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BY ORDER OF THE
SECRETARY OF THE AIR FORCE
AIR FORCE HANDBOOK 23-123,
VOLUME 2, PART 1
8 AUGUST 2013
Incorporating Change 3, 3 October 2017Certified Current 29 September 2017
Materiel Management
ILS-S, MATERIEL MANAGEMENT
OPERATIONS
COMPLIANCE WITH THIS PUBLICATION IS MANDATORY
ACCESSIBILITY: Publications and forms are available on the e-Publishing website at www.e-publishing.af.mil.
RELEASABILITY: There are no releasability restrictions on this publication.
OPR: AF/A4LR Certified by: AF/A4LR Col David A. Biggs)
Pages: 966
This handbook facilitates implementation of AFI 23-101, Air Force Materiel Management and AFMAN 23-122, Materiel Management Procedures. It provides information regarding materiel management system interfaces and systems process guidance in support of AFI 23-101 and
AFMAN 23-122. This guidance applies to all personnel (military, civilian, and contractors) working for the United States Air Force (USAF) including major commands (MAJCOMs), direct
reporting units (DRU), field operating agencies (FOA) and other individuals or organizations as required by binding agreement or obligation with the Department of the Air Force (DAF). This handbook should be used in conjunction with AFI 23-101 and AFMAN 23-122 in the execution
of materiel management operations. Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR) using AF Form 847, Recommendation
for Change of Publication; route AF Forms 847 from the field through the appropriate functiona l’s chain of command. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with Air Force Manual (AFMAN) 33-363, Management
of Records, and disposed of in accordance with the Air Force Records Disposition Schedule (RDS) located in the Air Force Records Information Management System (AFRIMS)
https://www.my.af.mil/afrims/afrims/afrims/rims.cfm. In accordance with the Paperwork Reduction Act and DoD policy, ensure that reports of information collections that are collected and/or are compiled and transmitted from the general public are cleared and licensed by the Office
of Management and Budget prior to collection. Information that is collected from other DoD components or Federal agencies must be approved by DoD and licensed with a report control
symbol.
http://www.e-publishing.af.mil/https://www.my.af.mil/afrims/afrims/afrims/rims.cfm
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2 AFH23-123V2PT1 8 AUGUST 2013
SUMMARY OF CHANGES
This interim change revises AFH 23-123 V2 P1, by updating critical specific information pertaining to Stockage Procedures, Customer Oriented Leveling Technique (COLT), Mission
Support Kit, Physical Inventory and Adjustments, Material Returns and Supply technologies as well as deletion of PDL process. Changes also include administrative change throughout ‘AFMC SCM-R Activity’ are hereby changed to ‘AFMC’
Chapter 1— GUIDING PRINCIPLES 25
Section 1A— Purpose, Scope & Description of this Handbook 25
1.1. Purpose, Scope & Description of this Handbook. ............................................... 25
Section 1B— Overview 26
1.2. Overview. ....................................................................................................... 26
Section 1C— Satellite Operations 26
1.3. Satellite Operations. ......................................................................................... 26
Table 1.1. Pre-conversion Actions. ................................................................................... 30
Table 1.2. New Host Program. ......................................................................................... 33
Table 1.3. Summary......................................................................................................... 34
Table 1.4. Support Record Downloader/Uploader. ............................................................. 34
Table 1.5. Load Quantity Unit Pack Table......................................................................... 35
Table 1.6. Load REM Detail Records................................................................................ 36
Table 1.7. DIFM Inputs Sequence..................................................................................... 36
Table 1.8. MSK/RSP Inputs Sequence. ............................................................................. 37
Table 1.9. WRM Inputs Sequence..................................................................................... 37
Figure 1.1. Annotations to the R22..................................................................................... 38
Figure 1.2. Required Jobs for the NGV057 Program. .......................................................... 39
Figure 1.3. Keyin and Options for NGVU31....................................................................... 40
Figure 1.4. Creating 0GV0*TEMPSCHEMA. .................................................................... 40
Figure 1.5. Modifying New Catalog Statement in 0GV0*DBRUNS. .................................... 41
Figure 1.6. Enter Track Sizes Example. .............................................................................. 42
Figure 1.7. File 0GV0*BRUNS. ........................................................................................ 42
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AFH23-123V2PT1 8 AUGUST 2013 3
Chapter 2— PLAN 43
Section 2A— Overview 43
2.1. Overview. ...................................................................................................... 43
Section 2B— Stockage Procedure 43
2.2. Stockage Procedure ......................................................................................... 43
Table 2.1. Input Format and Entry Requirements Screen XCA/136. .................................... 43
Table 2.2. Reconciliation/Update Codes............................................................................ 44
Table 2.3. XCC Transaction Format Output Format. .......................................................... 45
Table 2.4. Input Format and Entry Requirements. .............................................................. 46
Table 2.5. Reject/Advice Codes........................................................................................ 47
Table 2.6. Output to DLATS. ........................................................................................... 54
Figure 2.1. Daily Demand Frequency Rate Computation. .................................................... 56
Figure 2.2. O&ST Occurrence Logic Diagram. ................................................................... 57
Table 2.7. Input Format and Entry Requirements Screen XCD/487. .................................... 57
Figure 2.3. COLT Pipeline Model. ..................................................................................... 59
Table 2.8. COLT Input File Format. ................................................................................. 59
Table 2.9. WDT Input File Table Fields. ........................................................................... 61
Table 2.10. PDL Input File Format. .................................................................................... 67
Figure 2.4. DELETED. ..................................................................................................... 72
Table 2.11. Input Format and Entry Requirements Screen 1SD............................................. 75
Table 2.12. 1SD Stockage Priority Code (SPC) Scenarios. ................................................... 78
Table 2.13. Input Format and Entry Requirements Screen 1SDHDR/540. ............................. 78
Table 2.14. Input Format and Entry Requirement Screen. .................................................... 83
Table 2.15. Input Parameter Format.................................................................................... 85
Table 2.16. Input Format and Entry Requirement Screen. .................................................... 87
Table 2.17. Output Format. ................................................................................................ 87
Table 2.18. Input Format and Entry Requirements Screen 1F3L/152. .................................... 88
Table 2.19. Input Format and Entry Requirements Screen 1F3C/366. ................................... 93
Table 2.20. Input Format and Entry Requirements Screen 1F3D/372. ................................... 96
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4 AFH23-123V2PT1 8 AUGUST 2013
Table 2.21. Input Format and Entry Requirements Screen 1F3A/368. ................................... 97
Table 2.22. Input Format and Entry Requirements Screen 1F3V/370. ................................... 97
Table 2.23. Input Format and Entry Requirements Screen GP/051 or Pseudo. ....................... 98
Table 2.24. Guide to Assigning Type Level Flags................................................................ 100
Figure 2.5. VRF Example.................................................................................................. 102
Figure 2.6. Adjusted Stock Level Load, Change, Delete Output Format. .............................. 103
Figure 2.7. Abbreviations used in Output Notice. ................................................................ 104
Table 2.25. Output Format. ................................................................................................ 104
Table 2.26. XE5 Output Format. ........................................................................................ 106
Table 2.27. Adjusted Stock Level Confirmation For HQ AFMC-Managed Items (XE6)
Output Format. ................................................................................................. 108
Table 2.28. Application Source. ......................................................................................... 110
Table 2.29. Reason Why Code. .......................................................................................... 111
Table 2.30. Level Justification Code. .................................................................................. 114
Table 2.31. Level of Approval Flag. ................................................................................... 117
Table 2.32. Level of Approval Codes for ASLs. .................................................................. 117
Table 2.33. Criteria for Adjusted Stock Level Transaction Code. .......................................... 118
Table 2.34. XE4 Transaction Reject Codes. ........................................................................ 119
Table 2.35. SPC Assignment Rules..................................................................................... 122
Table 2.36. Summary of SPC Characteristics. ..................................................................... 124
Table 2.37. Input Format and Entry Requirements Screen FCD/149. .................................... 125
