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BOARD OF DIRECTORS
MEETING AGENDA
Wednesday, December 19, 2018
10:00 AM – 12:00 PM TAB
1. CALL TO ORDER Kevin Gay
2. APPROVAL OF THE MINUTES Kevin Gay 1
3. CHAIRMANS REPORT Kevin Gay 2
Introduction of Donna Orender
4. CEO REPORT Joe Peppers
AT&T Positivity Project Presentation
5. FINANCE COMMITTEE REPORT Tyra Tutor 3
Financial Report- September 30, 2018
Financial Report- October 31, 2018
6. GOVERNANCE COMMITTEE REPORT Dr. Barbara Darby 4
Work Plan Update
7. NEW BUSINESS (open for public comments prior to vote)
Action Item- Healthy Families Mary Nash 5
Contract Amendment
8. PRESENTATION
Don’t Miss A Beat Performance Gwen Owens
9. COMMENTS FROM THE BOARD
10. PUBLIC COMMENTS
11. ADJOURN
Next Regular Board Meeting: January 16, 2019 10:00 a.m.
Kids Hope Alliance The Jacksonville Partnership for Children, Youth and Families
1095 A. Philip Randolph Blvd. Jacksonville, FL 32206
Board Meeting Minutes
Meeting Information Date: November 28, 2018 Location: 1095 A. Philip Randolph Blvd. 1st floor, Multipurpose Room
Board Member Attendance
N Kevin Gay- Chair N Tyra Tutor
Y Dr. Barbara Darby Y Dr. Marvin Wells
Y Rebekah Davis
Y Dr. Nat Glover-Vice Chair
Advisory: Jackie Simmons, Duval County Public Schools; Elizabeth Webb, the Office of the Public Defender; Lisa Page, the Office of the State Attorney
OCG: Lawsikia Hodges
City Staff: Dawn Lockhart, Dr. Johnny Gaffney KHA Staff: Joe Peppers, Delores Williams, Dr. Jennifer Blalock, Adam Miller, Cynthia Nixon, Debbie Verges, Kenneth Darity, Tyrica Young, Sylvester Pinckney, Jerelyn Allen, Mary Nash, Lisette Maldonado, Lenora Wilson, Dae Lynn Helm, Ruth Waters, Lucy Farley, Chris McNeilly, Rodger Belcher, Katoia Wilkins and Mari Ganues, Sherrill Hensley, Gisette Moscoso.
Guest: 11.28.18 Guest Sign in.pdf
Agenda Items Action/Outcome
CALL TO ORDER Dr. Nathaniel Glover called the meeting to order at 10:00 am.
Dr. Glover thanked everyone for attending. Dr. Glover stated that comment cards are available for anyone wishing to speak to an item or for general comments at the conclusion of the meeting.
APPROVAL OF THE MINUTES
Dr. Glover asked for a motion to approve the minutes from the October
30th meeting. Dr. Darby made the motion to approve with clerical changes
and Ms. Davis seconded the motion. Dr. Glover opened the floor for
discussion and public comments. With none being heard Dr. Glover asked
all in favor to signify by the sign of “aye”. All were in favor and the motion
passed.
CHAIRMAN’S REPORT
Dr. Glover hoped everyone had a wonderful Thanksgiving and proceeded
to talk about the Essential Services Launch that took place on November 7th
at FCSJ Downtown Campus.
It was a great success and had a tremendous turnout.
Dr. Glover turned the floor over to Joe Peppers to give his CEO report.
CEO REPORT
Mr. Peppers said he was very thankful for the partnerships and for his
KHA team. Mr. Peppers said he will be spending a lot of time over the next
quarter meeting with staff and partners. Mr. Peppers mentioned that he
meets with his Sr. Directors each Monday and has set up meetings with the
Directors of each Essential Services category to get their feedback. Mr.
Peppers asked that everyone direct their attention to the slide presentation.
The slide consisted KHA staff participation in community events put on by
our partners. Mr. Peppers hopes to have picture for every board meeting to
showcase our partners and all the work that they do. Building relationships
with the youth is at the forefront of what we do.
The Essential Services Plan Launch that took place on Nov. 7th at 2 pm at
FSCJ Downtown was even better than he thought. Mr. Peppers thanked the
president of the Mayors Young Leaders Advisory Council for speaking and
doing such a good job.
Other items Mr. Peppers addressed were staff birthdays and anniversaries
Dr. Glover turned the floor over to Dr. Darby to give the Governance
Committee Report.
