apr (academic and professional record) publication data entry

APR PublicationsImporting

or Direct Data Entry

Publications

IMPORTING FROM PUBMED

How to get publications into APR

Importing from Pubmed

• Import records from PubMed directly– Author + date (or other fields)– Pubmed ID (PMID)

OPTIONAL: Finding the PubMed ID number

Import from PubMed

Import by connecting to PubMed

Name and date

PubMed ID number

OR

Select records from search result list

Handle duplicates

Click Skip (or import if it is not a duplicate), then Continue

Finish Import

IMPORTING FROM BIBTEX FILES:scopus, endnote, web of science, others

How to get publications into APR

Importing from other databases

• Requires export to BibTex file• Each is a little different• Digital Measures has help files for

each

Scopus Search Screen (Author Search)www.scopus.com

Scopus Save to BibTex

Citation information only seems to be the most reliable format to use

Save the resulting file to your computer

Creating BibTex File in World of Science

To export citations to a BibTeX file from Web of Science:1. Navigate to the Results page and choose

the records you want to export2. Select the option to include “author, title,

source, abstract” for items in your export3. In the save to menu, select save to other

file formats, then select BibTeX4. Select Save to proceed5. In the resulting dialog box, select Save or OK6. Save the resulting file to your preferred

location

Create BibTex file in EndNote

Step 1: If you do not see the output style in your EndNote, Download and install the “BibTeX output style”1. Go to EndNote Output Styles (http://endnote.com/downloads/styles

) 2. Search for “BibTeX”3. Select the Download button for the BibTeX output style4. Installation instructions are on the right-hand side of the Styles page

Step 2: Export citations to a BibTex file.5. Open your library of references in EndNote6. Expand the Drop-Down list in the toolbar at the top of the screen that

says “Select Another Style…” and select the BibTex option. 7. To complete the export of your selected citation information

a. Navigate to the File menub. Select Exportc. Enter your filename(and navigate to where to save the file) and confirm

that “BibTeX” is selected as the Output Styled. Select Save

BibTex files from Google Scholar

1. Navigate to Google Scholar.2. Select My Citations.3. Log in to your account. Upon signing in you

should see a list of your "articles."4. Select the articles to export5. In the Actions drop-down list choose Export

your articles.6. Select BibTeX as the File Format, then

select to export either the selected articles or all articles, depending on your need.

7. Save the export file.Note: Unless a delegate has direct access to the author’s Google Scholar account, the delegate will only be able to export individual citations.

A Note About Google Scholar

• The assumption is that an author (as opposed to a delegate) will aggregate his/her own citations via Google Scholar Citations and will export to a BibTeX file.

• Unless a delegate has direct access to the author’s Google Scholar account, the delegate will only be able to export individual citations.

BibTeX from Zotero Online

To export citations to a BibTeX file:1. Navigate to Zotero's homepage and log into your

account.2. In the menu bar select My Library and from the list on the

left-hand side, select the citation collection from which you would like to export.

3. In the pane on the right, select the citations you would like to export.

4. Select Export icon, (just above the Date Modified column)5. Select BibTeX output option.6. Select to save the file.7. Navigate to the location where the file was saved.8. Rename the file and add a “bib” or ".txt" extension (e.g.,

Name.bib).

IMPORT THE BIBTEX FILEHow to get publications into APR

Import the search output BibTex file

Navigate to the file you created in Scopus (or elsewhere), then click continue

Continue by dealing with duplicates, etc. as above

AFTER THE IMPORTHow to get publications into APR

Check for fields to edit

• Contribution type

• Peer review• Current status

“Top Ten” or “Show All” (for web profile)

Bold author’s name (optional)

Watch for Duplicates

DIRECT DATA ENTRYHow to get publications into APR

Data Entry Screen (medicine tool)Please noteWhen we move to the University tool, some of the fields, the drop down choices, and the order will be changed

Bottom of data entry screen

CHANGES COMINGIn the University tool things are a bit different, but not dramatically so

Publication Form–top (University Tool)

Publication Form–bottom (University Tool)