boe overview for montgomery county right to vote task force
Post on 27-Nov-2014
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Submitting your
application
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Submitting Your Application
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Submitting your
application
Processing your voter registration
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Processing your registration
• Is it complete and legible?• Did we receive it in time?• Maryland requires identity
verification at time of registration• MVA or last four of SSN• Only exception is in-person
registrants who check “do not have”• Failure to provide prompts ID
requirement at the polls• Last-minute registrants – particularly if
they provide SSN and not MVA number - may have to cast a provisional ballot
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Processing your registration:
Motor Vehicle Administration
• Vast majority of all new registrations and record updates
• More or less automatic for voter (opt in)
• Manual process on back end• Lack of name standard leads to:
• Match quality concerns• Transactions without material change
to voter record (i.e. middle initial)• Impact on petition verification
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• Launched just before2012 general election
• Requires match to current driver’s license
• Not integrated with voter record lookup; voter retypes all data
• Not yet seeing the efficiency savings of other states
Processing your registration:
Online registration
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Registration Method:
• Handwriting • Smaller percentage than in the past• High volume at peak processing time• Voters submit duplicates
“just to be sure”• Voters tend to provide last four of SSN
rather than driver’s license number.• Can lead to duplicate voters or
identity confusion – i.e., John Smith and J. Henry Smith with same DOB and last four of SSN
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Registration Method:
High School
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Registration Method:Forms received through April drive
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Registration Method:Forms received through April drive
* Teens now registering @MVA at 16
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Registration Method:
Nursing Home
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Registration Method:
Federal Post Card
• Can be used for both registration and absentee ballot request
• Default for absentee ballot request is one federal election cycle
• Means of applying for federal-only ballot if do not intend to return from overseas
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Other Registration Methods
• Petition signature• Absentee ballot application• Provisional ballot • Jury service• USPS change of address
• In-state changes only• Yellow stickers; one of few
counties that purchases NCOA
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Submitting your
application
Processing your voter registration
Getting your data to the
polls
Early voting (E-12 to 5 days)
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Close of registration (E-21 days)
State Board of Elections
Election Day
Montgomery County has 1,200 electronic pollbooks that must be individually loaded with updated voter data for the correct precinct, tested and secured with numbered seals. Chain of custody documentation must also be completed for each pollbook between early voting and Election Day.
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Submitting your
application
Processing your voter registration
Getting your data to the
polls
Updates by provisional
ballot
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• Majority are out-of-precinct or change of address• Counted for all *eligible* contests (may not be same ballot style in that polling place)• Labor-intensive form of “convenience” voting
Provisional Ballots
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2012 General Election:
13,411 provisional ballots
Reasons for rejection:
Reasons for issuance (estimates):
Disposition:
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Q: What happens if
you don’t vote?
A: Nothing
•Submitting your
application
•Processing your voter registration
•Getting your data to
the polls
•Hello? Are you still there?
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Q: What happens if
your mail bounces?
A: You become an
“inactive voter”
•Submitting your
application
•Processing your voter registration
•Getting your data to
the polls
•Hello? Are you still there?
What does it mean to be an “inactive voter”?
We have reason to believe you’re not there. Laws, regulations dictate. Usually, this means:
Our mail to you has been returned undeliverable or You declared yourself ineligible for jury duty
We try to contact you Confirmation mailings sent; update if in-state address
You still appear in the pollbook Have to affirm residency to cast ballot
This is where it matters if you don’t vote – Inactivity triggers cancellation after two federal cycles
with no vote, no response to our mailings, no petition signature, no jury duty or MVA update
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•Submitting your
application
•Processing your voter registration
•Getting your data to
the polls
•Hello? Are you still there?
