data dissemination and public records

Presented by

Washington StateAdministrative Office of the Courts

Data Dissemination and

Public Records

Jan Hickey, JIS Education Services

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Data Dissemination or Public Records Request

• Data Dissemination refers to the release of court case data.

• Public records request refers to the release of court administrative records and physical case files.

• These two situations are covered by differing laws, policies, and rules.

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Court Records Resources Online

From Inside.Courts go to Court Resources > Court Records

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JIS Data Dissemination Committee

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JIS Data Dissemination Policy

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Confidentiality Agreements and Guidelines

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GR 31 Access to Court Records

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GR 22 Access To Family Law and Guardianship Court Records

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Record-Keeping Resources from County Clerk’s Handbook

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Records Retention Schedule

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Public Access to Court Records: Guidelines for Court Use

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Access to Court Records Brochure for public use

Available on public website News & Info page and in PDF format

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Notice to Filers

Available on public website News & Info page

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JIS-Link Users Pay for Services

• Display access to SCOMIS

• Basic, Names, Docket, Charge, Sentence, Calendar, Track Assignment Schedule

• Search Index or Attorney

• Find Judgments

• Display access to JIS

• Statewide Name/Case Index

• Case Participant Listing

• Display CLJ docket

• Display case filing screens

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Free Online Case Record Search (Public)

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Online Case Record Search (Public)

• Statewide Name Search – returns list of unrestricted and unsealed cases

• Links to docket information for superior court cases (except tax warrants)

• Case Number/Name Search (by court level)

• Calendar Date Search (for CLJ cases only)

• Attorney BAR# Search – returns a list of cases with CLJ scheduled hearings (can sign up for e-mail of daily court calendars)