Table 2.38. C-factor Assignment Logic............................................................................... 128
Table 2.39. Recoverable Item (XD2/XF3) 7SC Logic. ......................................................... 130
Table 2.40. Consumable Item (XB3) 7SC Logic. ................................................................. 131
Table 2.41. 7SC Transaction Format................................................................................... 133
Table 2.42. DIC/TRIC Requirements Computation with R. .................................................. 137
Table 2.43. Input Format and Entry Requirements Screen LVL/051. .................................... 138
Table 2.44. Code and Date. ................................................................................................ 140
Table 2.45. DZE Input Format and Entry Requirements. ...................................................... 143
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AFH23-123V2PT1 8 AUGUST 2013 5
Table 2.46. Output Format. ................................................................................................ 144
Table 2.47. Output Format. ................................................................................................ 144
Table 2.48. EEX Code Assignments. .................................................................................. 146
Table 2.49. Output Format. ................................................................................................ 148
Table 2.50. FTD Format and Entry Requirements. ............................................................... 149
Table 2.51. FTQ Format and Requirements. ........................................................................ 150
Table 2.52. Input Format and Entry Requirements. .............................................................. 154
Figure 2.8. Due-out Document Number Format for Equipment Transfer............................... 155
Figure 2.9. Automated Mission Change/Base Closure Format.............................................. 155
Table 2.53. Redistribution/Referral Order (A2*/A4*) Input Screens. .................................... 160
Table 2.54. B7* Output...................................................................................................... 163
Table 2.55. Denial Codes. .................................................................................................. 164
Table 2.56. BF7 Format and Entry Requirements. ............................................................... 166
Table 2.57. BL7 Output. .................................................................................................... 166
Table 2.58. SHP Format and Entry Requirements. ............................................................... 169
Figure 2.10. (DELETED) .................................................................................................... 173
Table 2.59. Nondirected Shipment (SHP) Output Format. .................................................... 173
Table 2.60. Nondirected Shipment (SHP) Output Format (Field Designation Information). .... 174
Table 2.61. List and Description of SEX Codes. .................................................................. 177
Table 2.62. Effects of SEX Codes on Inputs. ....................................................................... 178
Section 2C— Financial Management 180
2.3. Financial Management. .................................................................................... 180
Figure 2.11. Screen 1DO/462. ............................................................................................. 181
Table 2.63. UCR Worksheet. ............................................................................................. 183
Table 2.64. Input Format and Entry Requirements. .............................................................. 185
Figure 2.12. TTPC Information. .......................................................................................... 186
Table 2.65. Example MACR Requisition Objective--Buy. ................................................... 187
Table 2.66. Second Example MACR Requisition Objective--Buy......................................... 187
Table 2.67. Example MACR Requisition Objective--No Buy. .............................................. 188
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6 AFH23-123V2PT1 8 AUGUST 2013
Table 2.68. Example Table of MACR Factors. .................................................................... 188
Table 2.69. Input Format and Entry Requirements. .............................................................. 189
Table 2.70. Input Format and Entry Requirements. .............................................................. 189
Table 2.71. MUC Field Identifiers. ..................................................................................... 190
Table 2.72. MACR Factors. ............................................................................................... 192
Table 2.73. SPC Subgroups................................................................................................ 193
Table 2.74. Example of MACR Matrix Table. ..................................................................... 193
Table 2.75. Actual Requisition Objective. ........................................................................... 195
Table 2.76. MACR Requisition Objective--Buy. ................................................................. 196
Table 2.77. MACR Requisition Objective-No Buy. ............................................................. 196
Section 2D— War Readiness Materiel (WRM) 198
2.4. War Readiness Materiel (WRM). ...................................................................... 198
Table 2.78. Screen 1CK /465.............................................................................................. 198
Figure 2.13. WCDO Document Number. ............................................................................. 200
Table 2.79. Screen 1KK /469. ............................................................................................ 201
Figure 2.14. (DELETED) . ................................................................................................... 204
Table 2.80. Screen 1KTM /189. ......................................................................................... 207
Table 2.81. Screen 1KTS /190............................................................................................ 208
Table 2.82. 1KT Output Format. ........................................................................................ 209
Table 2.83. Output Format For MRSP/MSK Transfer Between Kits (1KT). .......................... 211
Section 2E— Degraded Operations 212
2.5. Degraded Operations........................................................................................ 212
Table 2.84. Data Needed for the Functional Areas to Support Degraded Operations............... 212
Table 2.85. Supply Automated Systems Availability Scenarios. ........................................... 213
Table 2.86. Data Required To Support Degraded Operations. ............................................... 217
Figure 2.15. Example formats for ES-S Batch Processing. ..................................................... 219
Figure 2.16. Example formats for ES-S Batch Processing. ..................................................... 219
Figure 2.17. Example formats for ES-S Batch Processing. ..................................................... 219
Figure 2.18. Example formats for ES-S Batch Processing...................................................... 219
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AFH23-123V2PT1 8 AUGUST 2013 7
Figure 2.19. Example formats for ES-S Batch Processing. ..................................................... 220
Table 2.87. Sequence For Degraded Operations Transaction Backlog Processing. ................. 220
Figure 2.20. Issue Process Flow........................................................................................... 223
Figure 2.21. Research Process Flow. .................................................................................... 224
Figure 2.22. Backorder Process Flow. .................................................................................. 225
Figure 2.23. Property Selection Process Flow. ...................................................................... 226
Figure 2.24. Requisitioning Process Flow............................................................................. 227
Figure 2.25. DIFM Return Process Flow. ............................................................................. 228
Figure 2.26. Bin Stock Process Flow.................................................................................... 229
Figure 2.27. Shipment Process Flow. ................................................................................... 230
Figure 2.28. Sample After Action Report Template............................................................... 231
Section 2F— Readiness Spares Packages and Kits. 231
2.6. Readiness Spares Packages and Kits . ............................................................... 231
Table 2.88. Screen 1LK /464.............................................................................................. 232
Figure 2.29. Document Number Construct. .......................................................................... 234
Figure 2.30. Document Number Construct. .......................................................................... 236
Table 2.89. Screen 1UB /466.............................................................................................. 237
Figure 2.31. Document Number Construct. .......................................................................... 238
Figure 2.32. Program NGV471 Specific Data Inputs. ............................................................ 239
Table 2.90. Screen 1HM /467............................................................................................. 240
Figure 2.33. Document Number Construction. ...................................................................... 241
Figure 2.34. Program NGV471 Specific Data Inputs. ............................................................ 243
Table 2.91. Screen 1NK /472. ............................................................................................ 244
Figure 2.35. Document Number Construction. ...................................................................... 245
Table 2.92. Screen 1MK/468.............................................................................................. 248
Figure 2.36. DELETED ...................................................................................................... 250
Table 2.93. Screen 1EBL /140............................................................................................ 250
