cte funding sources new cte administrators workshop joanne mahony

CTE FUNDING SOURCES

NEW CTE ADMINISTRATORS WORKSHOP

Joanne MahonyOffice of Career and Technical Education

September 23, 20111

FUNDING SOURCESFEDERAL

CARL D. PERKINS• TITLE I CTE PERKINS• TITLE II TECH PREP

(not funded for 2012)

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FUNDING SOURCES

STATESTATE EDUCATION FUNDING ACT• SECTION 61a(1) ADDED COST• SECTION 61a(2) ADMINISTRATOR

REIMBURSEMENT

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Carl D. Perkins Act – purpose

• To more fully develop the academic and career and technical skills of students who enroll in career and technical education programs

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FEDERAL

• CTE PERKINS – TITLE I GRADES 9 thru 14 CTE PERKINS 85% ALLOCATED TO

SCHOOLSReserve Option

STATE-APPROVED CAREER AND TECHNICAL EDUCATION

PROGRAMS

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FEDERALTECH PREP PERKINS – TITLE II

Intent was to support a seamless transition from Secondary to Postsecondary

• Academic alignment• Non-duplicative coursework• Earn articulated credit• Reduce remediation

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PROGRAM OF STUDY

GRADES 11 thru 16 ALIGNED CTE CURRICULUM ARTICULATED CTE PROGRAMS

WITH POSTSECONDARY ENTERED ON MEGS

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ADDED COST FUNDINGSTATE EDUCATION FUNDING ACT – SEC. 61a(1)

FUNDING PURPOSES

SUBSIDIZE CTE PROGRAM COSTS WHICH ARE OVER AND ABOVE NORMAL COSTS DRIVE FUNDING TO SUPPORT PROGRAMSLEADING TO HIGH WAGE/HIGH SKILL/HIGH DEMAND EMPLOYMENT

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ADDED COST ALLOCATIONSState Dollars

60%ALLOCATED TO PROGRAMS BASED ON

STATE-DETERMINED RANK LISTSTATE APPROVED CIP PROGRAMSRANK LIST IS DETERMINED BASED ON:

Job Openings PlacementWages

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ADDED COST ALLOCATIONS40% DIVIDED PROPORTIONALLY AMONG 53

CEPDs STATE APPROVED CIP PROGRAMS

FCS – Parenthood plus 3 other segments required CEPDs DETERMINE RANKING:

CEPD’s Options or State Rank List

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ADDED COST ALLOCATIONS

NOTE: ADDED COST FUNDS ARE GENERATED BASED UPON THE PREVIOUS YEAR’S DATA (ENROLLMENT, MINUTES PER WEEK, AND NUMBER OF WEEKS)

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For Example: Added Cost Funds received in 2011-12 were based upon 4483D enrollment data submitted in 2010-11

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ADDED COST ALLOCATIONS

MAJOR REPORTS

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Due DatesCEPD OCTE4/18/12 4/25/12 4483D – ENROLLMENT REPORT

Must be accurate Can be entered and checkedthroughout the year

6/22/12 6/29/12 4301 – END-OF-YEAR EROLLMENT (unduplicated)

CEPD OCTE

11/2/11 11/9/11 4033 – EXPENDITURE REPORT (2010-11

Year)

4/30/12 5/7/12 FOLLOW - UP

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MAJOR REPORTS

USE OF FUNDS

MINIMUM OF 90% OF ADDED COST FUNDSRECEIVED FROM STATE MUST BE SPENTON PROGRAM IMPROVEMENT CATEGORIES

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PROGRAM IMPROVEMENT EXPENDITURECATEGORIES INCLUDE:

Line Item Expenditure Category

Instruction 3 Local Travel 4 Equipment Rental &

Maintenance 5 Supplies, Materials &

Other Expenses

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Line Item Expenditure Category Support Services

8 Career Guidance – Pupil 9 Student Organizations – Pupil

10 Career Placement & Follow-Up Survey – Pupil

12 Professional & Curriculum Development –

Improvement of Instruction

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13 Planning, Research, Evaluation & Marketing – Central Services

14 Advisory Committees – Community Services, Other

Equipment22 Equipment Instruction – Capital

Outlay23 Equipment Support – Capital

Outlay

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Line Item Expenditure Category Instructional Salary Breakdown 25 Summer Agriculture Production Salaries 23 Summer Co-op/Capstone Coordination

Salaries

ADDED COST FUNDS MAY BE SPENT ON ANY STATE-

APPROVED CTE PROGRAM

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LOCAL CONTRIBUTION

REQUIRED MATCH

PLEASE REFER TO THE ADDED COST GUIDELINES

ON THE OCTE WEBSITE.

