brought to you by the school library system of jefferson-lewis boces journey of an ill item

Brought to you by the School Library System

of Jefferson-Lewis BOCES

JOURNEY OF AN

ILL ITEM

For ALL Transactions

Step 1a- determining categories

Determine in which of 4 categories (A-D) your item belongs: A: Jeff-Lewis BOCES SLS schools, B: CIDER (except “ours”,) C: ICICILL using NCLS delivery, or D: ICICILL mailing. Use the Interlibrary Loan Procedures for Handling Items document.

Interlibrary Loan Procedures for Handling Items

For ALL Transactions

Step 1a continued

*For ICICILL, transaction category must be determined by using the:

North Country Regional Directory and the NCLS Delivery Versus Mailing document

North Country Regional Directory Page Sample

NCLS Delivery Versus Mailing Document

For ALL TransactionsStep 1b- categories defined

• A: Jeff-Lewis BOCES SLS schools are the 51 schools in our system. This means both ICICILL AND CIDER transactions for those schools.

• B: CIDER for MO and OH BOCES SLS’s- any in CIDER that are not “our” school libraries

• C or D: ICICILL – any that are not “our” school libraries. Find the system and code in the NC Regional Directory, decide if the item can be put in the NCLS delivery (C) or if or if it needs to be mailed (D.) Use the NCLS Delivery Versus Mailing document for this info.

For ALL Transactions

Step 1cUse these examples as a reference:Code library and system category

W4J (CIDER & ICICILL) Ohio Elementary, JL SLS -“ours” A

OHPM (CIDER) Holland Patent MS, OH BOCES SLS B WAT (ICICILL) Watertown Public, NCLS C TIC (ICICILL) Black Watch Memorial, CVES D

For JL BOCES SLS’ 51 Schools

Step 2

Place pull slip inside book or other ILL item

For JL BOCES SLS’ 51 Schools

Step 3Place item in an orange bag or manila envelope marked with the borrowing library’s code and place with other JL BOCES pony mail.

P4J-Library

P4J- Library

For JL BOCES SLS’ 51 Schools

Your part is done!

The item is sorted by the JL BOCES pony driver and hand delivered to the borrowing school’s office or library.

BOOK

For CIDER: MO and OH BOCES SLS’(not “our” school libraries)

Step 2

Place pull slip inside book or other ILL item

For CIDER: OH and MO BOCES SLS’(not “our” school libraries)

Step 3

Place item in manila envelope, fill out the CIDER Label Sheet for OH & MO Libraries and tape it to the outside of the manila envelope.

BOCES: OHDistrict: Holland PatentBuilding: OHPMLibrarian:Richard Axt

CIDER Label Sheet for OH & MO Libraries

For CIDER: OH and MO BOCES SLS’(not “our” school libraries)

Step 4Place manila envelope inside your School Library System brown envelope. If too large for brown envelope, place manila envelope (with CIDER label sheet filled out) inside a larger manila envelope or an orange bag and write “J3J- School Library System” on the outside.

Place item with other JL BOCES pony mail.

W4J

J3J-Return to SLS

W4J- Ohio Elementary

J3J- School Library

System

J3J-School Library System

For CIDER: OH and MO BOCES SLS’(not “our” school libraries)

Your part is done!

The item is sorted by the JL BOCES pony driver and goes to the School Library System where we place it in a bin for the Madison-Oneida BOCES driver to pick up on Tuesdays and Thursdays. It will then be delivered to theborrowing school’s library.

BOOK

SLS Office bin

For ICICILL: Category C - Non-mailing

Step 2

Place pull slip inside book or other ILL item

For ICICILL: Category C - Non-mailing

Step 3

Fill out the ICICILL non-mailing bookmark

The system and library code are found in the North Country Regional Directory. Do not rely on the pull slip for this info. (i.e.: NCLS: 13 is not a valid library code.)

ICICILL Non-mailing Bookmarks

For ICICILL: Category C - Non-mailing

Step 4

Place bookmark inside book or other item with the system and library codes showing.

For ICICILL: Category C - Non-mailing

Step 5Place item inside your School Library System brown envelope. No other packaging is needed. (If too large for brown envelope, use a manila envelope or an orange bag and write “J3J- School Library System” on the outside.

Place item with other JL BOCES pony mail. J3J-

School Library System

For ICICILL: Category C - Non-mailing

Your part is done!

The item is sorted by the JL BOCES pony driver and goes to the School Library System where we place it in the NCLS bin. The bin is picked up each Thursday by the NCLS van driver and is sorted at North Country Library System.

Items will be delivered to the borrowing libraryon their next weekly delivery day.

NCLS bin

JL BOCES

For ICICILL: Category D - Mailing

Step 2

Place pull slip inside book or other ILL item

For ICICILL: Category D - Mailing

Step 3Address a shipping label and attach it to a padded mailing envelope.

*Addresses for ICICILL items that need to be mailed are found in the North Country Regional Directory.

Black Watch Memorial Library

99 Montcalm StreetTiconderoga, NY 12883

For ICICILL: Category D - Mailing

Step 4Place book or other item in the padded manila envelope. Seal it securely with staples and packing tape.

For ICICILL: Category D - Mailing

Step 5

Mail the package through your district.

For ICICILL: Category D - Mailing

Your part is done!

The item will arrive at the borrowing school’s library via the mail carrier.

Forms You Will Need

CIDER Label Sheet for OH & MO LibrariesICICILL non-mailing bookmark

Both of these forms can be found on the ILL page of the School Library System’s website:http://jlbocessls.nnyln.org

REMINDERS

These documents will help you determine what to do with each interlibrary loan item. They are all found on the ILL page of the School Library System as well as linked here:

Interlibrary Loan Procedures for Handling ItemsNorth Country Regional DirectoryNCLS Delivery Versus Mailing documentNCLS Delivery Versus Mailing document

The ILL Item’s Journey is Complete!

One of the most important parts of interlibrary loaning is responding to and handling the items in a timely manner. By following these instructions, we hope to keep the flow of books and other items between borrowers and lenders smooth and as quickas possible. for your help with the process!

Thank

You