•We send you lots of
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Returned mail:Sample ballot sent to all voters
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Eventual cancellation if…
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Montgomery County has 667,393 registered voters***estimated 600,000 transactions in FY13
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Montgomery County Voters:
Party Affiliation
Libertarian: 2,146 No longer recognized:
Green: 1,690 Constitution Party, Independent Party,
Americans Elect: 28 Populist Party, Reform Party
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2012 Presidential Election:Our Decisions/Advantages in Minimizing Lines
Good facilities Large county recreation centers; some other counties needed to
use less well-equipped libraries in high turnout areas Emphasis on pollworkers
Multiple trainers in each class, hands-on training Aggressive screening and evaluation
Dedicated resources to early voting 30-35 DREs, 5-10 EPBs at each early voting site 24 workers plus 3+ staff/Board members at each site at all times Staff, trainers available to focus on moving the process efficiently
Targeted limited Election Day resources Based on actual past use of individual pieces of equipment Nuances of each precinct (facility issues, experience of workers,
demographic factors, language assistance and other needs) Voter education
Sample ballot to all households, paid and unpaid advertising FutureVote, metroDCvote.org, and other outreach initiatives
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Voter Registration
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Operations and IT
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Absentee Voting
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2012 Presidential Election:Voting in Montgomery County
Early17%
Absentee9%
Election Day74%
Early16%
Absentee6%
Election Day78%
Statewide
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Absentee Voting
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Absentee Voting
• No excuse needed• Ballot must be postmarked by
Election Day• Can be received up to ten later• Special elections can be
conducted entirely by mail• New for 2014:
• State assuming responsibility for UOCAVA voter services
• All voters can request ballot online, print from home, send using own envelope/paper
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Operations and IT
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Non-EJ Operations/IT
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Election Day
Average Hourly Turnout by Precinct
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Election Judge Management
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2012 Presidential Election:Shortest Lines of Large Jurisdictions in State
Wait Time in Minutes (Responses to MIT Cooperative Congressional Election Study)
0
10
20
30
40
50
60
70
80
Prince
Geo
rge's
Cou
nty
Anne
Arunde
l Cou
nty
Baltim
ore
City
Baltim
ore
County
Mon
tgom
ery Coun
ty
Prince George's County
Anne Arundel County
Baltimore City
Baltimore County
Montgomery County
Early Voting (% of Statewide)
0%
2%
4%
6%
8%
10%
12%
14%
16%
18%
20%
PrinceGeorge'sCounty
Anne ArundelCounty
Baltimore City BaltimoreCounty
MontgomeryCounty
Election Day (% of Statewide)
0%
5%
10%
15%
20%
25%
PrinceGeorge'sCounty
Anne ArundelCounty
Baltimore City BaltimoreCounty
MontgomeryCounty
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2012 Presidential Election:Our Decisions/Advantages in Minimizing Lines
Good facilities Large county recreation centers; some other counties needed to
use less well-equipped libraries in high turnout areas Emphasis on pollworkers
Multiple trainers in each class, hands-on training Aggressive screening and evaluation
Dedicated resources to early voting 30-35 DREs, 5-10 EPBs at each early voting site 24 workers plus 3+ staff/Board members at each site at all times Staff, trainers available to focus on moving the process efficiently
Targeted limited Election Day resources Based on actual past use of individual pieces of equipment Nuances of each precinct (facility issues, experience of workers,
demographic factors, language assistance and other needs) Voter education
Sample ballot to all households, paid and unpaid advertising FutureVote, metroDCvote.org, and other outreach initiatives
Early voting (E-12 to 5 days)
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Close of registration (E-21 days)
State Board of Elections
Election Day
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2012 Presidential Election:Our Decisions/Advantages in Minimizing Lines
Good facilities Large county recreation centers; some other counties needed to
use less well-equipped libraries in high turnout areas Emphasis on pollworkers
Multiple trainers in each class, hands-on training Aggressive screening and evaluation
