copyright 2002, paradigm publishing inc. chapter 1 backnextend 1-1 links to objectives worksheet...
Post on 03-Jan-2016
252 Views
Preview:
TRANSCRIPT
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-1
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
BENCHMARK SERIES
Preparing an
Excel Worksheet
Core Level Unit 1Excel 2002
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-2
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Performance Objectives
• Identify the various elements of an Excel worksheet
• Create, save, and print a worksheet
• Enter data in a worksheet• Edit data in a worksheet• Use the Help feature
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-3
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Opening Microsoft Excel
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-4
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Elements of a Worksheet
Title BarMenu BarStandard
ToolbarFormatting
ToolbarName Box
Formula Bar
Status Bar
Vertical Scroll Bar
Horizontal Scroll BarSheet Tabs
New Workbook Task Pane
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-5
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Arranging ToolbarsToolbars can be displayed in two lines…Toolbars can be displayed in two lines…
……or in one lineor in one line
hidden icons can be accessedusing the drop-down arrow
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-6
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Arranging Toolbars
turn the display of toolbarson/off by right-clickinganywhere on a toolbarand selecting toolbar- or View, Toolbars
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-7
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Elements of a Worksheet Area
a document is referred to as a a document is referred to as a workbookworkbook
individual sheets
the area containing the gridlinesthe area containing the gridlinesis called the is called the worksheet areaworksheet area
Name Boxdisplays cell reference (address) for active cell
Formula Bar
Column Header(lettered)
Row Header(numbered)
Select All ButtonActive Cell
Fill Handle
Cell Pointer Gridlines
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-8
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Moving the Insertion Point
TAB
takes insertion point to next cell
cell reference in Name Box changes
Shift +Tab
takes insertion point to previous cell
other keyboard commands…other keyboard commands…
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-9
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Moving the Insertion PointEnter down to the next cell
Shift + Enter up to the next cell
Home cell at beginning of row
Arrow Keys next cell in direction of arrow
Ctrl + End last cell in worksheet
Ctrl + Home first cell in worksheet
Page Down cell in next window (16-24 rows)
Page Up cell in previous window
Alt + Page Down cell in window to right (8-11 columns)
Alt + Page Up cell in window to left
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-10
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Moving the Insertion Point
Edit, Go To Edit, Go To (Ctrl + G)(Ctrl + G)
key cell reference
click to moveinsertion point
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-11
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Moving the Insertion Point
with the mousewith the mouse
position cell pointer on the desiredcell and click left mouse button
use scroll barsuse scroll barsdoes NOT move insertion point
- click to change active cell
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-12
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Entering Data in a Cell
key textkey text
notice notice ReadyReady changes changesto to Enter Enter as soon as youas soon as youbegin entering textbegin entering text
text being entered alsotext being entered alsoappears in Formula barappears in Formula bar
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-13
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Entering Data in a Cell
long text entrieslong text entriesoverlap the nextoverlap the nextcell to the rightcell to the rightdoes not becomepart of next cell
long number entrieslong number entriesmay appear asmay appear asnumber signsnumber signs
notice full numberstill appears inFormula bar
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-14
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Saving a Workbook
SaveSave
FileFile Ctrl + SCtrl + S
Save AsSave As
ororSave button on Standard toolbarSave button on Standard toolbar
key workbook name
press Enter or click Save
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-15
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Naming a File
• Up to 255 characters including drive letter, any folder names, and can include spaces
• Symbols that cannot be used:forward slash (/) question mark (?)
backslash (\) quotation mark (“)
greater than sign (>) colon (:)
less than sign (<) semicolon (;)
asterisk (*) pipe symbol (|)
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-16
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Opening a WorkbookOpen button on Standard toolbarOpen button on Standard toolbar
ororOpenOpenFileFile
Ctrl + OCtrl + O
double-click name
or click name once to selectand click Open
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-17
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Printing a Workbook
Print button on Standard toolbarPrint button on Standard toolbar
oror
Ctrl + PCtrl + PPrintPrint
FileFile
click OK
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-18
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Closing a Workbook
ororCloseCloseFileFile
click Close button
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-19
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Exiting Excel
ExitExitFileFile
click Close buttondouble-click Excel icon
oror
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-20
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Expanding Drop-Down Menus
only most popularonly most popularoptions displayoptions display
adaptive menu showsfirst-rank options
click down-pointingclick down-pointingarrows to displayarrows to display
second-rank optionssecond-rank optionsalso expands if you click
an option and pause
if you choose a second-rank option, it isif you choose a second-rank option, it ispromoted and becomes a first-rank optionpromoted and becomes a first-rank option
the next time the drop-down menu is displayedthe next time the drop-down menu is displayed
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-21
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Expanding Drop-Down Menus
to display all menu options…to display all menu options…
Tools, Customize
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-22
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Changing the Default Folder
for current session…for current session…
File, Open
click triangle to displaydrop-down list
select drive and/orfolder
click Cancel
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-23
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Changing the Default Folder
permanently…permanently…
Tools, Options
key desiredlocation
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-24
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Editing Data
