break out project collaboration tools: intro matthias

Breakout

Collaboration tools

WeBBT 2011, May 3

Welcome and Check-In

About this breakout

• Five speakers:

• What do we have? (Matthias Priem, IBBT)

• Facts & Figures (Peter Mechant, MICT)

• iCocoon preliminary results (Kris Naessens, )

• Coding together (Camille Reynders, ilab.o)

• Do’s and Don’t’s (Piet Verhoeve, Televic)

• And you…

• All though we have asked you many things many times

• Please ask questions during panel discussion

About me

• Matthias Priem

• Responsible for all things ICT at IBBT

• Also collaboration offering

• MyBBT, ERP

• Video & Phone conferencing

• More to come…

• About this presentation:

• What we offer (or do not offer)

• Try to touch some of the stuff that was entered at registration time.

“Setting up environments that

allow you to collaborate as

efficiently as possible”

“Setting up environments that

allow you to collaborate as

efficiently as possible”

• What we can do

• Listen as much as possible

• Answer as much as possible (not necessarily a yes)

• Implement as fast as possible

• Interface with your existing tools (mail, calendar)

“Setting up environments that

allow you to collaborate as

efficiently as possible”

What you can do

Tools are certainly not everything. We can build you a tank, but you still need to drive it (or hop on).

Requires a bit of discipline

The importance of leadership in projects

Tools available – www.mybbt.be

Home for all IBBT related projects Focus on ICON, open for any

- One stop shop for IBBT related stuff

+ EXTRANET

Tools available – www.mybbt.be

WIKI ideal for: Short Documents (1/2 pages) Quickly available Quickly editable

Use case: Documentation Meeting notes

Tools available – www.mybbt.be

Document Library Longer, official documents Version-able (but..) Online preview Workflow possible: - comments - send to people (or ERP, IWT) - advanced user rights

Use case: Deliverables Online fileserver++

Tools available – www.mybbt.be

Calendar - Supports invites for meetings with follow-up - You can export this calendar view to iCal or Outlook 2010. - In beta: Doodle support - Coming up: support for Google calendar - Coming up? ‘real’ meeting invites.

Tools available – www.mybbt.be

Discussion board – aka mailing lists -Access control - Mailing list per project - Mailing list per WP - Mail via mail client or via web. -… no attachments though…

Tools available – www.mybbt.be

See who your colleagues are here. Site managers also invite or change user’s roles here.

Tools available – www.mybbt.be

There’s more… - BLOG per project - Link module for bookmark sharing

- and please check out the documentation on extranet!

About listening

Roadmap MyBBT

• Scheduled to release (pre-summer holiday):

• Doodle functionality (finally)

• Mailing list improvements

• Better external calendar support

• After the summer

• Optimalisation of all existing features

• Large upgrade (alfresco 3.4)

• New registration framework

• Project dissimination

• Publish documents on www.ibbt.be

• Publish on any site via API

Video conferencing 7 access point available. - Reservation via helpdesk@ibbt.be - Great for meetings with people that you see frequently, or know already i.e. follow-up. - Usability issues are there -Do yourself a favor and come a little bit earlier…. - Where’s kortrijk?

Phone conferencing

Anyone can be an organiser - We use arkadin services - Billable to project or research group - Easy to use, good support

- contact helpdesk@ibbt.be for accounts. - Pay as you use

There’s more

• ERP

• Financial project data

• Administrative data

• Lending service

• Short term lending of equipment or material

• LCD Screens for events, laptops, etc..

• Via helpdesk@ibbt.be

• And many more.

• …

What we do not do (yet)

What we do not do (yet) Collaborative writing…

What we do not do (yet) Task Management & follow up

What we do not do (yet) Project Planning

What we do not do (yet) And many more…

What we do not do (yet) Lawyers are different business model

What we do not do (yet)

Thanks & questions.