofLicensedPracticalNurses22. SaskatchewanRegisteredNurses’Association23. SingaporeNursingBoard24. Yukon RegisteredNursesAssociation

WhatistheDelegateAssembly?• MembershipbodyofNCSBN

• Composedof2votingdelegatesfrom59boardsofnursing

RoleoftheDelegateAssemblyAdoptsorApproves:• Bylaws• MissionStatement• StrategicInitiatives• NCLEXTestPlans&TestFee• Providedirectionthroughresolutions• Approvesnewmemberships• ElectstheBoardofDirectorsandLeadershipSuccessionCommittee• SubstanceofContractsbetweenNCSBN&MemberBoards

2016DelegateAssemblyRecommendations• Adopt the 2016 Slate of Candidates.• Approve the proposed Strategic Initiatives for theyears 2017-2019.

• ApproveproposedamendmentstotheNCSBNBylaws

• Adopttheproposed2017NCLEX-PN®TestPlan.

2016DelegateAssemblyRecommendations(continued)

• Approve AssociateMembers of NCSBN:– Association of New Brunswick Licensed Practical Nurses– Licensed Practical Nurses Registration Board of Prince

Edward Island– College of Registered Psychiatric Nurses of British

Columbia

NCSBN’sRole• Toserveasaconsultant,liaison,advocateandresearchertomemberboards;andasaneducationandinformationresourcetothepublicandpolicymakers.

RoleofNCSBNBoardofDirectors• ActsonbehalfofNSCBNandtransactsNCSBNbusinessandaffairs

• NoneoftheBoard’sactionscanconflictwithdirectionoftheDelegateAssembly

• ReportsannuallytotheDelegateAssembly

PurposeofForums• WhatdeterminesaForum?• Provideoverviewofanissue• Updateparticipantsoncurrenttrends/issues• Provideopportunityforopendiscussion• Allowforchangestobemadepriortothevotingsession

RoleofParticipants• ReviewInformationinBusinessBook• AskQuestions• BringupanyConcerns• Participate!–Whenatthemicrophone,pleaseintroduceyourself(nameandstate)

GettingInformation• BusinessBook• Bylaws• CommitteeChairs• NCSBNBoardMembers• MemberBoards

DelegateAssemblySessions• Purpose• Openvs.ClosedSessions• RoleofDelegates• RoleofAlternateDelegates• RoleofNonDelegates• Whocanspeak?• ReviewStandingRules• Resolutions

ParliamentaryProcedure- CommonMotions

• MainMotion/Resolution• Amend• Refer• PointofOrder• ParliamentaryInquiry• Requestforinformation• CloseDebate/MovethePreviousQuestion

StepsinHandlingaMotion

1.Amembermakes themotion.

2.Anothermemberseconds themotion.

3.Thechairpersonstates thequestion

4.Themembersdebate themotion.

5.Thechairpersonputs thequestion(takesthevote).

6.Thechairpersonannounces theresultsofthevote.

StepsinHandlingaMotion

Debate• Oneatatime• Allremarksdirectedtothechairperson•Membersdonotspeakdirectlytoeachother

Debate• Amemberdoesnotcallanothermember’sname• 4 minutesmaximumperspeech• Thechairpersondoesnotspeakindebate,butmaygiveinformation

Amendments• Amendments,likemainmotions,requireasecond,areamendable,aredebatable,andrequireamajorityvote.

• Anamendmentshouldbestatedsothatitindicatesexactly whatisbeingdonetothemainmotion.

MainMotion

“Thatwebuy20desksandchairsfortheclubhouse."

Amendments

• Anamendmentmustalwaysbehandledbefore votingonthemotiontowhichitwasapplied.

AmendmentbyStrikingOut

“Imovetoamendbystrikingoutthewords‘andchairs’.”

AmendmentbyAdding(orinserting)

“Imovetoaddthewords,‘nottoexceed$500.00’.”

