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Collaborating with Office 365

OneDrive for Business

Office 365 Groups

Agenda

• Office 365 Project Status

• OneDrive for Business overview

• OneDrive for Business sharing

• Hands-On Demo

• Break

• Office 365 Groups overview

• Hands on Demo

Office 365 Landscape

What is OneDrive for Business?

• Cloud-based storage

• Replaces Novell

• Space for your files – Think “Me”

• Your files by default, but you can share with others

• Work anywhere, anytime

OneDrive Replaces

Benefits:

• File sync and share using UWindsor usernames and groups

• 1 TB (or more) of space

• Edit files right in the Web browser

• Available anytime, anywhere and on many devices (including smart

phones)

OneDrive for Business

• Sync client installed on PC or Mac will keep files in your OneDrive folder synced with the cloud

• Access your files from anywhere from portal.office.com

• Install the OneDrive app on your mobile device to have all your files on the go

One place for all your files…

Office 365 Sharing

• Windows Explorer / Finder

• Web

• Office 2016 applications

• Outlook 2016

PC Sync Client

Mac Sync Client

Sharing with PC Client

Sharing with Mac Client

Sharing from Client

Sharing Message

Office 365 Online

OneDrive on the Web

OneDrive on the Web

OneDrive on the Web

Shared with me / by me

OneDrive Discover

OneDrive Search

OneDrive Search

Microsoft Office Online / 2016

• Always work with the most recent version of your Microsoft Office files

• Share files with others, to view or edit

• Using Office Online or MS Office 2016, collaborate in real time with those you have shared the file with

• No need to e-mail copies and versions back and forth!

Office 2016 Sharing

Collaborate in Real Time

Office 365 Versioning

• OneDrive keeps up to 500 versions of a file

• When you open a file for editing, OneDrive creates a version in the background

• Can view, compare, restore, delete previous versions

• Useful for seeing what changes have been made by other editors

Office 365 Versioning

Office 2016 Versioning

OneDrive Outlook 2016 Integration

• Outlook 2016 for Windows intelligently shows all your recent files, on the computer or in OneDrive

• Recent OneDrive files follow you, regardless of device

• Outlook 2016 for Windows also has the ability to save your e-mail attachments to your OneDrive, or a Group OneDrive

OneDrive Outlook 2016 Integration

Outlook Send As

OneDrive Outlook 2016 Integration

OneDrive Outlook 2016 Integration

Mobile Client

Questions?

Hands-On Demo

Break

Office 365 Groups

• A container with familiar tools – E-mail, calendar, OneDrive for Business, OneNote

• Any member of the group can access any of the tools

• Useful for team, project, department collaboration

• Space for the group’s files – Think “We”

Office 365 Groups

• Available through:

– Web

– Outlook 2016

– Mobile (Android and iOS)

Office 365 Groups

• Ideal replacement for a Lotus Notes TeamRoom, Document Library

• Much of the same functionality (mail, calendar)

• Added One Drive file storage functionality

= Replacement for shared Novell Drives

• One Drive space quota different from individual - max. 25TB!

Office 365 Groups

• Group Owner – Can add/remove members, can promote member to owner

• Member – Access Group contents

• Guest – Member from outside the University

• Membership changes can be made in Outlook 2016 or in the Group on the web

Office 365 Groups

• Groups you have access to listed in your mailbox on left hand side

Office 365 Groups

Office 365 Groups

Office 365 Groups - Calendar

• Can use used to note important dates/milestones for the group

• Can send invitations out from the group to group members

• Does not tie meeting invite to an individual

• Member can add entries to their own calendar, or overlay group calendar

Office 365 Groups - Calendar

Office 365 Groups - Files

• Similar to your personal One Drive, but based on a SharePoint document library

• Provides enhanced functionality – e.g. add additional columns for data classification

• Alerts – receive a notification when files are added/changed

Office 365 Group Files Sync

Files = Recent Files

Files – Browse Library

Office 365 Groups - Files

Office 365 Groups - Files

Office 365 Groups - Views

Microsoft Planner

• Microsoft Planner – web based task management tool for teams/projects

• Assign tasks to members, set due dates

• Receive updates

• Track process using dashboards

Microsoft Planner

Requesting Office 365 Groups

• www.uwindsor.ca/itshelp

Want to Learn More?

• University has subscription to Lynda.com

• Free for faculty, staff and students – 1000s of courses, not just IT related!

• www.uwindsor.ca/lynda

• Then login with your UWinID and password

Questions?

Hands-On Demo