Table 2.94. Screen 1EBC/191. ........................................................................................... 253
Table 2.95. Screen 1EBD /141. .......................................................................................... 255
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8 AFH23-123V2PT1 8 AUGUST 2013
Table 2.96. Input Format and Entry Requirements. .............................................................. 255
Table 2.97. XTJ Input Format and Entry Requirement. ........................................................ 256
Table 2.98. XVF Input Format and Entry Requirement. ....................................................... 257
Table 2.99. Process Selection Number. ............................................................................... 260
Table 2.100. Options. .......................................................................................................... 261
Table 2.101. Process Selection Letter. .................................................................................. 261
Table 2.102. Airborne milestones. ........................................................................................ 262
Table 2.103. Non-Airborne Review Milestones. .................................................................... 265
Figure 2.37. S07/GV914 Selection Screen. ........................................................................... 271
Figure 2.38. Selection Load/Change Screen.......................................................................... 272
Figure 2.39. Selective Load/Change Screen. ......................................................................... 273
Figure 2.40. XXX Load Screen. .......................................................................................... 274
Figure 2.41. 1MK Load Screen............................................................................................ 275
Figure 2.42. 1CK Load Screen............................................................................................. 276
Figure 2.43. 1KK Load Screen. ........................................................................................... 277
Figure 2.44. XXX Change Screen. ....................................................................................... 278
Figure 2.45. FCI Load Screen.............................................................................................. 279
Figure 2.46. FCI Change Screen. ......................................................................................... 280
Chapter 3— SOURCING OF MATERIEL 281
Section 3A— Overview 281
3.1. Overview: ..................................................................................................... 281
Section 3B— Local Purchase and Retail Sales 281
3.2. Local Purchase and Retail Sales........................................................................ 281
Table 3.1. Requirements for completing DD 1348-6. ......................................................... 281
Table 3.2. Local Purchase Type Procurement Codes. ......................................................... 283
Table 3.3. Output Format. ................................................................................................ 284
Table 3.4. Position Description (per note 13). .................................................................... 286
Table 3.5. Quantity Purchased Variation Codes. ................................................................ 286
Table 3.6. Type Contracting Codes. .................................................................................. 287
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AFH23-123V2PT1 8 AUGUST 2013 9
Table 3.7. Type of Procurement Instrument Codes............................................................. 287
Table 3.8. Vendor Codes.................................................................................................. 287
Table 3.9. Input Format and Entry Requirements. .............................................................. 288
Table 3.10. Authorized Percent Variance. ........................................................................... 289
Table 3.11. Input Format and Entry Requirements. .............................................................. 290
Table 3.12. Input Format and Entry Requirements. .............................................................. 291
Table 3.13. Input Format and Entry Requirements. .............................................................. 292
Table 3.14. Input Format and Entry Requirements. .............................................................. 293
Table 3.15. Output Format. ................................................................................................ 294
Table 3.16. Local Purchase Requisition (Without Status) Follow-up Transaction Frequency. . 294
Table 3.17. Local Purchase Requisition (With Status) Follow-up Transaction Frequency. ...... 295
Table 3.18. Output Format. ................................................................................................ 295
Table 3.19. Output Format. ................................................................................................ 296
Section 3C— Receipt Processing. 297
3.3. Receipt Processing. .......................................................................................... 297
Table 3.20. DRA Output Format. ....................................................................................... 298
Table 3.21. Discrepancy Indicator. ..................................................................................... 299
Table 3.22. DRF Input Format. .......................................................................................... 300
Table 3.23. DRB Output Format......................................................................................... 301
Table 3.24. Discrepancy Code. ........................................................................................... 302
Table 3.25. DXB Input Format. .......................................................................................... 303
Table 3.26. 7K6 Output Format. ......................................................................................... 304
Chapter 4— MAKE AND MAINTAIN MATERIEL 306
Section 4A— Overview 306
4.1. Overview. ..................................................................................................... 306
Section 4B— Time Compliance Technical Order (TCTO) 306
4.2. Time Compliance Technical Order (TCTO)....................................................... 306
Section 4C— Repair 306
4.3. Repair. ............................................................................................................ 306
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10 AFH23-123V2PT1 8 AUGUST 2013
Table 4.1. DIFM Status Codes.......................................................................................... 307
Table 4.2. DFM Transaction Format and Entry Requirements............................................. 312
Figure 4.1. Inputs for DIFM Details (Status Flag 0,3, & 4). ................................................. 314
Table 4.3. Maintenance and Supply Action Taken Codes. .................................................. 315
Table 4.4. Output Format. ................................................................................................ 318
Table 4.5. Document Number Information. ....................................................................... 320
Table 4.6. AWP Checklist. ............................................................................................... 321
Table 4.7. DELETED. ..................................................................................................... 327
Table 4.8. Input Format and Entry Requirements Screen #RAR/#403. ................................ 328
Chapter 5— DELIVERY OF MATERIEL 330
Section 5A— Overview 330
5.1. Overview. ...................................................................................................... 330
Section 5B— Order and Requisitioning. 330
5.2. Order and Requisitioning (Customer Issue Requests.) ........................................ 330
Table 5.1. AF Form 2005 Entry Requirements................................................................... 330
Table 5.2. Expendable Item Customer Issue Request (ISU) Transaction Format and
Processing Instructions (AF Form 2005 Input Format and Entry Requirements).... 331
Figure 5.1. ILS-S/ IMDS CDB /G081 interface................................................................... 333
Table 5.3. AF Form 2005 Equipment Entry Requirements.................................................. 334
Table 5.4. Non-Expendable Item Customer Issue Request (ISU) Transaction Format and
Processing Instructions (AF Form 2005 Input Format and Entry Requirements).... 334
Table 5.5. Issue From Detail Record (MSI) Transaction Format (AF Form 2005 Request
Format and Entry Requirements). ...................................................................... 342
Table 5.6. MSI Input Transaction Format and Entry Requirements. .................................... 342
Table 5.7. Authority for Issue Flag and Descriptions. ......................................................... 347
Table 5.8. UND Assignment and Usage. ........................................................................... 349
Table 5.9. UJC Assignment and Usage.............................................................................. 351
Table 5.10. MICAP RDD Assignment and Usage. ............................................................... 357
Table 5.11. Supply Demand Code Usage. ........................................................................... 358
Table 5.12. Equipment Demand Code Usage....................................................................... 359
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AFH23-123V2PT1 8 AUGUST 2013 11
Table 5.13. TEX Codes and Explanations. .......................................................................... 361
Table 5.14. Mark-For Field Input Data Requirements. ......................................................... 365
Table 5.15. Exception Notice Code Logic Table. ................................................................. 373
Table 5.16. Issue Exception Codes. .................................................................................... 373
Table 5.17. DD 1348-1A Output Format. ............................................................................ 377
Table 5.18. ISG Order Code............................................................................................... 381
Figure 5.2. DD 1348-1A Output Issue Document Flow. ...................................................... 382
Table 5.19. Management Notice Output Format. ................................................................. 383
