cbi northern ireland - public procurement conference - roy bell

Presentation to CBI Conference

Development of eCommerce Systems

Roy Bell

Divisional Director

Central Procurement Directorate

Presentation OverviewPresentation Overview

• Brief History of eCommerce in the NICS• Change drivers (Suppliers/Buyers/Policy)

• Overview of e-Sourcing NI• Overview of AccountNI• Future development

Brief History eCommerce systems in the NICSBrief History eCommerce systems in the NICS

From mid- 90s

• e-Tendering – ProCon• e-Catalogues – EROS

From early 2000s

• AccountNI (06)• eSourcingNI (08)

• One stop shop• Trade on-line 24/7• Provide company details once only• Upload/download documents until complete• Ensure security access• Tender opportunities as open & transparent as

possible• Minimise cost/time bidding

Change Drivers - Change Drivers - Local SuppliersLocal Suppliers

Change Drivers - Change Drivers - Local BuyersLocal Buyers• Robust & secure tool to manage whole contract life cycle• Open, transparent & auditable process• Reduce time & cost of tendering process• Increase opportunities to SMEs/SEEs• Innovative approaches to low value requirement• Reduce cost of advertising• Simplify & speed up tender evaluations• Standardise processes & procedures across the whole of

Central Government• Increase opportunities for collaborative contracts

Change Drivers - Change Drivers - PolicyPolicy

• 2002 - Review of Public Procurement • “…important that SME’s get full support and are willing to bid for

future contracts”

• 2004/5 – Roll out 100% Broadband

• 2008 - Glover Report

• 2012 – UK Digital Platform

Web – based portal that provides both local suppliers and buyers with a common sourcing tool to manage all parts of central government procurement process from the inception to the completion of a public contract

e-Sourcing NI – What is it?e-Sourcing NI – What is it?

Selection of BravoSolution CustomersSelection of BravoSolution Customers

• Supplier Registration• e-Tendering• e-Evaluation• e-Vendor Management

e-Sourcing NI – e-Sourcing NI – Key componentsKey components

e-Sourcing Process Mape-Sourcing Process MapAppendix 1 – e-Sourcing

Technical Spec Supplier Evaluation Winning supplier And Other Doc’s Replies Report proposal Suppliers OGCbs – e-Sourcing Managed Service

Collaboratively develop tender documents

e-Collaboration

Conduct Complex Evaluation

e-Evaluation

Finalise Manage Monitor contract contract performance

e-Contract Management

Typical Public Sector Sourcing Process Advertise Negotiate/ Opportunity/ PQQ ITT Evaluation Auction EOI

e-Tendering

Express Interest

Respond To PQQ

Respond To ITT

Respond In e-Auction

Bu

y S

ide

S

upp

ly S

ide

e-Sourcing Process Mape-Sourcing Process MapAppendix 1 – e-Sourcing

Technical Spec Supplier Evaluation Winning supplier And Other Doc’s Replies Report proposal Suppliers OGCbs – e-Sourcing Managed Service

Collaboratively develop tender documents

e-Collaboration

Conduct Complex Evaluation

e-Evaluation

Finalise Manage Monitor contract contract performance

e-Contract Management

Typical Public Sector Sourcing Process Advertise Negotiate/ Opportunity/ PQQ ITT Evaluation Auction EOI

e-Tendering

Express Interest

Respond To PQQ

Respond To ITT

Respond In e-Auction

Bu

y S

ide

Su

pp

ly S

ide

Supply Side

e-Sourcing Process Mape-Sourcing Process Map Appendix 1 – e-Sourcing Technical Spec Supplier Evaluation Winning supplier And Other Doc’s Replies Report proposal Suppliers OGCbs – e-Sourcing Managed Service

Collaboratively develop tender documents

e-Collaboration

Conduct Complex Evaluation

e-Evaluation

Finalise Manage Monitor contract contract performance

e-Contract Management

Typical Public Sector Sourcing Process Advertise Negotiate/ Opportunity/ PQQ ITT Evaluation Auction EOI

e-Tendering

Express Interest

Respond To PQQ

Respond To ITT

Respond In e-Auction

Bu

y S

ide

Su

pp

ly S

ide

Buy Side

eSourcingNI – Supplier/Vendor Registration

Free secure on-line registration

• Suppliers responsible for maintenance and updating

• Pre-qualification data held within the registration

• Provides data on local market capacity/capabilities

• Provides accurate management information

• Can be used for low value quotations

All suppliers should register and ensure information is kept up to date

eSourcingNI – eTender

From inception to contract award

• Projects advertised on-line

• Documents can be down & up loaded 24/7

• Phone help line during normal working hours

• Secure and auditable link for buyer clarifications

• Detailed tracking all pre-contract activities

eSourcingNI – eContract Management

From contract award to conclusion

• Full audit and tracking

• Suppliers performance management

• Contract variations/change controls

• Check point meetings

• Contract terminations/exit arrangements

• Post contract reviews

eSourcingNI – eCollaborationPublic Procurement Policy

Develop when & where appropriate collaborative arrangements across all NI -CoPEs

eSourcingNI

• Standardise procedures & process• Identify natural areas for lead/Catagory buyers• Co-ordination on future collaboration• Promote benchmarking & sharing best practice• Up to date data on local supply base

• 459 - Competitions initiated • 3790 - Suppliers registered• 9442 - ITTs downloaded/issued• 1752 - Responses• >100 - calls per month to helpdesk• Call tracking capability

eSourcingNI – Stats to 31/1/2009eSourcingNI – Stats to 31/1/2009

Development of eCommerce

AccountNI – What is it?

• Common accounting system for NICS• Rolled out across the NICS• Integrated Procurement to Pay (P2P)• Contracted supplies held on catalogues• Electronic interfacing between AccountNI – e-

SourcingNI

• eSourcing roll-out across all CoPEs (early 2010)• Development of e-Contract Management tools• Updating of supplier registration; supplier coding• Innovative solutions to low value procurement• Address local SMEs/SEEs• Providing links to other nonNI eSourcing hubs

Future DevelopmentFuture Development

Any Questions ?Any Questions ?