GOVERNANCE COMMITTEE REPORT
Dr. Darby committee met on Nov. 5th. Dr. Darby went over the Governance
Committee timeline and discussed the work plan tracker. Dr. Darby
briefly touched on documents still under review by the committee and
hope to have something firm to present to the board soon. Dr. Darby stated
the Governance Committee took action on three of the items being
presented today and she will make the motion for them as we move
through the agenda.
NEW BUSINESS ACTION ITEM
Adam Miller introduced Grants Framework
The Board is asked to approve and implement the framework document
ACTION ITEM ACTION ITEM
to guide the solutions of all future grants that Kids Hope Alliance applies
for and enters into. Dr. Darby made the motion and Dr. Glover seconded it.
Dr. Glover opened the floor for discussion and public comments.
With no other comments being heard, Dr. Glover asked all in favor to
signify by the sign of “aye”. All were in favor and the motion passed.
Dr. Jennifer Blalock Parents Who Lead Memoranda of understanding
The Board is asked to authorize the Kids Hope Alliance to enter into a
Memoranda of Understanding with the Jacksonville Public Fund,
Duval county Public Schools and Jacksonville Public Library. Dr.
Blalock stated that this program is a national best practice model and
is used by the League of Cities. The program intentions are to
elevate and provide trainings to parents to be leaders in their
community. Twenty one parents were selected and sixteen of them
are still in the program.
Dr. Darby moved the item and Dr. Glover seconded it. Dr. Glover opened
the floor for further discussion and public comments. With no other
comments being heard Dr. Glover asked all in favor to signify by the sign of
“aye”. All were in favor and the motion passed.
Adam Miller introduced Intra-Agency Liaisons
The Board is asked to approve the Kids Hope Alliance Intra-Agency Liaison
as required by the Ordinance. Mr. Miller stated that Kids Hope Alliance
has selected staff that will be participate in meeting and or events on behalf
of Kids Hope Alliance and bring back that information to be disseminated.
Dr. Darby made the motion and Ms. Davis seconded it. Dr. Glover opened
the floor for discussion and public comments. With none being heard, Dr.
Glover asked all in favor to signify by the sign of “aye”. All were in favor
and the motion passed.
Partner Presentations
Katie Bakewell from NLP Logix gave a snap shot of the Risk Index. The risk Index allows for measuring risk factors at a neighborhood level. Ms. Bakewell talked about how the Risk Index can be used and the Risk Index tools. The information is gathered from several sources such as, US Census Bureau, Department of Education and Juvenile Justice, US Department of Agriculture, JSO and Early Learning Coalition, With this data they can determine which neighborhoods are at greater risk
than others, the number of services provided in that neighborhood and the type of services/programs in that area. The Rick Index allows for better communication on youth issues and improve decision making about what programs will be beneficial and in which areas. The Risk Index is presented as an interactive Tableau dashboard that allows slicing the date in a variety of ways. Ms. Bakewell sated that she can train anyone who wishes to see the program through the request from Kids Hope Alliance management. There was discussion on who provides the information to NLP Logix. Interpretation of the data being presented and how often the information is updated in the system. Dr. Wells asked for clarity on the housing information. Is it rent or mortgage and can it be sorted by district. Ms. Bakewell stated it was all inclusive and she could possibly get it by district. NLP Risk Index PowerPoint for November 2018 Board Meeting (2).pdf
COMMENTS
Rena Coughlin from Non Profits Center made comments Michelle Braun of United Way made comments. Dr. Darby asked for an update on the Stop the Violence Mini grant awards. Dr. Glover reminded the board that the next Board Meeting will be on December 19th at 10 am.
ADJOURN With no other comments being heard the meeting was adjourned at 11:30 a.m.