Table 5.20. Succeeding Lines. ............................................................................................ 383
Table 5.21. ILS-S Detail Record Displays. .......................................................................... 384
Table 5.22. ILS-S Item Record Displays. ............................................................................ 384
Table 5.23. Management Notice - Last Line. ....................................................................... 385
Table 5.24. Non-stocked Item Due-Out Cause Codes........................................................... 388
Table 5.25. Stocked Item Due-Out Cause Codes.................................................................. 388
Table 5.26. Special Purpose Due-Out Cause Codes.............................................................. 389
Table 5.27. Type Customer Backorder. ............................................................................... 390
Table 5.28. Input Format and Entry Requirements for DD 1348-1A...................................... 390
Table 5.29. DELETED ...................................................................................................... 391
Table 5.30. MAPS Record (1MM) Retrieval Transaction Format. ........................................ 392
Figure 5.3. MAPS Update for AWP. .................................................................................. 393
Table 5.31. MICAP Condition Codes. ................................................................................ 394
Table 5.32. MICAP Hour Codes......................................................................................... 395
Table 5.33. MICAP Delete (Termination) Codes. ................................................................ 395
Table 5.34. MICAP Advice Codes...................................................................................... 396
Table 5.35. B91 Interrogation Transaction Format. .............................................................. 397
Table 5.36. B92 Interrogation Transaction Format. .............................................................. 398
Table 5.37. B93 Interrogation Transaction Format. .............................................................. 399
Table 5.38. Format for Shipping Status Codes Containing ‘BV’. .......................................... 400
Table 5.39. B94 (Error) Transaction Format. ....................................................................... 401
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12 AFH23-123V2PT1 8 AUGUST 2013
Table 5.40. B9Z Status Report Transaction Format. ............................................................. 402
Table 5.41. MICAP Error Codes and Descriptions. .............................................................. 403
Table 5.42. ILS-S MICAP Data Edits. ................................................................................ 403
Table 5.43. Requisition Output (A0*) Transaction Format. .................................................. 409
Figure 5.4. Requisition Output (A0*), Pos 71-80 for 289 REJ. ............................................. 411
Table 5.44. Requisition Data Elements. .............................................................................. 411
Table 5.45. Requisition Document Identifier Code (DIC) Assignment. ................................. 412
Figure 5.5. Determination of JCS Authorized Requisition Quantity. ..................................... 417
Table 5.46. Determination of JCS Authorized Requisition Quantity. ..................................... 417
Figure 5.6. Application of JCS Authorized Requisition Quantity. ......................................... 418
Table 5.47. Quantity Unit Pack Requisition Quantity Adjustment. ........................................ 421
Table 5.48. General Requisition Serial Numbers.................................................................. 422
Table 5.49. AFMC Off-Line Requisition Numbers. ............................................................. 422
Table 5.50. Special Requisition (Alpha) Serial Number Characters. ...................................... 423
Table 5.51. Demand Codes Assigned to System Output Requisitions. ................................... 423
Table 5.52. Demand Code Assignment for Manual (Off line) Requisitions. ........................... 424
Table 5.53. Requisition Advice Codes. ............................................................................... 428
Figure 5.7. FAD and UND Conversion Charts. ................................................................... 432
Table 5.54. UMMIPS Time Standards for Requisitions. ....................................................... 432
Figure 5.8. PD 01-03 NMCS and RDD 999 for Requisitions and Shipments. ........................ 435
Table 5.55. Requisition Exception Code (REX)................................................................... 438
Table 5.56. Satellite Procurement. ...................................................................................... 440
Table 5.57. Fund/Signal Code Assignment and MACR Adjustment Criteria.......................... 442
Table 5.58. Urgency of Need Funding Flag (UNFF). ........................................................... 444
Table 5.59. FRC Image Input Format and Entry Requirements/Output Format. ..................... 449
Figure 5.9. FRC output image............................................................................................ 450
Table 5.60. FRC Indicators. ............................................................................................... 450
Table 5.61. Input Format and Entry Requirements. .............................................................. 454
Table 5.62. CHA/CH1 Input Format and Entry Requirements. ............................................. 455
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AFH23-123V2PT1 8 AUGUST 2013 13
Table 5.63. Spares Priority Release Sequence (SPRS).......................................................... 461
Table 5.64. High Priority Lateral Support Policy Implementation. ........................................ 462
Table 5.65. Federal Supply Group (FSG) for Property Ineligible for Exchange. ..................... 466
Figure 5.10. Priority and RDD Combinations. ...................................................................... 468
Table 5.66. JCS Project Flag and JCS/Intra-Air Force Project Code Input Format and Entry
Restrictions. ..................................................................................................... 469
Table 5.67. Input Format and Entry Requirements. .............................................................. 472
Table 5.68. Due-Out Release Processes For Special Type Items. .......................................... 473
Table 5.69. ILS-S Order of Release Table. .......................................................................... 475
Table 5.70. I024 Management Notice Output Format........................................................... 478
Table 5.71. I029 Management Notice Output Format........................................................... 478
Table 5.72. I032 Management Notice Output Format........................................................... 479
Table 5.73. Input Format and Entry Requirements DITDI and DITDO.................................. 483
Table 5.74. Awaiting Parts (AWP) UJC/TEX/Mark-For Table. ............................................ 486
Table 5.75. Requisition Modifier (AM*) Output Format. ..................................................... 490
Table 5.76. Requisition Modifier Document Identifier Code (DIC). ...................................... 493
Table 5.77. NOR - Format A Input Entry Requirements. ...................................................... 494
Table 5.78. NOR – Format B Entry Requirements. .............................................................. 495
Table 5.79. NOR - Format C Entry Requirements................................................................ 496
Table 5.80. NOR - Format D Entry Requirements. .............................................................. 497
Table 5.81. NOR - Format E Entry Requirements. ............................................................... 498
Table 5.82. NOR – Format F Entry Requirements. .............................................................. 499
Table 5.83. NOR – Format G Entry Requirements. .............................................................. 501
Table 5.84. NOR - Format H Entry Requirements. .............................................................. 502
Table 5.85. NOR - Format I Entry Requirements. ................................................................ 503
Table 5.86. NOR - Format J Entry Requirements................................................................. 505
Table 5.87. Follow-up Transaction Document Identifier Codes. ........................................... 507
Table 5.88. Local Purchase Requisition (Without Status) Follow-up Transaction Frequency. . 511
Table 5.89. Local Purchase Requisition (With Status) Follow-up Transaction Frequency. ...... 511
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14 AFH23-123V2PT1 8 AUGUST 2013
Table 5.90. ARC Follow-up Transaction Output Format. ..................................................... 513
Table 5.91. Requisition Follow-Up (AFC/FLP) Input Format and Entry Restrictions. ............ 514
Table 5.92. Materiel Obligation Validation (MOV) Reconciliation Request (AN*)
Transaction Input Format and Entry Requirements.............................................. 518
Table 5.93. Materiel Obligation Validation (MOV) Reconciliation Response (AP*)
Transaction Output. .......................................................................................... 519
Table 5.94. Materiel Obligation Validation (MOV) Reconciliation Request Control Header
(AN9/ANZ) Transaction Output Format. ............................................................ 520
Table 5.95. Materiel Obligation Validation (MOV) Reconciliation Receipt Confirmation
Request (AP9) Transaction Output Format. ........................................................ 521
Table 5.96. Requisition Reinstatement (APR) Transaction Output Format............................. 522
Table 5.97. General MILSTRIP Status Codes...................................................................... 531
Table 5.98. Intra-Air Force Status Codes............................................................................. 542
Table 5.99. Intra-Base Status Codes.................................................................................... 547
Table 5.100. Input Format and Entry Requirements. .............................................................. 550
Table 5.101. Input Format and Entry Requirements. .............................................................. 551