Dedicated resources to early voting 30-35 DREs, 5-10 EPBs at each early voting site 24 workers plus 3+ staff/Board members at each site at all times Staff, trainers available to focus on moving the process efficiently
Targeted limited Election Day resources Based on actual past use of individual pieces of equipment Nuances of each precinct (facility issues, experience of workers,
demographic factors, language assistance and other needs) Voter education
Sample ballot to all households, paid and unpaid advertising FutureVote, metroDCvote.org, and other outreach initiatives
68
2012 Presidential Election:Our Decisions/Advantages in Minimizing Lines
Good facilities Large county recreation centers; some other counties needed to
use less well-equipped libraries in high turnout areas Emphasis on pollworkers
Multiple trainers in each class, hands-on training Aggressive screening and evaluation
Dedicated resources to early voting 30-35 DREs, 5-10 EPBs at each early voting site 24 workers plus 3+ staff/Board members at each site at all times Staff, trainers available to focus on moving the process efficiently
Targeted limited Election Day resources Based on actual past use of individual pieces of equipment Nuances of each precinct (facility issues, experience of workers,
demographic factors, language assistance and other needs) Voter education
Sample ballot to all households, paid and unpaid advertising FutureVote, metroDCvote.org, and other outreach initiatives
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2012 Presidential Election:Voting in Montgomery County
Early17%
Absentee9%
Election Day74%
Early16%
Absentee6%
Election Day78%
Montgomery County
Statewide
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2012 Presidential Election:Voting in Montgomery County
Early17%
Absentee9%
Election Day74%
Early16%
Absentee6%
Election Day78%
Montgomery County
Statewide
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By the Numbers
667,393 registered voters71 ballot styles9 early voting centers250 precincts3,000 Election Judges2,000 Future Vote students3,200 voting machines1,200 electronic pollbooks
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Budget for FY 2013-2014
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Budget for FY 2014
Permanent and Temporary Personnel by
Function
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Outreach
• No dedicated full-time staff• Paid advertising:
$20,000• Sample ballot: $200,000• Future Vote: Priceless
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Early Voting
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Early VotingEarly Voting Turnout by Voting Center Location
0
500
1000
1500
2000
2500
3000
3500
4000
4500
5000
SAT SUN MON TUE WED THU FRI
BAUER
EOB
GMNTOWN
PRAISNER
SIL SPRING
82
Election Day
Average Hourly Turnout by Precinct
0
20
40
60
80
100
120
140
160
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
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Election Day
Average Hourly Turnout PER DRE by Precinct
0
2
4
6
8
10
12
14
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
84
Election Day
0
50
100
150
200
250
300
Hourly Turnout by Precinct
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Election Day
Hourly Turnout PER DRE by Precinct
0
2
4
6
8
10
12
14
16
18
20
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2012 Presidential Election:Our Decisions/Advantages in Minimizing Lines
Good facilities Large county recreation centers; some other counties needed to
use less well-equipped libraries in high turnout areas Emphasis on pollworkers
Multiple trainers in each class, hands-on training Aggressive screening and evaluation
Dedicated resources to early voting 30-35 DREs, 5-10 EPBs at each early voting site 24 workers plus 3+ staff/Board members at each site at all times Staff, trainers available to focus on moving the process efficiently
Targeted limited Election Day resources Based on actual past use of individual pieces of equipment Nuances of each precinct (facility issues, experience of workers,
demographic factors, language assistance and other needs) Voter education
Sample ballot to all households, paid and unpaid advertising FutureVote, metroDCvote.org, and other outreach initiatives
87
2012 Presidential Election:Shortest Lines of Large Jurisdictions in State
Wait Time in Minutes (Responses to MIT Cooperative Congressional Election Study)
0
10
20
30
40
50
60
70
80
Prince
Geo
rge's
Cou
nty
Anne
Arunde
l Cou
nty
Baltim
ore
City
Baltim
ore
County
Mon
tgom
ery Coun
ty
Prince George's County
Anne Arundel County
Baltimore City
Baltimore County
Montgomery County
Early Voting (% of Statewide)
0%
2%
4%
6%
8%
10%
12%
14%
16%
18%
20%
PrinceGeorge'sCounty
Anne ArundelCounty
Baltimore City BaltimoreCounty
MontgomeryCounty
Election Day (% of Statewide)
0%
5%
10%
15%
20%
25%
PrinceGeorge'sCounty
Anne ArundelCounty
Baltimore City BaltimoreCounty
MontgomeryCounty
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