creating an invoice in a spreadsheet_cosocius proof of concept

CoSocius Proof Of Concept – AP Invoice Import from Spreadsheet

Last changed on:28th January 2015 Page 1

Khalil Rehman

Senior Project manager

I am sharing a test script from a previous client site which demonstrates the spreadsheet invoice import functionality.

This has been used successfully with partners who do NOT have Oracle Financials access but need to be able to

send invoices to be input on their behalves. At various Councils we allow schools,academies and other bodies to send invoices to be entered on their behalf as they can’t afford a full ERP system like Oracle EBS.

Test Procedure

Step Action Expected Results Test Step Notes Results

1. Begin by navigating to the Invoices

work area.

Click the Navigator menu.

2. Click the Invoices link.

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Step Action Expected Results Test Step Notes Results

3. Use the Invoices work area to

review invoices that are pending

creation, as well as recently entered

invoices. You can also initiate tasks,

such as creating an invoice in a

spreadsheet.

Step Action Expected Results Test Step Notes Results

4. Click the Create Invoice in

Spreadsheet link.

CoSocius Proof Of Concept – AP Invoice Import from Spreadsheet

Last changed on:28th January 2015 Page 3

Step Action Expected Results Test Step Notes Results

5. Open the spreadsheet template and

then sign in to begin invoice entry.

Save the spreadsheet to enter

invoices later.

Click the Open button.

6. Use the Create Invoice spreadsheet

to enter invoice header and line

information.

7. Use the Invoice Summary region to

view invoice totals.

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Step Action Expected Results Test Step Notes Results

8. Click the Select Business Unit

button.

9. Click in the Name field.

10. Enter the desired information into

the Name field. Enter a valid value

e.g. "Vision Op".

11. Click the Search button.

12. Click the OK button.

13. Click in the Invoice Number field.

14. Enter the desired information into

the Invoice Number field. Enter a

valid value e.g.

"INV_ADV_421390".

15. Field names followed by ellipsis

points use data validation lists.

Double-click in the Supplier field.

CoSocius Proof Of Concept – AP Invoice Import from Spreadsheet

Last changed on:28th January 2015 Page 5

Step Action Expected Results Test Step Notes Results

16. Click in the Supplier field.

17. Enter the desired information into

the Supplier field. Enter a valid

value e.g. "Advan".

18. Click the Search button.

19. Click the OK button.

20. Double-click in the Supplier Site

field.

21. Click in the Supplier Site field.

22. Enter the desired information into

the Supplier Site field. Enter a valid

value e.g. "F".

23. Click the Search button.

24. Click the OK button.

25. Click in the Invoice Amount field.

26. Enter the desired information into

the Invoice Amount field. Enter a

valid value e.g. "5115".

27. This invoice is for ongoing

maintenance expenses and has one

line. Use a distribution set to

distribute the charge to multiple

departments.

Click in the Amount field.

28. Enter the desired information into

the Amount field. Enter a valid

value e.g. "5115".

29. Click the horizontal scrollbar.

30. Double-click in the Distribution

Set field.

31. Click in the Distribution Set field.

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Step Action Expected Results Test Step Notes Results

32. Enter the desired information into

the Distribution Set field. Enter a

valid value e.g. "M".

33. Click the Search button.

34. Accept the selected distribution set

for cleaning and maintenance

charges.

Click the OK button.

35. Click the horizontal scrollbar.

36. Review the invoice totals

in the Invoice Summary region.

37. The Changed column has an

indicator that tracks which rows you

edit.

38. Use the Save and Create Another

button to validate the spreadsheet

information, save the invoice in the

Payables interface tables, and clear

the spreadsheet data.

Use the Save and Submit Invoice

Import button to validate the

spreadsheet information, save the

invoice in the Payables interface

tables, and submit the Import

Payables Invoices process.

39. Click the Save and Submit Invoice

Import button.

40. Use the Import Payables Invoices

window to specify values for

additional parameters, such as the

accounting date.

41. Click the Submit button.

42. Click the OK button.

43. You have successfully created an

invoice in a spreadsheet.

End of Procedure.