Table 5.102. Input Format and Entry Requirements. .............................................................. 552
Table 5.103. Requisition Cancellation Request (AC1/AK1) Output Format............................. 553
Table 5.104. Input Format and Entry Requirements. .............................................................. 554
Table 5.105. Base Civil Engineer (BCE) Local Manufacture Status (AE1) Input Format and
Entry Requirements. ......................................................................................... 555
Table 5.106. Tracer Action Required (TAR) Transaction Output Format. ............................... 560
Table 5.107. Consolidated Shipment Inquiry (1CS) Input Format and Entry Requirement. ....... 561
Figure 5.11. Sample Output. ................................................................................................ 562
Table 5.108. TAR Transaction For Overseas Bases Output Format......................................... 562
Table 5.109. TMA Transaction For Overseas Bases Input Format and Entry Requirements. ..... 563
Table 5.110. Tracer Action Required (TAR) Transaction Format and Entry Requirements. ...... 564
Table 5.111. Due-Out Status Notification (1SH) Transaction Format and Entry Requirements. 567
Table 5.112. Significant Status Codes................................................................................... 568
Table 5.113. Input Format and Entry Requirements. .............................................................. 570
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AFH23-123V2PT1 8 AUGUST 2013 15
Table 5.114. IMDS CDB Due-Out Cancellation Transaction Format. ..................................... 571
Table 5.115. Rules Used to Return Credit During Backorder Cancellation Process. ................. 572
Section 5C— Physical Asset Management. 573
5.3. Physical Asset Management. ............................................................................ 573
Table 5.116. Input Format and Entry Requirements. .............................................................. 573
Table 5.117. Input Format and Entry Requirements FCS/441 screen....................................... 575
Table 5.118. FSP Input Format and Entry. ............................................................................ 577
Table 5.119. Supply Point Storage Location Update Notice (FSP) Output Format. .................. 581
Table 5.120. Supply Point Bin Labels. .................................................................................. 581
Table 5.121. Master Bench Stock Record Load (2BSL) Transaction Screen 2BSL/080. ........... 582
Table 5.122. Master Bench Stock Record Change (2BSC) Transaction Format Screen
2BSC/077. ....................................................................................................... 584
Table 5.123. Master Bench Stock Record/EOQ Delete (2BSD) Transaction Screen 2BSD/079. 586
Table 5.124. Input Format and Entry Requirements Screen 2BSCON/081............................... 587
Table 5.125. Bench Stock Issue Transaction Screen 1BS /082. ............................................... 588
Table 5.126. Output Format if the 001-TYPE-FORM-FLAG equals A or B. ........................... 589
Table 5.127. Classified Hand Receipt Output Format............................................................. 590
Table 5.128. Shipment Notification (XFA) Output Format. .................................................... 591
Table 5.129. Processing Actions for Organizational Refusals. ................................................ 592
Section 5D— Equipment Management 594
5.4. Equipment Management................................................................................... 594
Table 5.130. Management Products List for Equipment. ........................................................ 594
Table 5.131. Screen Codes................................................................................................... 595
Table 5.132. AF Form 601, File and Disposition Table. ......................................................... 600
Table 5.133. FCI Load Input Number 1 (FCIL) Requirements................................................ 601
Table 5.134. Allowance Identification. ................................................................................. 606
Table 5.135. Program Edits on Allowance ID Field (positions 59-65). .................................... 607
Table 5.136. FCI Change Input Number 1 (FCIC) Format and Entry Requirements. ................ 608
Table 5.137. FCI Notice Number 1 or 4 Requirements........................................................... 612
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16 AFH23-123V2PT1 8 AUGUST 2013
Table 5.138. FCI Notice Number 1 or 4 Output Format. ........................................................ 613
Table 5.139. FCI Input Number 3 (FCIMER) Requirements. ................................................. 614
Table 5.140. FCI Notice Number 3 Output Format. ............................................................... 615
Table 5.141. FCI Document Number 3 Requirements. ........................................................... 615
Table 5.142. Terminate EAID Accounting (FEC) Input Format and Entry Requirements. ........ 617
Table 5.143. FEC Document Output Format. ........................................................................ 618
TABLE5.144. DELETED ...................................................................................................... 619
Table 5.145. Terminate EAID Accounting (FEC) Output Format-Laser Printer. ...................... 619
Table 5.146. EAID In-Use Identity Change (FER) Input. ....................................................... 621
Table 5.147. DELETED ...................................................................................................... 622
Table 5.148. EAID/In-Use Identity Change (FER) Output Format Laser Printer. ..................... 622
Table 5.149. 1RB555 Input Format and Entry Requirements. ................................................. 624
Table 5.150. Inter-custody Receipt/Transfer (FET) Input Format and Entry Requirements. ...... 630
Table 5.151. Inter-Custody Receipt/Transfer (FET) Output Format. ....................................... 632
Table 5.152. Inter-Custody Receipt/Transfer (FET) Output Format—Laser Printer.................. 634
Table 5.153. Inter-Custody Receipt/Transfer (FET) Output Format - Turn-In. ......................... 636
Table 5.154. Inter-Custody Receipt/Transfer (FET) Output Format Laser Printer- Turn-In. ...... 637
Table 5.155. Inter-custody Receipt/Transfer (FET) Output Notice Format. ............................. 639
Table 5.156. Termination of EAID Accountability Input Requirements. ................................. 640
Table 5.157. Equipment Receipt Input (FED) Requirements. ................................................. 641
Table 5.158. Accounting and Finance Interface Codes. .......................................................... 643
Table 5.159. Accounting and Finance Interface Codes Description. ........................................ 643
Table 5.160. Output Transactions/Overlays to the AFEMS (C001). ........................................ 644
Table 5.161. End-of-Day. .................................................................................................... 644
Table 5.162. Input Transactions to SBSS (D002A). ............................................................... 645
Table 5.163. Equipment Transaction Report Edits. ................................................................ 645
Table 5.164. Equipment Shortage (XSA). ............................................................................. 688
Table 5.165. In-Use Detail Overlay Report (XGJ). ................................................................ 689
Figure 5.12. File Maintenance Codes. .................................................................................. 690
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AFH23-123V2PT1 8 AUGUST 2013 17
Table 5.166. Reason Code Transaction Report (XGH) Output Format. ................................... 690
Table 5.167. Item Balance Overlay Record (XGG) Output Format. ........................................ 691
Table 5.168. Item Record/Catalog Management Report (XGF) Output Format. ....................... 692
Table 5.169. Organization Record Report (XGL) Output Format. ........................................... 693
Table 5.170. Shipping Or Receiving Report (XGI) Output Format.......................................... 694
Table 5.171. Deployment Shipping Report (XJU) Output Format. .......................................... 695
Table 5.172. Repair and Return Asset Record (XSB) Output Format. ..................................... 696
Table 5.173. Data Request Record (XJE) Output. .................................................................. 696
Table 5.174. XJE Input Format. ........................................................................................... 697
Figure 5.13. Edit Codes....................................................................................................... 698
Table 5.175. Due-In And Due-Out Notification (XSD) Output Format. .................................. 698
Table 5.176. Supply/Ship Status Information (XSK) Output Format. ...................................... 699
Table 5.177. SBSS Authorization/Asset Mass Change (XS2) Output Format. ......................... 700
Table 5.178. Organization Change (XSE) Input Format and Entry Requirement. ..................... 701
Table 5.179. War Plans Additive Requirements (XSF) Input Format. ..................................... 702
Table 5.180. Excess Disposition Notice (XSI) Input Format................................................... 703
Table 5.181. Base Authorization Update (XSJ) Input Format. ................................................ 703
Table 5.182. SBSS-To-AFEMS Rehome Notification (XSC) Output Format........................... 705
Table 5.183. Reason Codes - Pos 1. ...................................................................................... 705
Table 5.184. Reason Codes - Pos. 2. ..................................................................................... 706
Table 5.185. Valid Reason Code Combinations - Warehouse Inventory Adjustments............... 706
Table 5.186. Valid Reason Code Combinations - Reidentification and Modification. ............... 707
Table 5.187. Valid Reason Code Combination - Change Transaction. ..................................... 707
Table 5.188. Valid Reason Code Combinations - Receipts. .................................................... 707
Table 5.189. Valid Reason Code Combinations - Shipments. ................................................. 708
Table 5.190. Valid Reason Code Combinations - Transfers. ................................................... 708