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PERKINS GRANT PROCESSFederal Perkins CTE

JULY 1 - Perkins Grant / Program Year Begins

AUGUST (last business day of the month) - End-Of-Year Report for Previous FY Grants Due

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SEPTEMBER/OCTOBER - Perkins CPI Data Generated (Previous Year) - Previous Grant Year Close-Outs Completed - Tech Prep Data Collected

DECEMBER 31 - Consolidated Annual Report (Perkins Year-End Report) due to USDOE (Narrative, Accountability/Data, and Financial)

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JANUARY Grant Dissemination Technical Assistance

Meeting

FEBRUARYNext Fiscal Year CTE Grant Allocations

determined and disseminated

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FEBRUARY/MARCHCPI Target Negotiations

APRIL 1CTE Applications for next Fiscal Year are due through MEGS

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APRIL/MAY-Grant Applications for next fiscal year are

reviewed by OCTE

JUNE 1 Current Year Budget Revisions Due/Amendment Lock Out

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JULY • Federal Letter of Credit Received• Perkins Grant Approval for next Fiscal Year Notification to recipients

(Formula grants via MEGS)

JUNE 30

End of Current Fiscal/Program Year

JULY 1

Beginning of new Fiscal Grant Year “New Cycle”

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“TO DO” LIST

PRIOR TO GRANT APPLICATION SUBMISSION:

REVIEW ALL RELEVANT DATA/INFOActivities are driven by indicator performance

REVIEW GUIDELINES FOR GRANTS (ALLOWABLE EXPENDITURES/Function Code Guide, etc.)

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PLAN ACTIVITIES ON THE BASIS OFINDICATOR PREFORMANCE, REGIONAL NEEDS, AND STATE PRIORITIES

REVIEW PREVIOUS YEAR’S APPLICATIONAND END-OF-YEAR REPORT

TRAIN STAFF ON ENTERING APPLICATIONVIA MEGS

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AFTER GRANT SUBMISSION MONITOR GRANT EXPENDITURES CONTINUOUSLY

SUBMIT BUDGET REVISIONS AND REVISED ACTION PLANS PROMPTLY

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NO BUDGET REVISIONS AFTER 1st WEEK IN JUNE MEGS LOCKOUT

DRAW DOWN FUNDS MONTHLY (every 30 days)

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THROUGHOUT PROCESS

WORK VERY CLOSELY WITH BUSINESS OFFICE• Example: Final Expenditures on MEGS should be

same as those on CMS

REQUEST TECHNICAL ASSISTANCE FROMOCTE STAFF

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WWW.MICHIGAN.GOV/MDE/OCTEOFFICE OF CAREER AND TECHNICAL EDUCATION

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MICHIGAN ELECTRONICGRANTS SYSTEM

(MEGS)

WEB-BASED (OFFICIAL) SUBMISSION OF GRANTAPPLICATIONS AND END-OF-YEAR REPORTS

CTE PERKINS

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MEGS PREPARATION

OBTAIN MEIS ACCOUNT NUMBER FROM MICHIGAN DEPARTMENT OF EDUCATION WEBSITE

LEVEL FOR THE GRANT(S) DETERMINED BY LEVEL 5

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5 – SUBMISSION LEVEL SUPERINTENDENT DESIGNATED FISCAL AGENT CONTACT

4 – GRANT ADMINISTRATOR/WRITER ASSIGN LOWER LEVELS INITIATE/MODIFY SUBMIT TO PERKINS GRANT

COORDINATOR

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MEGS LEVELS DETERMINED BY 5s

3 – GRANT ADMINISTRATOR - LIMITED ANOTHER AGENCY

2 – WRITE AND VIEW CAN ASSIGN LEVEL 1

1 – VIEW ONLY

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OCTE Team LeadersJacqueline Dannis – dannisJ@michigan.gov

• Regions 1, 2, 3, 4, 5 and 25 Patricia Talbott – talbottP@michigan.gov

• Regions 6, 7, 8, 9, 11 and 16Christine Reiff – reiffC@michigan.gov

• Regions 10, 14, 15, 17, 18, 22 and 23Norma Tims – timsN@michigan.gov

• Regions 12, 13, 19, 20, 21 and 24

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QUESTIONS?

Please contact the Team Leader or Joanne Mahony

mahonyj@michigan.gov(517) 335-0405

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