click cell to make it activeclick cell to make it activeanything keyed will take the placeof existing data in an active cell
double-click cell to editdouble-click cell to editnotice Status bar
Backspace keyBackspace keydeletes character left of
the insertion point
Delete keyDelete keydeletes character rightof the insertion point
moving insertion pointmoving insertion pointarrow keys, mouse,Home key, End key
can use same keys to makecan use same keys to makechanges in Formula barchanges in Formula bar
when editing is completewhen editing is completechange out of Edit modechange out of Edit modemake another cell active,Enter, Tab, Shift + Tab orEnter on the Formula bar
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-25
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Using Automatic Entering Features
AutoCompleteAutoCompleteautomatically insertsautomatically inserts
data that begins the samedata that begins the sameas a previous cellas a previous cell
press Enter to acceptor continue typing
AutoCorrectAutoCorrectautomatically corrects manyautomatically corrects many
common typing errorscommon typing errorse.g. teh changes to the
view, add, or deleteview, add, or deletereplacements withreplacements with
Tools, AutoCorrect Options
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-26
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Using Automatic Entering Features
AutoFillAutoFillquickly fills a range of cellsquickly fills a range of cells
with the same datawith the same dataor with a seriesor with a series
drag fill handle to consecutive cells
can also be used forcan also be used forsequencessequences
select both cells(start and increment)
hold down Ctrl while dragging the fill handlehold down Ctrl while dragging the fill handleif you do not want a series to incrementif you do not want a series to increment
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-27
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Working with the Task Pane
click to open a blank workbookclick to open a blank workbookwill close Task Pane
click Close button to close task paneoror
View, Task Pane to close task pane
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-28
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Working with the Task Pane
drop-downtriangle
reveals othertask panes
use Back and/or Forward buttonsto maneuver within task panes
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-29
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Working with the Task Pane
undock Task Paneundock Task Panepoint and drag title bar
dock Task Panedock Task Panedouble-click title bar
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-30
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Selecting Cells
using the mouseusing the mouse
columncolumnpoint to header and click
rowrowpoint to header and click
adjacent cellsadjacent cellsdrag with mouse
nonadjacent cellsnonadjacent cellsCtrl + click header(s) or cell(s)
all cellsall cellsclick Select All button
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-31
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Selecting Cells
using the keyboardusing the keyboard
cells in direction of arrow Shift + arrow key
beginning of row Shift + Home
beginning of worksheet Shift + Ctrl + Home
last cell containing data Shift + Ctrl + End
entire column Ctrl + spacebar
entire row Shift + spacebar
entire worksheet Ctrl + A orCtrl + Shift + spacebar
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-32
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Selecting Cells
data within cellsdata within cells
double-click to edit cell contents
drag with mouse or useShift + arrow key
can also press F8 toturn on Extend mode
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-33
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Formatting with AutoFormat
to apply a variety of predesignedto apply a variety of predesignedformats to cells in a worksheetformats to cells in a worksheet
select cells (not Select All)
Format, AutoFormat
select format
click OK
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-34
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Using Help
type your question
select the desired topic
information about the topicis displayed in Help window
select a link for moreinformation
close
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-35
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Using Help
Help WindowHelp Window can also be displayedby clicking:
Microsoft ExcelMicrosoft ExcelHelp ButtonHelp Button
on Standard toolbar
Help, Microsoft Excel HelpHelp, Microsoft Excel Helpfrom menu
Microsoft Excel HelpMicrosoft Excel Help hyperlink hyperlinkin New Workbook Task Pane
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-36
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Using Help
Help Window Toolbar ButtonsHelp Window Toolbar Buttons
Auto TileShow
BackForward
PrintOptions
window expands
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-37
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Using Help
Meet the Office AssistantMeet the Office Assistant
To turn off display:To turn off display:Help, Hide the Office Assistant
To permanently turn off:To permanently turn off:click Options button and remove check mark
from Use the Office Assistant
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-38
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
How do you display the Save As dialog box?
Commands Review
FileFile
Save AsSave As
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-39
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
How do you display the Open dialog box?
Commands Review
Open button on Standard toolbarOpen button on Standard toolbar
ororOpenOpen
FileFile
Ctrl + OCtrl + O
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-40
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
How do you display the Print dialog box?
Commands Review
oror
Ctrl + PCtrl + PPrintPrintFileFile
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-41
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
How do you close a worksheet?
Commands Review
ororCloseCloseFileFile
click Close button
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-42
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
How do you display the AutoFormat dialog box?
Commands Review
Format, AutoFormat
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-43
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
How do you display the Help window?
Commands Review
Microsoft ExcelMicrosoft ExcelHelp ButtonHelp Button
on Standard toolbar
Help, Microsoft Excel HelpHelp, Microsoft Excel Helpfrom menu
Microsoft Excel HelpMicrosoft Excel Help hyperlink hyperlinkin New Workbook Task Pane
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-44
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
How do you display the Office Assistant?
Commands Review
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-45
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
How do you display the Office Assistant dialog box?
Commands Review
click the Options button
Copyright 2002, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-46
LINKS TO
OBJECTIVES• Worksheet Elem
ents• Worksheet Area
Elements• Enter Data• Save• Print• Edit Data• Using Help• Commands Revi
ew
Coming Next
Formatting anExcel Worksheet
top related