basic incident command system training course · t- card color legend ics form 219 use color 1...

BasicINCIDENT COMMAND SYSTEM Training Course

MODULE 6: Organizing and Managing

Incident Resources

Upon completion of this Module, the participants will be able to:1. Explain the key concepts in organizing resources2. Discuss the importance of describing and

assigning resource status 3. Explain the key considerations for managing

resources4. Develop a plan for organizing and managing

needed resources

Module Objectives

Scope

1. Organizing Resources

2. Managing Resources

Organizing Resources

Module 6: Organizing and Managing Incident Resources

Definition of ResourcesIncident resources include personnel and major equipment that are available or potentially available for assignment.

Module 6: Organizing and Managing Incident Resources

Organizing Incident Resources

· Personnel ResourcesAssigned to functional areas within ICS Sections based on experience, training, and past performance.

· Equipment ResourcesConsist of equipment and the personnel assigned to operate the said equipment. These also include aviation resources.

Module 6: Organizing and Managing Incident Resources

Describing Resources

· KindRefers to broad categories of resources, e.g. crews, bulldozers, SAR teams.

· TypeDescribes performance capability.- T1: highest capability- T2: capability lower than T1

Module 6: Organizing and Managing Incident Resources

VS.

Advantages of Resource Typing

· Helps to determine the right resource for the job during planning

· Makes it easy to communicate what is needed during ordering

Module 6: Organizing and Managing Incident Resources

Advantages of Resource Typing

· Enables the manager to monitor resources for under- or over- capability, and make changes accordingly

· Leads to the use of smaller or less costly resources and contributes to increasing work performance

Module 6: Organizing and Managing Incident Resources

· Single Resources

· Task Forces

· Strike Teams

Options for Using Resources

Leader

Leader

Module 6: Organizing and Managing Incident Resources

· Common way of initially organizing and using resources

· Can be typed to reflect capability· Examples:

- Helicopter, Type 2- Medical Team- K-9 Unit- Division Supervisor

Single Resources

Module 6: Organizing and Managing Incident Resources

· Standardized grouping of commonly dispatched resources of the same kind and type

· Must have a leader, common communications net and transportation, as required.

· Examples:- Leader + 2 Type 2 Bulldozers- Leader + 5 Type 1 Fire Engines- Leader + 2 Type 1 Hand crews

Leader

Strike Teams

Module 6: Organizing and Managing Incident Resources

· Combination of resource kind and types assembled for a tactical task

· Must have a leader, common communications net and transportation as required.

· Example: Search, Rescue and Retrieval Task Force- Leader - Search and Rescue Unit- Medical Unit- Retrieval Unit Leader

Task Forces

Module 6: Organizing and Managing Incident Resources

Advantages of Using Strike Teams and Task Forces· Enables more effective resource use planning· Quick and effective ordering · Reduces radio traffic · Allows monitoring of expansion of organization· Allows resource control and accountability· Helps maintain span of control

Module 6: Organizing and Managing Incident Resources

Resource Status· Assigned

Resource is working in the incident

· Available Resource is in the incident but is not assigned; without a task (perhaps in staging area or camp)

· Out of Service Resource is neither assigned nor available (may be resting or under repair)

Module 6: Organizing and Managing Incident Resources

Changing Resource Status

· Resource status is changed by the Supervisor.· The Supervisor communicates change to next

level Supervisor.· Ultimately, status change gets to Operations Chief

who conveys to the Planning Section to maintain status information on all resources.

Module 6: Organizing and Managing Incident Resources

1. Manual System using Forms

Resource Tracking Systems

Module 6: Organizing and Managing Incident Resources F-16

Resource Tracking Systems

2. Card System or “T” Cards

T- card Color Legend ICS Form 219 Use Color

1 Labels Grey (used only as label card)

2 Hand crews Green3 Engines Rose4 Helicopter Blue5 Personnel White6 Aircraft Orange7 Dozers Yellow8 Task Forces Tan

Miscellaneous Equipment

Module 6: Organizing and Managing Incident Resources

Resource Tracking Systems

3. Magnetic Maps or Status Boards

Module 6: Organizing and Managing Incident Resources

Resource Tracking Systems

4. Computer System

Managing Resources

Module 6: Organizing and Managing Incident Resources

Why is Resource Management Important?

