ctclink project update kelly blackwood october 24, 2014

ctcLink Project Update

Kelly Blackwood

October 24, 2014

Implementation of modern software to replace our legacy systems for student administration, academics, student finance, college financials, HR, payroll and data/reporting.

24/7 access to online tools and services for students, faculty and staff

A set of interconnected software modules to help us streamline and standardize business processes across all colleges and SBCTC

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Academic StructureRecruiting & AdmissionsAcademic AdvisementCampus CommunityStudent RecordsCurriculum ManagementFinancial Aid & Student FinancialsStudent Self ServiceFaculty CenterAdvisor Center

General LedgerAccounts PayableAccounts Receivable & BillingAsset Management Treasury (Cash Management)BudgetingGrants & ProjectsContract Management Purchasing and Procurement Strategic Sourcing Supplier Contracts Expenses

RecruitingCore HRBenefitsTime & LaborAbsence ManagementPayrollTalent Acquisition ManagementePerformanceEmployee & Manager Self Service

Other Key Components:

Reporting & AnalyticsManagement DashboardPortal (ctcLink Gateway)Self-serviceWorkflowRoom/Events SchedulingMobility

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System Overview• Colleges: 34• Campuses and

Centers: 77

• Students: 400,000• Full time faculty and

staff: 22,000• Years on legacy

system: 34• When ctcLink will be

complete: AY 2017-18

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ctcLink Implementation Schedule

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FirstLink Implementation Activities

• Weekly status meetings with Project Leadership

• Data Mapping, Conversion, Validation

• Security Matrix, Assigning Roles

• User Acceptance Testing

• Supporting Systems review & integration planning

• Schedule and logistics for Training

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Critical Success Factors for FirstLink Go-Live

Colleges must be able to:

• Register Students• Collect Tuition• Award Financial Aid• Disburse Financial Aid• Process Payroll• Purchase Goods

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Wave 1 Activities

• User Acceptance Testing

• Student and Employee Data Cleanup (bio-demo)

• Configuration

• Data Conversion and Mapping

• Data Cleanup

• Supporting Systems Review

• Demo Access

• Bi-weekly meetings with PMO

Wave 1 colleges current and upcoming activities:

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Paycheck Earnings

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Paycheck Taxes

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Paycheck Deductions

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Follow the Blog! ctcLink.wordpress.com

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Be Connected, Stay Informed• ctcLink.sbctc.edu College Resources• ctcLink Collaboration “365” site

– Instructions to sign up for the Collaboration site are under “How To” on College Resources page

• ctcLink SME listservs– Campus Solutions (Student/Academic) – ctclinksme-cs – Finance – ctclinksme_fin– Financial Aid – ctclinksme-finaid – Human Capital Management (HR/Payroll)– ctclinksme-hcm– Technical –ctclinksme_tech– Reporting/Analytics – ctclinksme_rpt To join a list: http://www.sbctc.edu/docs/collegeaccess/it/_m-mailman-index.aspx#subscribe

• Follow the ctcLinkblog: ctclink.wordpress.com• ctcLink college team and SMEs roster

– Located on College Resources Homepage

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Askctclink@sbctc.eduFollow the ctcLink Blog: ctclink.wordpress.com Website: ctclink.sbctc.edu