Table 5.191. Equipment/WRM Deployment Select Input (Group Selection) Requirements. ..... 709
Table 5.192. Allowance ID. ................................................................................................. 710
Table 5.193. Type Documentation Output. ............................................................................ 710
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18 AFH23-123V2PT1 8 AUGUST 2013
Table 5.194. Output Codes................................................................................................... 712
Table 5.195. Action Codes................................................................................................... 712
Table 5.196. Equipment/WRM Deployment Review Input Format and Entry Requirements..... 714
Table 5.197. PARAM Inputs................................................................................................ 714
Table 5.198. Stop Image. ..................................................................................................... 715
Table 5.199. Documentation Code and Output. ..................................................................... 715
Table 5.200. Type Processing Codes. ................................................................................... 715
Figure 5.14. 1RB581 Input. ................................................................................................. 718
Table 5.201. Equipment Single Item Deployment/Return - 1ED Input Requirements. .............. 719
Table 5.202. EAID Accountability Transfer (Inline) - 1ET Input Requirements. ...................... 720
Table 5.203. Non-EAID Equipment Detail Input (FEDX) Requirements................................. 721
Table 5.204. Equipment/WRM Transfer/Deployment (FME)/(1ET) Output Format, SBSS
Copy-Laser Printer. .......................................................................................... 722
Table 5.205. Equipment/WRM Transfer/Deployment (FME)/(1ET) Output Format,
Transportation Copy-Laser Printer. .................................................................... 724
Table 5.206. Equipment/WRM Receipt/Transfer Input (FED) Requirements........................... 726
Table 5.207. Action Code Information. ................................................................................. 727
Table 5.208. A&F Interface Code Information. ..................................................................... 728
Table 5.209. FED Receipt Output Format. ............................................................................ 728
Table 5.210. Output Format (continued). .............................................................................. 729
Table 5.211. Receipt Of Transferred Equipment (FED) Output Format, Receipt-Laser Copy.... 729
Table 5.212. FED Issue Output Format. ................................................................................ 730
Table 5.213. Receipt Of Transferred Equipment (FED) Output Format, Issue-Laser Printer. .... 732
Section 5E— Document Control and Detail Records. 735
5.5. Document Control and Detail Records. ............................................................ 735
Table 5.214. Quick Reference Guide For DD 1348-1A. ......................................................... 736
Figure 5.15. Delinquent Source Document Inquiry. .............................................................. 743
Figure 5.16. Delinquent Source Document Update Input Screen. ........................................... 744
Table 5.215. Receipt Authorization Record Input Format....................................................... 746
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AFH23-123V2PT1 8 AUGUST 2013 19
Figure 5.17. Delinquent Document TRIC Update Screen....................................................... 749
Table 5.216. Delinquent Document TRIC Update TRIC 1DQ. ............................................... 750
Figure 5.18. TRIC 1AQ Screen. .......................................................................................... 751
Table 5.217. DSD Input Format. .......................................................................................... 752
Table 5.218. SSC Output Format.......................................................................................... 753
Figure 5.19. Shipment Data. ................................................................................................ 754
Section 5F— Record Reversal and Correction (formerly RVP). 761
5.6. Record Reversal and Correction (formerly RVP). .............................................. 761
Table 5.219. Authorized Record Reversal Transactions. ........................................................ 761
Table 5.220. TTPC Authorized Record Reversal. .................................................................. 762
Figure 5.20. Sample Record Reversal and Correction Request. .............................................. 765
Table 5.221. Issue/MSI Record Reversal Entry Requirements. ............................................... 766
Table 5.222. Turn-In Record Reversal Entry Requirements. ................................................... 769
Table 5.223. Due-Out Release Record Reversal Entry Requirements. ..................................... 775
Table 5.224. Shipment Record Reversal Entry Requirements. ................................................ 778
Table 5.225. Receipt Record Reversal Entry Requirements. ................................................... 781
Table 5.226. Obligated Due-Out Cancellation Record Reversal Entry Requirements. .............. 787
Table 5.227. INQRVP Input Screen...................................................................................... 789
Table 5.228. Sample Record Reversal Control Log................................................................ 790
Figure 5.21. Input Response to TRIC CWM Output. ............................................................. 791
Table 5.229. Record Reversal Output Format. ....................................................................... 791
Table 5.230. RVP Output Format. ........................................................................................ 792
Table 5.231. Reversal Record Type. ..................................................................................... 794
Section 5G— Physical Inventory and Inventory Adjustments. 794
5.7. Physical Inventory and Inventory Adjustments. ................................................. 794
Table 5.232. Image Format. ................................................................................................. 794
Table 5.233. Inventory Count Format (CIC/EIC) Entry Requirements. ................................... 797
Table 5.234. IRC Input Format............................................................................................. 798
Table 5.235. Input Format and Entry Requirements Screen 1GP/159. ..................................... 800
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20 AFH23-123V2PT1 8 AUGUST 2013
Table 5.236. Special Inventory (1GP) Output Notice Format.................................................. 801
Table 5.237. Special Inventory Input (IRC) Entry Requirements-Screen SRC/443................... 802
Table 5.238. Input Format And Entry Requirements. ............................................................. 803
Figure 5.22. NWRM Inventory Count Card. ......................................................................... 805
Table 5.239. Input Format and Entry Requirements. .............................................................. 805
Table 5.240. Input Format and Entry Requirements. .............................................................. 806
Section 5H— Special Purpose Recoverables Authorized Maintenance (SPRAM) 807
5.8. Special Purpose Recoverables Authorized Maintenance (SPRAM). .................... 807
Table 5.241. Management Products List for SPRAM............................................................. 807
Table 5.242. Input Format and Entry Requirements. .............................................................. 808
Table 5.243. SPRAM Flag. .................................................................................................. 809
Table 5.244. Authorized Document Code. ............................................................................ 809
Table 5.245. Authorized Document Code (OPR). .................................................................. 810
Table 5.246. Authorization Type. ......................................................................................... 810
Table 5.247. SPRAM Accountability Transfer (Inline) - 1ET Entry Requirements................... 811
Table 5.248. Establishment of SPRAM Accountability Input (FED) Entry Requirements......... 812
Table 5.249. SPRAM Accountability Transfer/Deployment Input (FME) Entry Requirements. 814
Table 5.250. Output Code. ................................................................................................... 815
Table 5.251. Action Code. ................................................................................................... 815
Table 5.252. Input Format and Entry Requirements. .............................................................. 816
Table 5.253. SPRAM Asset Identity Change (1SA) Entry Requirements................................. 818
Table 5.254. SPRAM Identity Change Output Notice Output Format. .................................... 818
Table 5.255. (DELETED) .................................................................................................... 819
Table 5.256. SPRAM Identity Change (1SA) Output Format (Laser 1348-1A). ....................... 819
Section 5I— Inspection and Related Operations. 820
5.9. Inspection and Related Operations. ................................................................... 820
Figure 5.23. Document Processing Flow for Condition and Identity Changes. ........................ 821
Table 5.257. FCC Input Format and Entry Requirements. ...................................................... 822
Table 5.258. Active Condition/Unserviceable Item Status Codes. ........................................... 823
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AFH23-123V2PT1 8 AUGUST 2013 21
Table 5.259. Condition Change (FCC) Output Format. .......................................................... 824
Table 5.260. Condition Change (FCC) Output Format (1348-1A)........................................... 825
Table 5.261. Condition Change (FCC) Output Format (LASER 1348-1A). ............................. 827
Table 5.262. Reparable Disposition (FCC) Output Format. .................................................... 830
Table 5.263. Identity Change Document (FCH) Document Entry Requirements. ..................... 832
Table 5.264. Identity Change (FCH) Document Output Format. ............................................. 833