AmendmentbyStrikingoutandInserting

“Imovetoamendbystrikingouttheword‘chairs’andinsertingtheword‘stools’.”

Primary&SecondaryAmendments

▲SECONDARYAMENDMENT

PRIMARYAMENDMENT

MAINMOTION

31

PrimaryAmendment

“Imovetoaddthewords,‘nottoexceed$500.00’."

SecondaryAmendment

“Imovetoamendtheamendmentbystrikingout

‘$500’ andinserting‘$1,000’.”

SubstituteMotion

“Imovethatweamendthemotionbysubstitutingthewordsthatweencourageallmembersto

bringtheirownchairstoclubmeetings.”

Commit/Refer• Tosendapendingmotiontoacommitteesoitcanbecarefullyconsideredand/orputintobetterconditionforthememberstoconsider.

• FORM:“ImovetoreferthemotiontotheFinanceCommittee.”

PointofOrder• Ifamemberfeelsthattherulesoftheassemblyarenotbeingobserved,themembermay"RaiseaPointofOrder." Thisrequiresthechairtomakearulingastowhetherthepointis"welltaken"or"notwelltaken."

ParliamentaryInquiry• Ifamemberneedshelpwithparliamentaryprocedure,thememberraisesapointofparliamentaryinquiry.Thechairattemptstoassistthemembertodowhathe/shewishestodo.

RequestforInformation

• Ifamemberwantstogetinformation(toaskaquestion),thememberrisestorequestinformation.Thechairthendirectstheappropriatepersontoanswerthequestion.

PreviousQuestion• Toimmediatelyclosedebateandtakeavote.

• Form:“Imovethepreviousquestion(onallpendingquestions).”

AmendingBylaws• Bylawsarethefundamentalgoverningdocumentofyourassociation.

• Theyareacontractbetweenthemembers.

AmendingBylaws•Amendmentstobylawsrequire:–previousnoticeand–a2/3rdsvoteforadoption.

ScopeofNotice•Anyamendmentsfromthefloortoproposedbylawsamendmentmustbebetweenwhatexistsnowandwhatisproposed intheamendmentforwhichnoticewasgiven.

Example:Currentbylaws:duesof$50ProposedAmendment:strike$50andinsert$100FromtheFloor:Anynumberbetween$50and$100

Resolutions• WhatisaResolution?• WhenisaResolutionRequired?• ProcessofCreatingaResolution• ResolutionsCommitteeRole• PresentingaResolution

WhatisaResolution?• Amoreformalmainmotion

• Includesrationale(Preambleparagraphs)

• Specialformattingrequired

WhenisaResolutionRequired?

• Aresolutionisamainmotion

• Itisrequiredtointroduceanyitemofnewbusinessfortheconsiderationoftheassembly

ProcessofCreatingaResolution

• Beginwithwhatyouwanttoaccomplish

• Developsoundrationale– nottoomuch!

• Formattheresolutionaccordingtoproperform

ResolutionsCommittee’sRole

• Rule4b:“...Allresolutionsandnon-proceduralmainmotionsmustalsobesubmittedtotheChairoftheResolutionsCommitteebeforebeingpresentedtotheDelegateAssembly.

ResolutionsCommittee’sRole• Rule4d:TheResolutionsCommitteeshall

reviewmotionsandresolutionssubmittedbeforeThursday,Aug.18,2016,at3:30pm.Resolutionormotion-makersareencouragedtosubmitmotionsandresolutionstotheResolutionsCommitteeforreviewbeforethisdeadline.

