campus solutions: the big picture

Campus Solutions:Campus Solutions:The Big PictureThe Big PictureCampus Community

Recruiting & Admissions

OverviewOverview Campus Solutions Why do we need it? Implementation Timeline What Goes Where? Campus Community Admissions Document Management

Campus SolutionsCampus Solutions PeopleSoft system similar to HRMS &

Financials Consists of six modules

Campus Community Admissions Student Records Student Financials Financial Aid Academic Advisement (Degree Audit)

Legacy systems are: Outdated Do not meet current & future needs

Provides better tracking of prospects & students

Easy access to information Integration of modules

R & A…HRMS…Financials Central portal access to all

Why?Why?

Why?Why? Self-service access for applicants &

students Appealing to Gen-Y

Easy & instant access to info Visual appeal

Implementation TimelineImplementation Timeline

Implementation timeline July 2006 – Campus Community &

Admissions January 2008 – Financial Aid Fall 2008 – Student Records & Student

Financials Gradual roll-out starting in March

What Goes Where?What Goes Where?

ISIS is used to update: Immunizations Enrollment/Registration/Billing Quick Admits Admissions applications ONLY for fall 06 &

spring 07 admission terms

What Goes Where?What Goes Where? PeopleSoft is “database of record” for:

All bio-demographic (bio-demo) data Recruiting & application data for summer & fall

2007 admission term and beyond Good News!

If you attempt to enter data in wrong system, a reminder displays

Can still use WebDSIS & ISIS to view bio-demo data

Campus Community

Recruiting&

Admissions

StudentRecords

Student Financials

Campus CommunityCampus Community

FinancialAid

Advisement(Degree Audit)

Campus CommunityCampus Community Core of Campus Solutions system Stores bio-demo data shared by multiple

modules Data about applicants, students & employees What information?

Names, addresses, phone numbers, email address, birth date, citizenship, ethnicity…

Campus CommunityCampus Community Where you view and update bio-demo

data Security settings determine what data

you can view, add or update One ID & record for each person Employee ID = EmplID = ID National ID = Social Security Number

Student Services CenterStudent Services Center Campus Community component Provides easy access to:

Student Self-service view Bio-demo view/update pages Admissions view/update pages Later on…Student Records & Financial Aid

info Can view most bio-demo data at a glance

AdmissionsAdmissions Prospect, applicant and student records

are entered and processed in this module

Tracks applicant records through entire admissions process

Once student matriculates, maintenance of student’s information becomes responsibility of Student Records

3Cs – 3Cs – Communications, Communications, Comments & ChecklistsComments & Checklists

Provides method of creating & tracking communications with applicants, students, external individuals and organizations

Facilitates creation of checklists that track progress toward completing required tasks

The 3CsThe 3Cs Can manually create one

communication, checklist, or comment at a time or process them in batches according to preset criteria

Campus event planning & Committees For planning event locations & tracking

admissions review committee

Document ManagementDocument ManagementImageNowImageNow

Scans, stores, indexes documents applications, transcripts, reference letters

Shortens processing time Can look up documents online Eliminates need to file and search through

documents Can add annotations to online documents

ConclusionConclusion Moving from old house to new house

During transition still need to do some things in old house and some things in new house

In the end, it will all be worth the effort