dam and digital preservation, beyond metadata standards: ensuring authenticity and digital...
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DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
DAM Guru Program Member Webinar Series
DAM and Digital Preservation, Beyond Metadata Standards:
Ensuring Authenticity and Digital Provenance
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
About the presenter
Emily KolvitzDAM/PreMedia Sr. Specialistekolvitz@jcp.comTwitter: @ekolvitz
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
What is Digital Preservation and How Does it Relateto DAM?
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
Digital Preservation means assets will remain accessible, intelligible, and usable regardless of technology. It also means their status remains reliable, accurate and authentic.
Consequences of lack of Digital Preservation Strategy:
● Legal● Financial● Ethical
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
1. Repurpose Funds2. Know the Metadata3. Use All Resources4. Utilize and/or Update
Departmental/Organizational records retention policies in the development of your Digital Preservation Strategy
Four Preemptive Strategiesfor Digital Preservation
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
An Opportunity
Digital Preservation theory urges practitioners to create the metadata record as close to the time as record creation as possible.
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
What is a Digital Preservation Strategy and What Are the Requirements?
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
A Digital Preservation Strategy…is holistic, technologically and environmentally neutral. It has metadata requirements that are expected to be applied at or near the time of creation and is not focused on specific standards or procedures. The strategy requires context and curation, and is supplemented with digital preservation procedures and recommendations that will invariably change with time.
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
1. Provenance2. Records Life Cycle 3. Inventory4. Selection & Appraisal
Archival Concepts and HowThey Relate to DigitalAsset Management
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
“Provenance1 is a fundamental principle of archives, referring to the individual, family or organization that created or received the items in a collection. The principle of provenance or the respect des fonds dictates that records of different origins (provenance) be kept separate to preserve their context”
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
Records LifecycleThe lifecycle of records includes the creation, use (both primary and secondary), storage and disposal of records.
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
InventoryTwo Types: Inventory & Preliminary Inventory
One can be used to prune and curate existing collection and the other can be used as a tool to determine records of enduring value for ingestion into your DAM.
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
Selection & AppraisalSelection is: “The process of identifying materials to be preserved because of their enduring value, especially those materials to be physically transferred to an archives1. - 2. The process of choosing materials for exhibition, publication, reformatting.”
Appraisal is: “The process of identifying materials offered to an archives that have sufficient value to be accessioned. - 2. The process of determining the length of time records should be retained, based on legal requirements and on their current and potential usefulness.”
What is Worthy of Being Preserved?What is Worthy of Potentially Being Accessioned and Preserved?
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
Next steps:
Audit existing metadata, procedures, and policies for ensuring authenticity over time
Conclusion, Action Itemsand Resources
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
DAM Maturity
Model
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
Enterprise DAM Checklist
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
• Meet with Legal• Meet with Records Management• Meet with Stakeholders involved
in the development of these policies
• Ask until you find out where this information lives
• Don’t be surprised if it hasn’t been updated in many years
Departmental / Organizational Record Retention Policies
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
Jenn Riley’s Metadata Universe
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
DigitalPreservation.gov
DAM and Digital Preservation, Beyond Metadata Standards: Ensuring Authenticity and Digital Provenance
Emily Kolvitz, Digital Asset Manager, JCPenney
International Council on Archives Digital Preservation Modules
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