chief judges training 2015-2016

Speech Contest Chief Judges Training

Sharon Tu, ACS-ALSDistrict 83 Chief

Judge&

Brian Lin, DTM PDG

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Chief Judge Duties Coordinate with Contest Chair for contest

activities and personnel Prepare contest material Select contest officials and administrators Brief contest officials and administrators Oversee contest judging and ballot

counting Present contest results

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Contest Roles Contest Chair / Contest Master(s) Contestants Chief Judge Judges (At least 5 at Club / Area, at least 7 at

division, as many as you can if possible) Tie-Breaking Judge Timers (X2) Ballot Counters (X3) Sergeant-At-Arms (at least 3, depending on the

venue) Audience 3

Abbreviated Timeline

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Activity Weeks to Contest

Confirm contests venue / time 8-12Recruit & select judges 4-6Select ballot counters, timers, SAAs 2-4Study contest rules and planning documents 4Confirm contestants and judges eligibilities 1-2Send reminders to contest officials & confirm participation 1

Plan contest officials briefing & prepare forms & certificate 1Select tie breaking judge, conduct contest briefing At the contestOversee judging, timers, ballot counting, and present result At the contestReport results to the next level officials, dispose paperwork After contestSend Thank You notes to contest officials After contest

Judges Eligibility Be a member in good standing Area, Division, District level contests

Be a member in good standing for minimum of 6 months Completed a minimum of 6 speech projects in

Competent Communication All judges shall remain anonymous, when practical Judges are not eligible to compete in this contest cycle for

this type of contest. Judges are not from contestants' clubs or all contestants'

clubs are equally represented Preferred Judge List

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Contest Rule Book Versions

This is Year 2015, we use 2015 Rule Book Changes from 2014 were marked with ‘Spade’.

Contestants may not use digital or other devices during the contest to gain an unfair advantage

.., a charter member of a club chartered less than one year before the club contest is permitted to compete without having completed this requirement (6 speeches), the club must have been officially chartered before the area contest

Rule Book 2014 has significant amount of changes from 2013. Burn your old rule books and never use them again

Homework: Find those changes (from 2013 to 2014)6

Contestant Eligibility

1)Be a member in good standing from club in good standing

2)Completed a minimum of 6 speech projects in Competent Communication before the contest (International Speech Contest only)

3)Contestant(s) from newly chartered clubs are exempt from Rule #2 (explained page 6 )

4)District & international officials & candidate are ineligible to compete (see Rulebook 2015 for the complete list)

5)Check contestant eligibility-standing with Toastmasters International mailto:speechcontests@toastmasters.org

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Contest Packages / Forms Download from TI for free

https://www.toastmasters.org/Shop/Contests/Speech-Contest-Kits Package Contents for Judging

Judge's Ballot (Each contest has its own ballot)Judge's Certification of Eligibility and Code of EthicsSpeaker's Certification of Eligibility and Originality Tie-Breaking Judge BallotBallot Counter's Tally SheetTime SheetWinner Notification SheetCertificates

Note: Red Font indicates multiple copies needed.8

Before Contest Check-in contest officials. Find

replacement(s) or substitute(s) if necessary Brief contest officials – Judges / timers /

counters / SAAs Collect and check eligibility forms (from

judges and contestants)Detailed briefing list

http://www.tmdistrictone.org/ContestDocs/JudgesBriefing.pdfhttp://www.toastmasters83.org/-speech-contests/contest-aids.html

http://www.d25toastmasters.org/resources/contest/ChiefJudgesBriefing.pdf

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During the Contest Collect the time record sheet Collect tiebreaking judge’s ballot. Resolve any protests. Oversee the counting of ballots. Provide a list showing placement of all

contestants to the contest chair. Notify contestants of any disqualifications Remind contest chair to announce

disqualification(s) without naming before announcing winners 10

After the Contest Send Notification of Winner, Eligibility Sheets,

and Profiles to the next level Destroy all ballots, time record sheets and

counter tally sheets Send Thank-You notes / emails to contest

officials

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Protests

Limited to Judges and Contestants only, prior to announcement of results

Bases of Protest– Eligibility– Originality– Timing Errors (contestants only)

All decisions of the voting judges and qualifying judges are final (once results announced, that's it)

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Speech Originality All speakers must certify originality using the

Speaker’s Certification of Eligibility and Originality form (item 1183) International, Humorous and Tall Tales

25% or less may be devoted to quoting, paraphrasing, or referencing another person’s content. Any quoted, paraphrased, or referenced material must be so identified during the speech presentation.

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Handling of Originality Protest

Call all voting judges to a private room and explain the situation

Contestant in question is given an opportunity to respond to the accusation

Contestant will be disqualified if majority of the voting judges voted 'Yes' to disqualification

Notify the contestant, in private, the judges decision

Notify contest chair there is an originality disqualification but not name the contestant14

Ballot Counting & Tie Breaking

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Ballot Counting & Tie Breaking

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1st Place – Snow2nd Place – Cinda3rd Place – Mickey

(We only announce the first three places if there are 5 contestants or more. Announce 1st / 2nd places if 4 or fewer.)

4th Place – Ariel5th Place – Pluto6th Place - Donald

Did you get the order right? If not, go to Rule Book Page 12 (d)

The tied contestant who received the highest ranking on the tiebreaking judge’s ballot will gain the contested place, and any other tied contestants will be ranked in order behind that contestant.

Rulebook, Page 12 (d)

General DiscussionQ & A

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Case Study1.A contestant protests the results after the

contest2.A contestant protests the Table Topics

question3.Contest Chair announced the results

incorrectly4.Incomplete Judge's ballot5.Disruptions, equipment failure, & noises6.Not enough judges or counters7.A contestant did not pay dues8.Extra ballot from audience

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Thank You!

Acknowledgements of host and helpers

Please leave your forms with me or on the table

Your name will be added to the list of preferred Judges

Good luck!Have fun!

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