ResolutionsCommittee’sRole• Meeting:Thursday,Aug.18,2016,at3:30pm• Assistinthepreparationofresolutionswiththe

maker• Evaluatetheresolutionormotioninaccordance

withtheestablishedreviewcriteria(seestandingrules)

• NotifytheDelegateAssemblyofthecommittee’sreview,analysisandevaluationofeachresolutionandmotionreferredtothecommittee

PresentingaResolution• AftertherecommendationsfromtheResolutions

Committee• Riseandgotoamicrophone• Whenrecognized,giveyournameandjurisdiction• Readyourresolutionandmoveitsadoptionby

saying,“Imovetheapprovalofthisresolution.”• Afterasecond,youwillgettospeakfirstaboutyour

resolution.

TimeFrame• AllMotion/ResolutionFormsaredue

totheParliamentarianbyThursday,August18,2016at3:30pm

TimeFrameSample Motion/

Resolution Form

RightsofDelegates• MakeMotions• Debate• Vote

Debate- Limits• Nodelegatemayspeakindebatemore

thantwiceonthesamequestiononthesameday,orlongerthanfourminutesperspeech,withoutpermissionoftheDelegateAssembly,grantedbyamajorityvotewithoutdebate.

• Nodelegatemayspeakindebatemorethantwiceonthesamequestiononthesameday,orlongerthanfourminutesperspeech,withoutpermissionoftheDelegateAssembly,grantedbyamajorityvotewithoutdebate.

Debate- Limits

• Nodelegatecanspeakasecondtimetoaquestionifanymemberwhohasnotspokentothequestiondesirestospeak.

Debate- Limits

WaystoLimit/CloseDebate• ToLimitDebatefortheremainderofthe

considerationofamotionorfortheremainderoftheDelegateAssemblysession:

– Makeamotiontolimitdebate– RequiresaSecond– Isnotdebatable– Requiresa2/3rdsvote

Voting• Optionsbesidesyesorno– Amend– Abstain– nottovote• UseofElectronicVotingDevices

• Twovotingdeviceswillbeateachjurisdiction’sdelegateseatingarea.

• Ifyouarethelonedelegateforyourjurisdiction,youmayentervotesoneachofthetwovotingdevicesatyourseatingarea.

• Pleasenotethatifyouarecastingtwovotesforyourjurisdiction,youmustenteronevoteoneachvotingdeviceaseachvotingdevicerepresentsasinglevote.

Electronic Voting System

• Whenprompted,pressthenumberonthekeypadthatcorrespondswithyourchoicepresentedonscreen.

• ThenumberwillappearintheLCDdisplay,pressSEND tosubmit.

• “Received”willappearinthedisplayasconfirmation.

Electronic Voting SystemSingle selection votes: motions and single-seat elections

• OnceyoupressSENDyourvotewillbesubmittedandcannotbechanged!

• ChangestovotescanonlybemadeBEFOREpressingSEND.UsetheDELkeytobackspace/delete.

• Re-enteryourselection;thenumberwillappearintheLCDdisplay,pressSEND tosubmit.

• “Received”willappearinthedisplayasconfirmation.

• ReviewyourselectioncarefullybeforepressingSEND!

Electronic Voting SystemChanging your selection

• Whenprompted,pressthenumberonthekeypadthatcorrespondswithyourfirst choice,pressSEND

• Waittoseethe“Received”confirmation

• Enternumberofsecondselection,pressSEND.Waitfor“Received”confirmation

• Continueinthismanneruntilallselectionshavebeenmade

Electronic Voting SystemMulti-seat Election

• OnceyoupressSENDyourvotewillbesubmittedandcannotbechanged!

• ChangestovotescanonlybemadeBEFOREpressingSEND.UsetheDELkeytobackspace/delete

• Re-enteryourselection;thenumberwillappearintheLCDdisplay,pressSEND tosubmit.

• “Received”willappearinthedisplayasconfirmation.

• ReviewyourselectioncarefullybeforepressingSEND!

Electronic Voting SystemChanging your selection

• Delegateswillparticipatein‘mockvoting’priortovotingonmotions/elections.

• Havingtrouble?Raiseyourhandandstaffwillassistyou.

Electronic Voting System

Questions?Nowisthetimetoask…