Table 5.265. Identity Change (FCH) Document Output Format – (1348-1A). .......................... 835
Table 5.266. Identity Change (FCH) Document Output Format -- (LASER 1348-1A).............. 837
Table 5.267. Inventory Adjustment (IAD) and Identify Changes (FCH)
Certification/Approval Signature Requirements. Signature Requirements. ............ 840
Chapter 6— MATERIEL RETURNS 843
Section 6A— Overview 843
6.1. Overview. ..................................................................................................... 843
Section 6B— Returns (Turn-ins) 843
6.2. Returns (Turn-ins). .......................................................................................... 843
Table 6.1. Input Format and Entry Requirements. .............................................................. 843
Table 6.2. Recoverable Item Turn-In (TIN) Mark-For Field. .............................................. 847
Table 6.3. Input Format and Entry Requirements. .............................................................. 848
Table 6.4. Consumable Item Turn-In Mark-For Field. ........................................................ 852
Table 6.5. AF Form 2005 requirements to be collected from Equipment Custodian. ............. 854
Table 6.6. Input Format and Entry Requirements. .............................................................. 854
Table 6.7. Outputs Produced in Response to Materiel Turn-Ins. .......................................... 858
Table 6.8. Allowable Action Taken Code Logic (For Type Account Code ‘B’ Items)........... 859
Table 6.9. Repair Cycle Record Update Logic. .................................................................. 860
Section 6C— Disposal and Demilitarization 860
6.3. Disposal and Demilitarization. .......................................................................... 860
Table 6.10. Transfer Of Special-Type Items To DLADS. ..................................................... 861
Table 6.11. Input Format and Entry Requirements. .............................................................. 866
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22 AFH23-123V2PT1 8 AUGUST 2013
Table 6.12. DLA Disposition Services Transfer Document (DD Form 1348-1A) (A5J)
Output Format. ................................................................................................. 869
Table 6.13. Block Number Descriptions.............................................................................. 869
Table 6.14. Materiel Management Processing logic for FTRs with Excess Status TC. ............ 874
Table 6.15. Scrap Classification and Segregation Guide. ...................................................... 876
Table 6.16. Table Disposal Authority Codes. ...................................................................... 878
Table 6.17. Enterprise TRM Business Rules........................................................................ 881
Chapter 7— SUPPORTING TECHNOLOGIES 884
Section 7A— Overview 884
7.1. Overview. ...................................................................................................... 884
Section 7B— Automatic Identification Technology, MMHS, and Other Capabilities. 884
7.2. Automatic Identification Technology, MMHS, and Other Capabilities. ............... 884
Figure 7.1. Concept Paper. ................................................................................................ 885
Section 7C— Supply Activity Interfaces 885
7.3. Supply Activity Interfaces. ............................................................................... 885
Table 7.1. Record Format................................................................................................. 886
Table 7.2. Record Format................................................................................................. 889
Table 7.3. Record Format................................................................................................. 891
Table 7.4. Record Format................................................................................................. 893
Table 7.5. Record Format................................................................................................. 896
Table 7.6. Record Format................................................................................................. 899
Table 7.7. Record Format................................................................................................. 901
Table 7.8. Record Format................................................................................................. 905
Table 7.9. Record Format................................................................................................. 905
Table 7.10. Record Format................................................................................................. 906
Table 7.11. Record Format................................................................................................. 907
Table 7.12. SRD Inquiry (Input). ........................................................................................ 907
Figure 7.2. Output Format. ................................................................................................ 910
Table 7.13. Record Format................................................................................................. 910
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AFH23-123V2PT1 8 AUGUST 2013 23
Chapter 8— LOGISTICS PROGRAMS AND SYSTEMS 912
Section 8A— Overview 912
8.1. Overview. ...................................................................................................... 912
Section 8B— Cataloging and Records Maintenance References. 912
8.2. Cataloging and Records Maintenance References. ............................................. 912
Chapter 9— SPECIAL REQUIREMENTS 913
Section 9A— Overview 913
9.1. Overview. ...................................................................................................... 913
Section 9B— Special Requirements References 913
9.2. Special Requirements References. .................................................................... 913
Chapter 10— INTENSIVELY MANAGED AND TRACKED ITEMS 914
Section 10A— Overview 914
10.1. Overview. ...................................................................................................... 914
Section 10B— Management of Controlled Material 914
10.2. Transaction Processing for Management of Controlled Materiel. ........................ 914
Table 10.1. Codes And Descriptions. .................................................................................. 914
Table 10.2. Input Format and Entry Requirements. .............................................................. 916
Table 10.3. TRIC/Weapon Control Transaction Code Cross-Reference. ................................ 917
Table 10.4. Input Format and Entry Requirements. .............................................................. 918
Table 10.5. Screen DSR/203 Input Format and Entry Requirements. .................................... 919
Table 10.6. Type Phrase & Resulting Action. ...................................................................... 920
Table 10.7. Error Codes and Message/Solutions. ................................................................. 928
Table 10.8. Input Format and Entry Requirements. .............................................................. 931
Table 10.9. Input Format and Entry Requirements. .............................................................. 932
Table 10.10. Follow-up Record. ........................................................................................... 933
Table 10.11. Input Format and Entry Requirements. .............................................................. 934
Table 10.12. Serialized Control. ........................................................................................... 934
Table 10.13. COMSEC Control............................................................................................ 935
Table 10.14. COMSEC Control Reject Report Entry Requirements. ....................................... 936
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24 AFH23-123V2PT1 8 AUGUST 2013
Table 10.15. Input Format and Entry Requirements. .............................................................. 937
Table 10.16. Type Phrase and Resulting Action. ................................................................... 939
Table 10.17. Format 1. ........................................................................................................ 945
Table 10.18. Format 2. ........................................................................................................ 945
Table 10.19. Cross-Reference Chart. .................................................................................... 946
Table 10.20. Error Codes and Message/Solution.................................................................... 947
Table 10.21. Input Format and Entry Requirements. .............................................................. 949
Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 951
Attachment 2— LISTING OF PROCESSES 952
Attachment 3— UPDATED TERMS FOR AF SUPPLY CHAIN SUPPORT 965
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AFH23-123V2PT1 8 AUGUST 2013 25
Chapter 1
GUIDING PRINCIPLES
Section 1A—Purpose, Scope & Description of this Handbook
1.1. Purpose, Scope & Description of this Handbook.
1.1.1. Purpose. AFH 23-123, Volume 2, Integrated Logistics System – Supply (ILS-S), prescribes standardized processes for all materiel management activities operated or supported
by the Integrated Logistics System – Supply (ILS-S). It applies to all ILS-S users.
1.1.2. Description of Parts. This volume is divided into the following parts:
1.1.2.1. AFH 23-123, Volume 2, Part 1, ILS-S, Materiel Management Operations provides system interface guidance related to the execution of materiel management processes outlined in AFMAN 23-122.
1.1.2.2. AFH 23-123, Volume 2, Part 2, ILS-S, Standard Base Supply System Operations specifies the functional and technical processes applicable to status inquiries, notices,
record maintenance and associated information within the Standard Base Supply System (SBSS).
1.1.2.3. AFH 23-123, Volume 2, Part 3, ILS-S, Standard Base Supply System Reference
specifies the functional and technical processes applicable to system operations within the SBSS.
1.1.2.4. AFH 23-123, Volume 2, Part 4, ILS-S, Ancillary Components addresses the Air Force Supply Central Database (AFSCDB) and the Enterprise Solution-Supply (ES-S). The AFSCDB is designed to replicate the SBSS processes without changing its business
practices. This part of the handbook provides detailed information on the AFSCDB. Additionally, an introduction to the ES-S and link to the online ES-S handbook is provided.
