auditing digital repositories : an update on standards, preservation, and usage center for research...

Auditing Digital Repositories : An Update on Standards, Preservation, and Usage

Center for Research Libraries

January 21, 2012

The Center for Research Libraries (CRL)• A consortium of over 264 College and

University Libraries, primarily in the U.S. and Canada.

• Our members have an interest in auditing and certification because they are investing in digital repositories.

11/28/2007 Practices & Challenges in Preservation

The OAIS standard defines conformance in terms of the Information Model and the mandatory responsibilities of the repository.

OAIS

The basic goal of OAIS is to make sure the repository does a good job in preserving its holdings

OAIS

ISO 16363/TDR

• Working Group (PTAB)• ISO status: stage 50, approval stage• Available for free on CCSDS website • Future plans for auditing using ISO 16363

Test Audits of ISO 16363

• May-July 2011. Tested six digital repositories, three in the U.S. and three in Europe.

• Future plans for auditing using ISO 16363.–European Framework for Certification

and Auditing.

What is a Trusted Digital Repository?A trusted digital repository is one whose

mission is to provide reliable, long-term access to managed digital resources to its designated community, now and in the future – Trusted Digital Repositories : Attributes and Responsibilities, An RLG-OCLC Report (RLG, 2002)

Why Auditing?

An audit establishes the soundness and dependability of a repository. 

CRL Auditing

• Advisory Panel• Audit Criteria• Time table• Standards in auditing• Certification and reporting to community

Current Advisory Panel

• Martha Brogan (Chair)Director of Collection Development & ManagementUniversity of Pennsylvania

• Winston AtkinsPreservation OfficerDuke University

• William ParodSenior Repository DeveloperNorthwestern University Libraries

• Mark Phillips Assistant Dean for Digital Libraries University of North Texas Libraries

• Anne PottierAssociate University LibrarianMcMaster University

• Oya Y. RiegerAssociate University Librarian for Information TechnologiesCornell University

• Perry WillettDigital Preservation Services ManagerCalifornia Digital Library

Criteria for Auditing• Advisory Panel• ISO 16363 (TDR) / TRAC• Community feedback

Timetable for an Audit

1. Logistics for the audit

2. Request for Documentation

3. Identify activities, policies etc. of key significance for preservation

4. Evaluation of Repository (includes site visit)

5. Review findings with panel

6. Report findings

Standards Used in Auditing

• Metadata Standards, Dublin Core, Content Standard for Digital Geospatial Metadata (CSDGM)

• Technical Standards, ISO 27001• Data and format standards, PDF/A, etc.

Certification

• Means the Repository is “Trusted”• We report findings to the Research

Community• Considerations for: Length of Certification

and Re-Certification

Certification of HathiTrust & Portico

• More information about preservation on their websites

• Assurance they are adhering to standards and preservation strategies

• Assurance that changes will take preservation into account

Future Plans for CRL Auditing

• Use ISO 16363• Audit repositories of interest to academic

and independent researchers in the United States and Canada.

• Encourage community feedback• Become a resource for information about

digital repositories

Community involvement

• Without community feedback we will not be successful at targeting our audits

• We want to audit repositories of interest to academic and independent researchers.

CRL is becoming a Resource for Information about Digital Repositories

• Global Resources Forum (GRF) Reviews and Profiles

• Audit reports • Webinars

Summary

CRL will continue to audit digital repositories of interest on behalf of our members using ISO 16363.

Thank you!

Marie Waltz mwaltz@crl.edu