Getting the right resource to the right place at the right time helps assure:1. The job gets done.2. The job gets done SAFELY.3. The job gets done cost- effectively.

Module 6: Organizing and Managing Incident Resources

Resource Management Considerations

1. Establishing Resource Needs2. Resource Ordering3. Check- In Process4. Resource Use5. Resource Demobilization

Module 6: Organizing and Managing Incident Resources

Establishing Resource Needs

· Planning for resource needs is important especially for emerging incidents

· Plan for what you need now and in the future

Module 6: Organizing and Managing Incident Resources

ICS Form 215Operational Planning Worksheet

Module 6: Organizing and Managing Incident Resources

Allows planning for the following: · Work location· Work assignments· Kind and type of resources needed· Current availability of resources· Reporting locations· Requested arrival times· Identifies surplus resources

ICS Form 215Operational Planning Worksheet

Module 6: Organizing and Managing Incident Resources

ICS 215ASafety, Risk and Health Analysis

Module 6: Organizing and Managing Incident Resources

· Used to identify hazards that can threaten the responders and the possible mitigations

· Used in conjunction with ICS 215· Accomplished together by Operations Chief and

Safety Officer· Presented during the Tactics Meeting and used

during the Planning Meeting· Emphasizes that responders’ safety is always the

number one priority

ICS 215ASafety, Risk and Health Analysis

Module 6: Organizing and Managing Incident Resources

Resource Ordering

The process whereby requests (orders) for additional resources are communicated to the Emergency Operations Center

Sample Resource Order in the US

Module 6: Organizing and Managing Incident Resources

Essential Information for Resource Orders

· Incident name· Order/request number· Date and time of request/order· Quantity, kind and type of resources· Reporting location· Requested arrival time· Radio frequency· Name of person and position placing

request/order· Callback number or radio designation

Module 6: Organizing and Managing Incident Resources

PhoneRadio

Fax

Computer

Ordering Methods

Module 6: Organizing and Managing Incident Resources

Ordering Process

· Personnel authorized to make orders:- Incident Commander- Logistics Section Chief- Supply Unit Leader

· IC must approve all orders.· Orders must be communicated to the EOC.

Module 6: Organizing and Managing Incident Resources

Resource Check- in

· A pre- established ICS process that provides resource accountability

· Begins as soon as possible in the course of the incident

· May occur at multiple locations

Module 6: Organizing and Managing Incident Resources

Check- in Locations

· Incident Command Post· Base· Camp· Staging Area· Helibase· Within the Division/Group/Branch

Module 6: Organizing and Managing Incident Resources

Base or CampsDivisions or

Groups

Staging Areas

Resource Use

Resources checked- in may be:1. Initially assigned to base, camps or staging

areas; or2. Directly assigned to divisions or groups

Module 6: Organizing and Managing Incident Resources

Resource Demobilization

· Demobilization refers to the release and return of resources that are no longer required for the support of an incident/event.

· The release and return of resources may occur during an incident/event or after the incident/event is over.

Duration: 30 minutes

Requirements: Activity PacketICS 211 (paper and tarp)ICS 215 (paper and tarp)ICS 215A (paper and tarp)Writing materials

Activity 1:

Instructions: 1. Based on the given scenario update, accomplish

ICS Form 211.2. Plan for the needed resources by accomplishing

ICS Form 215. 3. Enumerate the hazards and possible mitigating

measures using ICS Form 215A.

Activity 1:

Outputs: Accomplished ICS Forms 211, 215 and 215A (on paper and tarp)

Activity 1:

Questions?

Upon completion of this Module, the participants will be able to:1. Explain the key concepts in organizing resources2. Discuss the importance of describing and

assigning resource status 3. Explain the key considerations for managing

resources4. Develop a plan for organizing and managing

needed resources

Module Objectives