coscda conference 2012 washington, dc karen deblasio, hud march 13, 2012 homeless management...
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COSCDA Conference 2012
Washington, DC
Karen DeBlasio, HUD
March 13, 2012
Homeless Management Information Systems (HMIS)
OVERVIEW
• HMIS and HEARTH• What is HMIS?• Benefits of HMIS• HMIS Requirements under HEARTH• Data Collection Requirements• HMIS Data Quality
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HMIS and HEARTH
• December 9, 2011- Homeless Management Information Systems (HMIS) Requirements Proposed Rule published
• February 7, 2012- Public comment period closed
• Spring 2012- HMIS Data Standards Notice published
• Summer 2012- HMIS Governance, Security, Technical, and Data Quality Notices published
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What is HMIS?
• A Homeless Management Information System (HMIS) is a locally administered, electronic data collection system that stores longitudinal person-level information about persons who access the homeless service system.
• Every Continuum of Care (CoC) is required to
implement a HMIS to comply with HUD’s data
collection, management and reporting
standards.
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Benefits of HMIS
• Homeless Persons
– Streamlined referrals
– Coordinated intake and assessment
– Coordinated case management• Case Manager
– Case Planning
– Managing client progress
– Assistance with eligibility determination
– Simplified reporting5
Benefits of HMIS (cont’d)
• Programmatic
– Tracking client outcomes
– Coordination of services (internal/external)
– Simplified reporting for funders, boards, and
stakeholders
– Information for informing program design• Systemic
– Identification of service gaps, extent of
homelessness
– Measuring HEARTH performance measures
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Requirements
• The HEARTH Act makes HMIS participation a statutory requirement for Emergency Solutions Grants and CoC recipients and sub recipients.
• Emergency Shelter Grant recipients and
sub recipients are not currently required to
participate in HMIS, but may start
participating now to prepare for future
required HMIS participation. 7
Requirements (cont’d)
• HMIS must be able to produce an unduplicated counts of persons experiencing homelessness in CoC
• VAWA victim services providers are not permitted to use HMIS; they must use a comparable database
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Requirements (cont’d)
• CoC must identify HMIS Lead
• HMIS lead must develop policies and procedures around data quality, data standards, technical issues, and security and confidentiality
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Duties of HMIS Lead- Under HEARTH
• Developing written policies and procedures- including security & data quality plans
• Executing agreements with all contributing homeless organizations
• Serving as applicant to HUD for any HMIS grants that will cover the CoC geo area
• Monitor all contributing homeless organizations for compliance 10
HMIS Data Standards
• Data standards establish uniform definitions for the types of information to be collected and protocols for when data are collected and from whom.
• The March 2010 Revised Data Standards can be downloaded from the HUDHRE
• Draft 2012 Data Standards will be out this spring for public comment
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HMIS Data Standards- Universal Data Elements
• Name• Social Security Number• Date of Birth• Race• Ethnicity• Gender• Veteran Status• Disabling Condition
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Universal Data Elements (cont’d)
• Residence prior to provider program entry• Housing Status• Provider Program Entry Date• Provider Program Exit Date• Destination• Personal Identification Number• Household Identification Number
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HMIS Data Standards- Program Specific Data Elements
• Examples:– Zip code of last permanent address– Income– Employment Status– Disability
• Other program-specific data elements developed in collaboration with Federal partners
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HMIS Data Quality
• The following four data collection and data entry standards will ensure higher data quality:
1. Timeliness and Frequency of Data Entry
2. Data Completeness
3. Data Accuracy
4. Data Consistency
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For more Information…
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