brio 101: understanding department statements

BRIO 101: Understanding

Department Statements

Presented by

April Dunham-Filson

Agenda

Introduction Running a Department Statement Reading a Department Statement Running a Payroll Report Reading a Payroll Report Questions

Creating your statement

Click on the Process button highlighted above

Enter the Fiscal Year or highlight

Click OK

Enter the Fiscal Period or highlight

Click OK

Running your Department Statement

Enter your department ID Enter numerous Dept ID’s

by separating with a comma and no space

If it isn’t something you want to limit on, click Ignore

Click OK

Enter an Account Code If it isn’t something you

want to limit on, click Ignore Click OK

Department Statement (cont)

Enter a Fund Code Brio is case sensitive If it isn’t something you

want to limit on, click Ignore

Click OK

Enter a Program Code If it isn’t something you

want to limit on, click Ignore

Click OK

Department Statement (cont)

Enter a Class Code If it isn’t something you want

to limit on, click Ignore

Click OK

Department Statement (cont)

The Results

Different types of Statements

4 types of statements YTD Statement-Detail =

Detailed breakdown based on your limits to create a statement

YTD Statement-Summary = Summary report by account codes

YTD Mgmt Summary = Summary report of the detail

YTD Statement-Summary by Dept/Fund/Prog = One page per

How to read your Statement

Header Breakdown of Detail

Date = System transaction date Description = Vendor Name or type of transaction Doc Code = Relates to the Source and what code

the system generates in the system Doc Ref = A reference field based on the type of

transaction, for example invoice number, procard cardholder name, or work order number

Enc Number = PO number

Source = Type of transaction this is This code will tell you who to contact within Financial

Services Current Budget = Only used when given a budget,

usually will only be one overall entry <Rev>/Exp = Revenue or expense that is adding or

deducting from your account. Actual charges to your accounts. Signs are opposite than normal in this column

Encumbrance = The amount of the PO and any adjustments to that PO

Bal Available = The amount available in that chartfield What is most important is the overall balance available and

whether or not you are deficit

Creating your Payroll Report

Click on the Process button highlighted above

Running your Payroll Report

Enter your Username

Click OK

Enter your PIN Click OK

Payroll Report (cont)

Enter DeptID If it isn’t something you

want to limit on, click Ignore

Click OK

Enter the Fund If it isn’t something you

want to limit on, click Ignore

Click OK

Enter an individuals name If it isn’t something you

want to limit on, click Ignore

Click OK

Enter the Fiscal Year or highlight a year that is there

Click OK

Payroll Report (cont)

The Results

Different types of Reports

2 Reports broken down by Dept Id or Prgm

Pivots Give a different way

to view the results Export to Excel

How to read your report

Overall report (very basic) Dept ID Fund Account Code Employee Empl ID Program Porject Amount

Questions