created by rachel murphy and lori christiansen. how to create and manage key features of outlook...

Created by Rachel Murphy and

Lori Christiansen

How to Create and Manage Key Features of Outlook 2007

Outlook 2007 OverviewCreate and Manage FoldersCreate and Manage ContactsDistribution ListsEmail SignatureCalendar Features

Use the Mail, Calendar, Contacts, and Tasks bars to navigate through Outlook 2007. You can shrink this bar down to just icons if you prefer.

Also, notice the To-Do Bar. View-Todo Bar to open and close

Click File, New, and Folder to create a new folder, or right click on the inbox. Type in a name for your folder.

The new folder will appear as a sub-folder under your Inbox.

To save an email in your new folder, click and drag the email to the folder.

The email will now appear in your new folder when you click on it.

1. Open the folder that contains the message. 2. Right-click the message you want to base a rule (rule: One or more automatic actions taken on e-mail messages and meeting requests that meet certain conditions, along with any exceptions to those conditions. Rules are also referred to as filters.) on. 3. Click Create Rule. 4. In the Create Rule dialog box, select the conditions and actions you want to apply. 5. To add more conditions, actions, or exceptions to the rule, click Advanced Options, and then follow the rest of the instructions in the Rules Wizard.

1. Open an email, right click on the senders

name.

Here are three ways to add contacts to your contact list

Click on “Add to Outlook Contacts”

3. Drag and drop method.

Choose a person from your email list and drag them to your contact bar.

A distribution list contains a group of Contacts with its own name. You might create lists called "Board," "Team", and "Department."

With contacts bar highlighted, click new, then click distribution list.

Enter a name for the list.

Add members to the list by searching for them.

1. From the main Outlook window, on the Tools menu, click Options, and then click the Mail Format tab. 2. In the Compose in this message format list, click HTML. 3. Click Stationery Picker, and then click New. 4. In the Enter a name for your new stationery box, enter a name. 5. Under Choose how to create your stationery, select the option you want.

To select a file to base your stationery on, type the path and file name in the Use this file as a template box, or click Browse to select from a list. 6. Click Next. 7. Select the options you want to use.