closing books procedure for fin module. closing books procedure of ap module correct adjust or input...

Closing Books Procedure for FIN Module

Closing Books Procedure of AP Module

Correct Adjust or input transactions

Y

N

Print Unmapped Stock-in and Return Deduction Detailaapr140

Unconfirmed and Un-deducted Note Listaoou702

CorrectAdjust original transaction

or voucherY

N

Print AP Account Detailaapr150

Update Sub-System Statisticsaglp130

Year-End

Print Account Period Reportaglr200

Print Account Categoryaglr201

Y

Query Periodic Account Balanceaglq101

Print Subsidiary Ledgeraglr906

N

Sub- AP vs. GL

Closing Programaapp500

End of Year Carry-Forward of Sub-System Statistics

aglp131

Note: 1.If Opening Balance NO Post to GL , only check by “aglq 101”.2. Closing Books monthly or annually, sub-entry sheet post to GL, can check by “aglq101” and “aglr906”.

Print Unmapped Stock-in and Return Deduction Detail

aapr140

Unconfirmed and Un-deducted Note Listaoou702

Print AP Account Detailaapr150

Update Sub-System Statisticsaglp130

Notes:If at the end of year, can continue to run axr240 (link to aglp131), click “Yes”.

Print Account Period Reportaglr200

Print Subsidiary Ledgeraglr906

Closing Programaapp500

Closing Books Procedure of AR Module

Correct Input transactions

Unconfirmed and Un-deducted Note Listaoou702

Y

N

AR Account Detail Reportaxrr151

CorrectAdjust original transaction or voucher

Y

N

Un-invoiced Shipping Detailaxmr630

Un-enter A/R Delivery Detailaxmr660

Update Sub-system Statisticsaglp130

Year-EndY

N

Print Account Period Reportaglr200

Print Account Categoryaglr201

Query Periodic Account Balanceaglq101

Print Subsidiary Ledgeraglr906

Sub- AR vs. GL

Lock ARaxrp401

End of Year Carry-Forward of Sub-System Statistics

aglp131

Un-enter A/R Delivery Detailaxmr660

Unconfirmed and Un-deducted Note List

aoou702

AR Account Detail Reportaxrr151

Lock ARaxrp401

Closing Books Procedure of Notes Payable

CorrectInput or Adjust Notes Payable

Un-confirmed and Un-deducted Note Listaoou702

Y

N

CorrectAdjust original transaction

or voucherY

N

Modify Payment Documentsaapp330

Query Periodic Account Balanceaglq101

Query Periodic Account BalancePrint Subsidiary Ledgeraglr906

Lock Note Accountsanmp600

Sub- NP vs. GL

Print Notes Payable Monthly Balance Detailanmr108

Un-confirmed and Un-deducted Note List

aoou702

Print Notes Payable Monthly Balance Detailanmr108

Lock Note Accountsanmp600

Closing Books Procedure of Notes Receivable

Un-confirmed and Un-deducted Note Listaoou702

Correct

Adjust original transaction or voucher

Y

N

Lock Note Accountsanmp600

Sub- NR vs. GL

Query Periodic Account Balanceaglq101

Query Periodic Account BalancePrint Subsidiary Ledgeraglr906

Notes Receivable Monthly Balanceanmr208

Notes Receivable Monthly Balanceanmr208

Closing Books Procedure of Bank Accounts

Un-confirmed and Un-deducted Note Listaoou702

Bank Account Balance Reportanmr322

Bank Transaction Detailanmr320

CorrectAdjust original transaction

or voucher

Y

N

Bank Reconciliation anmt300

Correct

Y

N

Check with GL

Update Deposit Statisticsanmp320

Lock Bank Accountsanmp340

Print Bank Reconciliation Reportanmr341

Query Periodic Account Balanceaglq101

Query Periodic Account BalancePrint Subsidiary Ledger

aglr906

Delete Bank Date to be blank

Bank Reconciliation anmt300

Bank Account Balance Reportanmr322

Update Deposit Statisticsanmp320

Print Bank Reconciliation Reportanmr341

Closing Books Procedure of Fixed Assets

Un-confirmed and Un-deducted Note List aoou702

Re-Amortized

Re-Amortize Assets after Depreciated

afai102

N

Y

Auto Amortize Depreciationafap300

Fixed Assetsafai100

Fixed Asset Depreciation Expense Detailafar300

Generate an Entry Sheet for Depreciationafap120

Depreciation Entries – Fixed Assetsafai104

Generate an Entry Sheet for Depreciationafap120

End of Year Carry-Forwardaapp305

Y

N

Post Asset Vouchers to GLafap302

Year-End

Lock Fixed Asset dataafap010

Fixed Asset Property List (afar201)check with

Query Periodic Account Balance

(aglq101)

Un-confirmed and Un-deducted Note List aoou702

Fixed Assetsafai100

Check amount is correct or not

Auto Amortize Depreciationafap300

Fixed Asset Depreciation Expense Detail

afar300

Generate an Entry Sheet for Depreciationafap120

Depreciation Entries – Fixed Assetsafai104

Would list depreciation entry generated afap120

Voucher Process

Start

Copy Freq. Used& Apportion Voucher---aglp710

Batch Post Voucher Un-posted ---aglp102

Print Checking List before Posting---aglr901

Print Checking List of after Posting--- aglr900

A End

A

Print Trail Balance---aglr105

Re-Numbering Voucher General No.--- aglp105

End of Period Carry forwardaglp201

GL Account Closingaglp301

Print related Reports

Closing Books

Print Checking List before PostingVoucher:(1). Unbalance between Credit amount and debit amount in header (2). no detail line(3). unbalance between header amount and detail line amounts(4). Header Debit amount or Credit amount is 0(5). Detail line Debit amount or Credit amount is 0(C). Not print out yet(D). Serial no is blank(E). Void voucher(G). Wrong serial no (must be numeric) (H). Voucher no. sequence checking (user option)Detail Line:(6). Void account code (7). Account code is inexistent(8). No transaction code if the account code is (9). No Budget no if the account code is budget sensitive.(10).no currency code in detail line(A). Account property is not “account”(B). The account code is control account(F). Dept. code is blank if the account code is Dept. sensitive

Print Checking List of after Posting

(1). Check monthly balance between Control Account and its’ detail account (2). Check daily balance between Control Account and its’ detail account (3). Check monthly balance and voucher summary(4). Check daily balance and voucher summary(5). Check Ledger and Voucher

Report TypeTrial BalanceBalance SheetIncome StatementJournalLedgerFinancial Analysis CategoryIncome 、 Expense Analysis

Data optionBy Report StructureCompare with BudgetCompare with other periods

Print Content optionCurrency 、 Account English NamePrint Decimal DigitsPrint levels

Update Sub-system Statistics

Opening Balance by Periodagli130

Update Sub-system Statisticsaglp130

End of Year Carry-Forward of Sub-System Statistics

aglp131

Query Statistics by Periodaglq130

Run aglp130 as closing

Book monthly, and run once ever

year, it is enough.

Print Account Period Reportaglr200

Print Account Categoryaglr201

Update Sub-system Statisticsaglp130

End of Year Carry-Forward of Sub-System Statistics

aglp131

Print Account Period Reportaglr200