day 20: homework # 4 overview akhila kondai october 28, 2013

DAY 20:HOMEWORK # 4 OVERVIEW

Akhila Kondaiakhila.kondai@mail.wvu.eduOctober 28, 2013

ANNOUNCEMENTS• Homework # 4 is due on 11/01/2013• MyITLab Lesson D is due on 11/04/2013• Homework # 5 is now posted and available at

http://cs101.wvu.edu/instructors/kondai/assignments/. It would be due for 11/08/2013• Start working on them right away!• Email me or visit open lab for assistance in home works

or MyITLab.

HOMEWORK 4 OVERVIEW

Open the directions file online to follow the flow of the assignment:• Create database and 3 tables

– Populate and relate as described• Create 5 Queries • Create a Form with Subform• Create a Report• Analysis Questions

STEP2

• Create ribbon->table• Switch to design view and name it as

GoverningBodies • Remove the Id field• Create the fields GoverningBodyAbbrv

and GoverningBodyName with text datatype

• Enter the records into table

STEP3• Create a table with name Colleges• Switch to design view and remove the Id field• Create the fields CollegeAbbrv, CollegeName,

GoverningBodyAbbrv with text datatype • Database Tools->Relationships• Add the two tables GoverningBodies and Colleges

and create a relationship between them• Enforce referential integrity and enable cascade

updates, but do not enable cascade deletes. • Enter the records into table

STEP5• Create a table named Enrollment• Leave the Id field as primary key field with

autonumber data type. Rename Id to EnrollmentID.• Create the fields

– DateYear (Fixed type number field with no decimal places– CollegeName (which looks up the values in Colleges table)– InStateFTE (Fixed type number field with 1 decimal place)– OutOfStateFTE (Fixed type number field with 1 decimal

place) – Appropriations (Currency with no decimal places)

• Enter the records into table

STEP6A

• Create->Query Design• Add tables Colleges and Enrollment• [Colleges] CollegeName• [Enrollment] DateYear, InstateFTE,

OutOfStateFTE, Appropriations• Give ascending order for CollegeName

and then for DateYear. • Run the Query and save it as Query 6A.

STEP6B• Create->Query Design• Add Enrollment and Colleges table• Add the fields CollegeName and DateYear• Insert the calculated field in next empty column• Design->Query Setup group->Builder• Add the calculated fields• Appropriation per In-state:

[Enrollment.Appropriations]/[Enrollment.InState FTE]• Appropriation per total :

[Enrollment.Appropriations]/([Enrollment.InState FTE] + [Enrollment.OutOfStateFTE])

STEP6C

• Create->Query Design• Add Colleges and Enrollment table• Add the fields CollegeName, InStateFTE,

OutOfStateFTE, Appropriations• Add the totals row• Change the contents of total row from

Group By to Avg for InStateFTE, OutOfStateFTE and Appropriations fields.

STEP6D

• Create->Query Deign• Add the tables Enrollment and Colleges• [Enrollment] DateYear, InStateFTE,

OutOfStateFTE, Appropriations• [Colleges] CollegeName• Add the Totals row and change the content

of total row to sum for InStateFTE, OutOfStateFTE and Appropriations

STEP6D CONTINUED…

• Change the content of total row to Where for the CollegeName field

• Give "West Virginia University" Or "Potomac State College of WVU" Or "WVU Institute of Technology" Or "WVU Parkersburg“ as criteria for Collegename field

STEP6E

• Create->Query Design• Add the tables GoverningBodies and Colleges• [GoverningBodies] GoverningBodyName• [Colleges] CollegeAbbrv• Add the Totals row and change the content of

total row to Count for CollegeAbbrv field• Give Ascending order for

GoverningBodyname field

STEP7

• Create->Form Wizard• Select Colleges table and add CollegeName

field• Select Enrollment table and add all the fields

from that table• Click Next 3 times and change the Names of

form and subform as indicated in instructions• Click Finish

STEP8

• Create->Report Wizard• Select Query6A and add all the fields• Click next and select by Colleges• Click next two times and give sorting order for

the fields as indicated in instructions• Click next and select stepped layout and

landscape orientation• Click next and give the name for the Report

and click finish.

STEP8 CONTINUED….

• Switch to layout view and adjust the width of the fields in Report

STEP 9• New Table ‘AnalysisQuestions’ with 2 fields

– QuestionNumber • Field values will be the question designators from the assignment

(9a, 9b, 9c…)– Answer

• Field values will be your answers to the given question• Make it of data type “Memo”

• This table is not related to the others, merely a place to put the answers to your Analysis Questions.

• Make sure answers are RECORDS in datasheet view, and NOT TYPED IN DESIGN VIEW ! ! !

Questions ?