1
Governance Committee Work Plan:
Youth Travel Trust:
Due: Finalized Recommendations December Committee
Meeting
o Review Policies & Procedures
o Review Ordinance & Eligibility
o Marketing & Communications Strategy
o Create Recommendations for Changes
Memorandum of Understanding: Parents Who Lead:
Due: Finalized Recommendations for November Board Meeting
o Review Ordinance on Entering into MOUs
o Essential Services Category
o Metrics & Evaluation
o Draft Policy & Strategy for MOUs
CEO Performance Evaluation Framework & Process:
Due: Discussion at November Board Meeting
o Review JCC Evaluation Process
o Dr. Darby to consult with COJ Employee Services
o Review City’s Evaluation Process
o Recommend Kids Hope Alliance Framework & Process
Board By-Laws:
Due: Discussion at November Board Meeting
o Update with recommendations from Committee
o Review with Office of General Counsel
Board Ethics Workshop:
Due: December Board Meeting
o Research City & State Policies
o Create Annual Review Process with City Ethics & OGC
2
Grants Framework& Policy:
Due: Approve at November Board Meeting
o Obtain Board Member Input on Board’s Grant Policy
o Draft Framework for Grants Strategy
Legislative Review of Kids Hope Alliance Ordinance:
Due: January
o Review Kids Hope Alliance Ordinance, Ch. 77
o Create recommendation of legislative changes, including
Youth Travel Trust Fund
Interactions with City Agencies & Community Organizations:
Due: Approve at November Board Meeting
o Research Ordinance Requirements
o Create Board Policy & Procedure for Interacting &
Partnering with City Departments and Organizations
Review of old Jacksonville Children’s Commission Board Policies:
Due: January
o Review Jacksonville Children’s Commission Board Policies
o Recommendation of New Kids Hope Alliance Board Policies
& Procedures
Outline: Chief Executive Officer Authority:
Due: December Committee Meeting
o Review Chief Executive Officer’s Authority in Ordinance
o Create Outline of Board Authority and CEO Authority
Board Self-Evaluation:
Due: December Board Meeting
o Create Template & Process for Board Self-Evaluation
o Assist Board Members in Conducting Evaluations
o Board Teambuilding Exercise & Personal Reflection
Kids Hope Alliance Governance Committee Work Plan Progress:
Action Item: Review & Approval of OGC(when applicable):
Kids Hope Alliance Administration:
Governance Committee:
Kids Hope Alliance Board of Directors:
Youth Travel Trust Fund
October 1, 2018
October 1, 2018
October 1, 2018
January 2019
MOU Review Framework
October 1, 2018
October 1, 2018
October 1, 2018
November 28, 2018
Program Evaluation Framework:
CEO Performance Review Process
December 2018
December 2018
December 3, 2018
Kids Hope Alliance By-Laws
December 2018
December 2018
Board Ethics Review
November 5, 2018
November 5, 2018
November 5, 2018
January 2019
Grants Framework
November 5, 2018
November 5, 2018
November 5, 2018
November 28, 2018
Intra-Agency Liaisons
October 2018 October 2018 November 5, 2018
November 28, 2018
Review of JCC Policies
KHA Ordinance Review
Outline of CEO Authority
Board Self-Evaluation
BOARD ACTION ITEM
HEALTHY FAMILIES JACKSONVILLE CONTRACT AMENDMENT FOR 2018/2019
FINANCE COMMITTEE: 12/5/2018
BOARD MEETING DATE: 12/19/2018
TO: KIDS HOPE ALLIANCE (KHA) BOARD OF DIRECTORS
FROM: JOSEPH PEPPERS, CEO, KIDS HOPE ALLIANCE
REQUESTED ACTION:
The Board is asked to authorize the following actions:
1. Approve Contract Amendment #7 between the Ounce of Prevention Fund of Florida and the Kids Hope
Alliance reflecting a change in the organizational structure by moving the Program Manager from under
the Kids Hope Alliance to the Northeast Florida Healthy Start Coalition.
2. Approve Contract Amendment #3 between the Kids Hope Alliance and the Northeast Florida Healthy Start Coalition to reflect the same organizational structure change as made in the Ounce contract.
3. Authorize the CEO to execute the final contract amendments on behalf of the Kids Hope Alliance.
NARRATIVE:
Healthy Families is an evidenced based, voluntary home visiting program that is proven to prevent child
abuse/neglect and improve outcomes for Florida’s highest risk families.
The Healthy Families Jacksonville contract, through the Ounce of Prevention Fund of Florida and a City of Jacksonville match, provides funding in the amount of $2,135,000.00 to operate the Healthy Families Jacksonville program.
This amendment would move the Program Manager position under the NEFHSC subcontract and maintain positions at KHA that oversee compliance and quality under the Healthy Families America model and Healthy Families Florida specific policies and procedures. KHA would continue to be the lead agency and the direct contact with HFF. These changes would create a more effective model for Jacksonville in that a unified APM and PM under one organization would result in a more unified vision, culture and accountability for staff and thus more positive outcomes for families served.
FISCAL IMPACT: No change to the overall program budget.
PROGRAMMATIC IMPACT: Movement of the Program Manager position from KHA to the NEFHSC.
GOVERNANCE/PROGRAM IMPACT: Needs Kids Hope Alliance Board Approval
OPTIONS: 1. Vote to approve recommendation. 2. Decline to approve recommendation.
STAFF RECOMMENDATION: Staff recommends approval.
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