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“Sowing seeds” to grow your own

integrated care workforce

Bridget Beachy, PsyD & David Bauman, PsyD

Learning Objective 1: Participants will be able to identify a core competency tool for BHCs and medical professionals.

Learning Objective 2: Participants will be

able to state at least two strategies for

increasing interdisciplinary presence in

hiring and on-boarding practices among

primary care team members.

Learning Objective 3: Participants will be able to identify at least three important metrics to track for delivering team-based healthcare.

At the conclusion

of this session, the

participant will be

able to:

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LEARNING OBJECTIVES

Bridget Beachy, PsyD

• Director of Behavioral Health for Community

Health of Central Washington

• Roles include: PCBH clinical, admin, and faculty

for FM residency residents and psych interns

David Bauman, PsyD

• Behavioral Health Education Director for Central

Washington Family Medicine

• Roles include: PCBH clinical, core faculty for FM

residency, RTD of PCBH psychology internship

We both live and breathe PCBH and contextual

approaches (e.g., Acceptance and Commitment

Therapy)

Who we are

Our why…seeing patients that otherwise we’d never see…

…we care just as much about the patients we don’t see as the ones we do…

• Fortifying Primary Care

Before we go on…#ourwhy

PCBH: Trident Approach

So… why is “training”

so important?

• Our experiences:

• New programs (e.g., ASU’s DBH, grad schools,

internships, post-docs, etc.) are great!!!

• But still…

• Still difficult to find well trained individuals

• Even those that have training…

• Dangerous assumption: “They have experience, they

are good.”

• Training new BHCs is vital

• To reach the “Trident Approach”:

• Need to train medical providers, support staff

• Change the system/culture of primary care

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What we will discuss

today:

• Training of BHCs, of course

• Training medical providers

• Training support staff

• Embedding into the medical culture/system

• Tracking metrics

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Training

new BHCs

Training new BHCs

• BHC core competency tool

• Hardwiring process

• Shadow and follow along w/contextual interview

• Shadow and act as scribe

• Conduct visits while “shadower/trainee” scribes

• Then…put it all together!

• Demonstrate:• Huddling, scrubbing schedules, sitting in pods, giving feedback to

providers* etc.

• Shadow each major position in the clinic Learning primary care culture

• Front desk

• Nursing

• Medical assistant

• Medical providers

• REINFORCE POSITIVE BEHAVIOR!

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Training new

medical

providersOur process

Training new medical

providers

• Core competency tool

• Hardwiring process

• Given packet• BHC program overview

• How to introduce BHC services

• Contextual interview

• Shadow BHC while observing “contextual interview”

• Shadow during follow-up visits

• BE INTENTIONAL WITH NEW PCPs*

• Explain how to request a BHC

• Show where to find chart notes (drop the “psycho-babble”)

• Medical provider can request shadowing of BHC in their clinic• To help teach behavioral interventions

• Support patient centered communication

• Agenda setting skills

• Learning contextual interview

• REINFORCE POSITIVE BEHAVIOR!

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Training

support staff

Training support staff

• Often overlooked

• Pause…

• Medical assistants and nursing staff

• The lifeline of clinics

• How:

• All new MA’s and RN’s

• How to get BHCs

• How to introduce

• What to watch for

• How to support the PCPs

• Basic motivational interviewing techniques

• Front desk staff/call center

• The first contact

• How:

• How to introduce BHC services

• Can they see a BHC instead of the PCP?

• How to interact with upset patients

• REINFORCE POSITIVE BEHAVIOR! 14

Embedding

in medical

culture

Embed into medical

culture/system

• Vastly under valued/overlooked (is intimidating)

• Pause…

• How:

• Orientation

• Interview processes

• Leadership positions

• Meetings

• Wellness/Resiliency programs

• Workflows/pathways for the majority of the concerns

• REINFORCE POSITIVE BEHAVIOR!

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Tracking

metrics

Crucial for fidelity (self monitoring)

Tracking metrics

• Vital for successful implementation

• What to track:

• Penetration rates

• Productivity

• Pts/clinic

• Initial vs follow up

• Same-day/warm-handoff vs schedule

• Number of handoffs covered in a row

• Provider satisfaction

• Patient satisfaction

• Top ten diagnosis

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Tracking metrics

• Our numbers:

• Penetration rates: 19% at CWFM (15% organization wide)

• Goal = >15%

• Productivity: 4.1 pts/clinic*

• Goal = >4.2 pts/clinic

• Same-day vs scheduled: 51%

• Goal = 50%

• Initial vs f/u: 45% initial

• Goal = 50%

• BHC Quotient

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Tracking metrics

• Provider satisfaction:

• How often do you use a BHC:

• Every or most days = 50%

• Overall Satisfaction w/BHC Services

• M=4.5

• Extremely/somewhat: 100%

• How helpful for your patients:

• M=4.6

• Extremely/somewhat: 100%

• How helpful for you:

• M = 4.67

• Extremely or somewhat: 100%

• Patients are more compliant with medical recommendations:

• M = 3.54

• Stro. agree/agree: 58.34%

• BHC makes job easier

• M = 4.5

• Stro. agree/agree: 92%

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Review

• Trainings of BHCs, of course

• Training medical providers

• Training support staff

• Embedding into the medical culture/system

• Tracking metrics

• …BE KIND AND PATIENT… Rome wasn’t built in a day…

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References

Beachy, B., Bauman, D., & Reiter, J. (2015). Cardiovasculardisease in Patient Centered Medical Homes: The Trident Approach. In O'Donohue, W. T., Maragakis, A., & C. Snipes (Eds), Integrated primary and behavioral care: Role in medical homes and chronic disease management. New York, NY: Springer Science, Business Media, LLC.

Robinson, P., & Reiter, J. (2016). Behavioral consultation and primary care: A guide to integrating services (2nd ed.). Springer: New York.

Robinson, P. & Strosahl, K. (2009). The Primary Care Behavioral Health model: Lessons learned. Journal of Clinical Psychology in Medical Settings,16, 58-71.

Serrano, N. (Ed.) (2014). The Implementer's Guide To Primary Care Behavioral Health. Retrieved from: https://itunes.apple.com/us/book/implementers-guide-toprimary/id833906873?mt=11

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Questions/Comments

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