1.1.3. Relation to other Publications. If the information in this handbook appears to conflict with between the various volumes, parts, or chapters of this handbook, the conflicts will be referred to the publication OPR for resolution.
1.1.4. Changes to this publication. Command staff offices or AF bases desiring to make recommended changes to the information contained herein will make such recommendations
through their respective MAJCOM/command chain. Supplements to this publication are allowed at MAJCOM level or higher and must be routed to the OPR of this publication for coordination prior to certification and approval.
1.1.5. Construct. This manual has the same construct as AFI 23-101 and AFMAN 23-122. While not all sections within AFI 23-101 have associated procedures enumerated in AFMAN
23-122 or this publication, those sections where procedures/processes are detailed have the same section titles. For example, Sec. 5D, Equipment Management is the same section in AFI 23-101, AFMAN 23-122, and Ch 5.
1.1.5.1. Users are encouraged to refer to Attachment 1 and Attachment 2 for reference information as well as identification of legacy AF supply chain functions with updated
terminology.
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26 AFH23-123V2PT1 8 AUGUST 2013
1.1.5.2. The Integrated Logistics System-Supply (ILS-S) system is the overarching term
used to describe the system(s) used by base retail materiel management operations. The ILS-S is comprised of the Standard Base Supply System (SBSS), Enterprise Solution –
Supply (ES-S), and the Air Force Supply Centralized Database (AFSCDB). In many cases the term ILS-S is used to identify system related functions/references. Where applicable, in some instances, specific identification of SBSS or ES-S is used for more detailed
identification.
Section 1B—Overview
1.2. Overview. This chapter outlines reference information for materiel management processes associated with satellite operations. These processes include Satellite Relocation (Rehome); Satellite Account Pre-Conversion/Conversion; and Resizing the Database. Additional materiel
management guidance on these processes can be found in AFI 23-101 and in AFMAN 23-122.
Section 1C—Satellite Operations
1.3. Satellite Operations.
1.3.1. Satellite Rehome Sequence for Pre-Relocation System Processing Actions.
1.3.1.1. Purpose: To provide a recommended schedule for planning satellite Rehome
beginning 90 days before the completion date.
1.3.1.2. The following actions will be performed:
1.3.1.2.1. 90 Days before Download. AFMC will contact the gaining and losing CSB personnel, Accounting and Finance officers of both the gaining and losing bases and provide a standard checklist detailing all actions required in the 90-day
window.
1.3.1.2.1.1. Items for special attention are listed below:
1.3.1.2.1.1.1. Rehoming requirements. Programs NGV028, Satellite Rehoming Download and NGV030, Satellite Rehoming Upload.
1.3.1.2.1.1.1.1. Program NGV028. Satellite Rehoming Download provides
the capability to transfer selective satellite records to tape for rehoming actions. The records selected for processing based on the system designator
(s) requested are: item, detail, authorized/in-use detail, repair cycle, inventory accuracy, and routing identifier records. The option exists to convert data elements in the item, detail, repair cycle, and authorized/in-use records
according to the option in the parameter image.
1.3.1.2.1.1.1.2. Program NGV030. Satellite Rehoming Upload provides the
capability to load selective records to the SBSS database from the rehoming tape generated by program NGV028. When the same stock number, but different system designator, is previously loaded, the common data elements
on the item record are transferred to the record being loaded. A printout will be produced indicating the number of records loaded and any reject notices
that may be generated.
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AFH23-123V2PT1 8 AUGUST 2013 27
1.3.1.2.1.1.2. Parameters and options for program NGV028.
1.3.1.2.1.1.3. System designator selection. If the transferring satellite system designator duplicates a designator already in use at the gaining base, a new one
must be selected for the transfer. This newly selected system designator will be used for NGV028 processing.
1.3.1.2.1.2. Support agreements. Initiate AFPD 25-2, Support Agreements or a
formal memorandum of agreement for non Support Equipment (SE) Functiona l Activity supported accounts.
1.3.1.2.1.3. Supply Management Activity Group (SMAG) Operating Program revision. AFMC will prepare revised SMAG Operating Programs. Losing command notifies HQ AFMC/FMRS and Defense Finance & Accounting
Service (DFAS) of anticipated move, including information on the losing and gaining CSB, MAJCOM involved, and date of move.
1.3.1.2.2. 30 Days Before Download. The following actions will be performed:
1.3.1.2.2.1. The losing CSB will give the gaining CSB a list of all satellite P item records, sequenced by the last ten positions of the stock number. The gaining CSB
will use the list to identify any duplicate numbers that may exist between the two accounts. The gaining base then gives the satellite (or losing CSB, as applicable) a
block of serial numbers that the gaining base has not used along with a list of the duplicate numbers. The satellite (or losing CSB) assigns new numbers by processing indicative data changes to eliminate the duplication. The losing CSB
will prepare a checklist of products to send to the gaining CSB (reference the applicable areas within this section). A copy of the checklist will be given to the
person responsible for delivering the products to the gaining CSB. He/she must ensure all items on the list are delivered.
1.3.1.2.2.2. For SE Functional Activity managed accounts, losing CSB will
provide list of “P” item records to AFMC for stated action. Required products are created and transferred from the losing CSB to the gaining AFMC.
1.3.1.2.2.3. AF Form 86, Request for Cataloging Data/Action and DD 1348-6, DoD Single Line Item Requisition System Document (Manual-Long) Form. Applicable AF Forms 86 and/or DD 1348-6 will be updated as necessary and sent
to the gaining CSB with the transfer package.
1.3.1.2.2.4. Organization and shop codes. The satellite will stop loading new
organization and shop codes.
1.3.1.2.2.4.1. Losing CSB. The losing records maintenance for accounts under the SE Functional Activity construct will give the gaining CSB a copy
of the Project Fund Management Record (PFMR)/Organization Cost Center Record (OCCR)/Organization Directory (program NGV934, see AFH 23-
123, Vol 2 Pt 2 Ch 16) and a list of all organization and shop codes assigned to the satellite account.
1.3.1.2.2.5. Change of system designator. If the system designator is being
changed, the losing CSB must prepare organization loads for applicable
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28 AFH23-123V2PT1 8 AUGUST 2013
organizations that correspond to the selected change-to system designator (e.g., if
selected system designator = A9, then load organization record 049).
1.3.1.2.3. 20 Days before Download. The gaining command will submit written
correspondence to AF/A4L, DASSC -SLS/DSFC-S, Wright-Patterson AFB OH, DFAS-Denver Center Denver CO/JXA, DFAS-Limestone ME/JAM, Defense Enterprise Computing Center (DECC) Oklahoma Tinker AFB OK/DISA-WEK,
AFMC, and National Guard Bureau Washington DC/A4/A4R, to advise these activities of the change and to request an address change from the losing CSB to
the gaining CSB. Note: Notify MSG/SLE (For the appropriate IT system) and AFMC Allowance Standard Activity only if the satellite is a type E account. The information provided must include the Stock Record Account Number (SRAN),
Routing Identifier (RID), and the communication routing indicator of the computer support base. This information is required to ensure that all data for the satellites
SRAN or RID is correctly routed to the computer support base.
1.3.1.2.3.1. Consolidated Transaction History (CTH) Instructions. AFMC will process program UTL041 for the losing system designator for each month in
the CTH database. Ensure the losing system designator is in card columns 51-52 and ‘B’ is in card column 54 of the UTL041 select image to bypass deletion
of the CTH records. Process UTL041 twice for
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