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Asset Management Key ConceptsOhio AWWA AM Committee Workshop
March 21, 2018
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5 Key Questions of Asset Management What assets do you own and what is their current condition?
How do you define what an asset is
Where are these assets located
How do these assets relate to each other
Where are your assets in their lifecycle
What are my required levels of service?
What are your customer expectations
How do you track the performance of your assets
What is the risk of your assets?
What are the consequences and probability of your assets failing
What are your most critical assets
What Maintenance and Capital strategies are being done?
What maintenance strategies do you have in place to manage your assets
Is maintenance being performed at the correct level and interval
What capital strategies do you have to rehabilitate and repair your system
What funds are needed to maintain your system?
What operational, maintenance and capital funds are needed for the long-term
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EPA’s 10-Step Approach for AMPs
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Asset Management addresses costs, risks and service delivery of the entire asset lifecycle
Acceptable Risk
Lifecycle Costs Service Levels
Balance conflicting goals by managing risk
An integrated set of processes established to minimize the total lifecycle costs…of owning, operating and maintaining physical assets, at an acceptable level of risk,while continuously delivering established levels of service in a sustainable manner.
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Asset Lifecycle
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Asset Inventory Condition Assessment Risk Assessment Service Levels & Metrics Maintenance Best Practices Established Capital and O&M needs Prioritized Capital Improvement Plan Long-term Funding Plan Emergency Plan Asset Management Plan
Asset Management Key Technical Components
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Establish what assets that you own
• Define an asset
– Sustainable process
– Identify key attribute data
– Establishes lowest
level for data reporting
• Asset Hierarchy
– Roll up asset costs
– Group assets serving a similar function
• System
• Location
• Process Area
• Sub-Process Area
• Asset Type
System
Location
Process Area
Sub-Process
Asset
Component
Neighborhood Mains: >8" <18"Transmission Mains: >=18"
Water System PipingNomenclature and Diameter Ranges
Treatment
Service Transmission Mains
StorageNeighborhood Mains
Water Lines: <=8"
Water Lines
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Basic Condition Assessment Process
• Establish a consistent condition assessment template for your system
• Identify high risk processes for detailed condition assessment
• Perform field condition assessment
• Submit corrective maintenance items to maintenance supervisor
• Update your asset register with new condition data
• Repeat process for the next cycle
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Determine the Risk of your Assets
Risk = (Consequence x Probability)
How severe are the consequences of asset failure?
• Financial impact• Public Health and Confidence• Environmental Impact• Social Impact
Service Levels
How likely is it for the asset to fail?
• Condition• O&M History• Performance• Remaining Useful Life
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Understanding Levels of Service & Metrics
LOS Levels
of Service
KPIsKey Performance
Indicators
Performance Metrics
• Communicates objectives and performance to customers and external stakeholders
• Communicates performance and impacts to internal management and staff
• Used to analyze data, make decisions and adjustments to operations and maintenance staff
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Maintenance Strategies
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Use Risk and other key criteria to help Prioritize Capital Projects
Capital Projects
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Project Prioritization develops framework for Capital Improvement plans
Capital Projects
Cumulative Project Costs Ordered by Project Total Benefit Score
Cum
ulat
ive
Capi
tal C
osts
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Understand the long-term financial needs for your system
$400
$500
$600
$700
$800
$900
$1,000
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Annu
al T
ypic
al R
esid
entia
l Bill
Water - Projected Annual Typical Residential Bill
Water - All Debt Water - 70% Debt, 30% PayGo Water - 80% Debt, 20% PayGo Water - Current Spending
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What is the purpose of the AMP?• Describe the current state of the assets• Documents the activities to be
implemented and the resources needed to meet your objectives
• Link the AM strategy to the work“on the ground”
An Asset Management Plan can be developed to address:
• Individual assets
• Asset groups/systems
• Asset portfolio
• Identify planned actions and activities to ensure the assets are providing the expected service levels
• Support funding requirements and provide input to long-term financial plans
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AM Resources
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Ohio AWWA – Asset Management CommitteeWebpage
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Ohio AWWA – Asset Management CommitteeWebpage
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Ohio AWWA – Asset Management CommitteeWebpage – Past Presentations
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Ohio AWWA – Asset Management CommitteeWebpage – Past Presentations
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Ohio AWWA – Asset Management CommitteeWebpage – AM Resources
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Ohio AWWA – Asset Management CommitteeWebpage – AM Resources
AWWA – Asset Management Resource Community
USEPA – Asset Management for Water and Wastewater Utilities
Ohio EPA – Public Water Systems Asset Management Resources
WERF – SIMPLE – Sustainable Infrastructure Management Program Learning Environment
IAM – The Institute of Asset Management
ISO 55000 – International Asset Management Standard
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Questions?
Thank You!
Jamie Decker
Asset Management & Reliability Project Manager
614-825-6777
james.decker@ch2m.com
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