capturing results and analysis. the key question for analysis is – what do you want to get out of...

Capturing results and analysis

The key question for analysis is – what do you want to get out of the workshop?Ketso is a tool to capture ideas – it doesn’t do your

analysis for you. • It does, however, help participants to structure and interact

with the data, so capturing the patterns and use of icons are important. (take pictures!)

• We have tools to help you to collate, synthesise and explore the data in different ways, but you need to work out what you are looking for and play with the data

What else doesn’t Ketso do? • Remind you of who was at the workshop – you need to

keep track and take notes• Record everything that is said – again, you may need to

take notes or record sessions to get supplementary data

Top hints

Capturing the results and preparing the kit for re-use

• Ketso washes clean in water!

Top hints

Capturing the results and preparing the kit for re-use

• Ketso washes clean in water!• You can take pictures of a

Ketso, taking a picture of each quadrant as well as an overview of whole felt. You need a decent quality camera (8 mega pixels or more). Taking a picture helps to capture the key patterns and relationships!

•

Top hints

Capturing the results and preparing the kit for re-use

• Ketso washes clean in water!• You can take pictures of a

Ketso, taking a picture of each quadrant as well as an overview of whole felt. You need a decent quality camera (8 mega pixels or more).

• For writing-up the results download from Ketso website an Excel spreadsheet (for both the tree-like Ketsos and the Ketso Grid) or Word document (simple but not much analysis possible)

Top hints

Capturing the results and preparing the kit for re-use

• Ketso washes clean in water!• You can take pictures of a

Ketso, taking a picture of each quadrant as well as an overview of whole felt. You need a decent quality camera (8 mega pixels or more).

• For writing-up the results download an Excel spreadsheet or Word document.

• You may only want to write up the ideas with icons (key points).

Creative Futures - Moston ValeExisting Assets ordered by E.A.S.E.L.

37

9

57

29

15

0

10

20

30

40

50

60

Category of E.A.S.E.L.

Nu

mb

er

of

Ide

as

Economics

Activities

Social Capital

Elements andSettlements

Landscapes

Surprising patterns can emerge

Big Society and the Environment

Number of Ideas by Branch

0 50 100 150 200

Political

Environment

Affects All

Environment (built)

Landscape and Ecology

Blank

Activities

Social

Economics

Barriers

Opportunities

Solutions

Big Society and the Environment

Total Ideas by colour

-

190

241

180

- 50 100 150 200 250 300

Solutions

Barriers

Opportunities

Surprising emergent themesNumber of Ideas by Cross-Cutting Theme

0 10 20 30 40 50 60 70 80 90

Planning system

Assets and ownership

Business

New business models

Volunteering opportunities

Use of natural resources

Creativity and design

Outdoor activities

Bureaucracy

Time

Learning from each other

Accountability and gaps

Perceptions

Democracy

Levels of scale

Motivation

Partnerships and sharing

Capacity building

Support and facilitation

Inequality and power

Sustainability and integration

Finance

Barriers

Opportunities

Solutions

Iterative process – all ideas shown against the research themes EU FP7 SMARTest research

159 ideas – type up finished later

Number of Ideas by Branch

0 10 20 30 40 50 60

Blank

Research andDevelopment

Implementationand Maintenance

Promotion andAcceptance

Strengths

Opportunities

Problems and Challenges

Iterative process – first pass at themes for discussion in EU funded research meeting

42 ideas – just those with ticks by them (done during the workshop)

Iterative process – all ideas shown against the workpackage teams (one team per felt)

Number of Ideas by Team

0 10 20 30 40 50

4

1

2

3

TeamNumber

Strengths

Opportunities

Problems and Challenges

Planning a Ketso Workshop

Top hints

Planning a workshop• Run a practice workshop

• You do need to plan for your workshop!

• Think through what the different coloured leaves will represent (e.g. what questions you will be asking)

• Think how (and if) you will use the branches to provide themes to add some structure the workshop

• There are lots of resources on Ketso website to help you

Basic structure of a Ketso workshop

• A series of questions asked in sequence, using the coloured leaves for different questions (we call these the Ketso Seeds)

• Plus the 'trunk', the core focus, which is written on the centrepiece, and (often) 'branches', which give themes to help structure the workshop.

The most commonly used Ketso Seed

The core Ketso Seeds

• Look forward & Plan• Review & Reflect• Discuss & Share• Learn - Beginnings• Learn - Review

Very slight variation on Look forward Seed – for looking backwards

Useful for asking for feedback (e.g. of project or strategy) as well as general exploration of ideas

Start with what people know – and help them to relate that to what you are teaching

Useful after a training session or a course, focus on content / skills & what to do with them

Which seed?

• Which seed from the hand outs in front of you seem to be the most useful?

• Do you need to adapt them?• There are a few adaptations for specific context

shown on your hand outs as examples.

Basic structure of a Ketso workshop

• A series of questions asked in sequence, using the coloured leaves for different questions

• Plus the 'trunk', the core focus, which is written on the centrepiece, and (often) 'branches', which give themes to help structure the workshop.

Useful after a training session or a course, focus on content / skills & what to do with them

Advantages of pre-prepared branches

• Greater likelihood of covering all of the key themes - the branches can 'stretch' people's thinking

• Easier and quicker for groups to compare the emerging ideas between tables and learn from each other

• Easier to syntheise ideas from several groups (especially important if running a series of workshops)

• It can take less time, as people start to place ideas against themes instead of spending time developing themes

• Providing a degree of structure and a framework can spark more creativity and ideas, as the branches themselves suggest new avenues of thought

Remember to leave the felt folded whilst participants start to develop their ideas

Then ask participants to see where the ideas fit once the felt is unfolded

Advantages of blank branches

• Allows you to explore an idea with no preconceived framework

• More possibility for surprising emergent themes• Participants can feel more ‘ownership’ of the themes (but

these may not be shared amongst the group if there is more than one table)

• Quicker to prepare for a workshop (as you don't need to think of themes or write them up in advance)

However, the process takes longer and the discussion may lack focus. It is more difficult for groups to quickly compare ideas and to synthesise key points.

Developing branches: has it done before?

Developing branches: is there a good report / ideas from a strategy you can use?

Developing branches: is there a widely used framework out there?

And yes, googling is a good place to start!

• No slides for the stages of this workshop• You can do it, but it is nice to have the slides! • And you can download them from the website and

adapt them to your needs

Developing branches: talking to the people you are working with

Developing branches: do a practice workshop with blanks (& always a good idea to test your branches)

Developing branches: refine and develop over time

Where to go for more help – a guide to resources under ‘Make the most of your Ketso’

Which branches?

• Is there a branch set that will work for your workshop?

• Brainstorm branches onto comments cards• If there is time – do a little test, what sorts of ideas

are likely to come up? • Do they fit? • How do the branches structure your thoughts? • Is there anything missing?

A few more hints on branches

• We do tend to find that 6 branches works well • And don’t forget to leave at least one blank

branch! • And don’t forget to leave at least one blank

branch!• There are spare branches on the back, you can

add as you go along• It can be nice to have a floating branch for things

that don’t fit

• You may have to adjust as you go along

Facilitation reminder

• Remember to unfold the branches after people have started with leaves• People develop their ideas before they see structure• Then see how their ideas fit with your structure

• You may have to reassure people that it is OK if their ideas don’t fit • Can they develop some now that do fit?• Do you need a new branch / different branches?

• Compare your experience of the first practice workshop and the mini Ketso facilitation exercises

BASICS of planning a workshop – what do you think this acronym might stand for?

• B• A• S• I• C• S

Workshop BASICS

• BASICS – Beginnings• BASICS – Activities• BASICS – Sequencing• BASICS – Inputs• BASICS – Conclusions• BASICS – Skippables, squashables and

supplements

BASICS

• Beginnings• Activities

Enhancing the student experience

Total Ideas by colour

128

121

100

63

- 20 40 60 80 100 120 140

What works well

Future possibilities

Challenges

Opportunities

BASICS

• Beginnings• Activities• Sequencing

Health and wellbeing in a time of change

BASICS

• Beginnings

• Activities

• Sequencing

• Inputs

Emergent themes – researchers search for themes from ideas

Speed exercise using colours to ask different questions only, some clustering

Emergent themes

Methods@Manchester Fair - Your Research

0 50 100 150

Real world problems

Develop knowledge

Inspiration

Impact

Personal motivation and pressures

Networking

Professional development

Methodology skills

Em

erg

en

t th

em

es

Number of ideas

What do you hope to get fromresearch training?

What inspired you do to yourresearch?

BASICS

• Beginnings

• Activities

• Sequencing

• Inputs

• Conclusions

Health and wellbeing example

Health and wellbeing example

Health and wellbeing example

BASICS

• Beginnings

• Activities

• Sequencing

• Inputs

• Conclusions

• Skippables, squashables and supplements

Top hints

Preparation and practicalities• Make sure that you will have enough space and tables and

chairs for people to be able to use Ketso at the venue!• Check for disabled access and how people will get there.• Plan for how many felt workspaces you need – dividing the

expected number by 6 allows for extra people on the day.

• Again, there are checklists on the Ketso website to help you with the practicalities at each stage.

• Look at the resources under ‘Make the Most of your Ketso’ from the home page.

Where to go for more information?

Top hints for running a workshop

Get off to a good start• Introduce aims and how to use each piece of Ketso clearly

Keep everyone engaged• Make sure everyone has a pen and some leaves (do often)• Think then share - at each stage give people time on their

own to develop their ideas before sharing them • Make sure people take turns to place their leaves

Keep it simple • Use one colour leaf at a time• Start with the felt folded over, open after some ideas are

developed and ask people to see where their ideas fit• Have a blank branch so new themes can emerge!