andy cardamone stephanie castera shauna cobb juliette kenny

Andy CardamoneStephanie Castera

Shauna CobbJuliette Kenny

AgendaAMA Online Waiver Submission

Initial-Eligibility and Progress-Toward-Degree Updates

Best Practices and Policies and Procedures

Case Studies

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AMA OnlineOnline waiver portal to file all AMA waivers.

Launched February 2011.

Version 2.0 launched April 2012.

All waivers must be filed via AMA Online.

Waivers will not be accepted by AMA Online until all required documentation is uploaded.

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Initial-Eligibility UpdatesCheck out the new legislation!

Waiver directive.

Case precedent.

PSA review.

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Initial-Eligibility Waiver Directive

Approved by the NCAA Division I Academic Cabinet in February 2012.

Includes a data-based analysis of SA’s likelihood of academic success during first year of enrollment.

Used in all initial-eligibility waivers processing.

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Policies and Best Practices Initial-Eligibility Waivers

The NCAA Division I Initial-Eligibility Waivers Committee has the authority to waive initial-eligibility requirements.

Initial review and decision by NCAA staff.Institution can appeal staff’s decision to the appropriate

initial-eligibility subcommittee via AMA Online (within 30 days of decision).Core-Course Subcommittee.International-Student Subcommittee.GPA/Transcript-Change.Education-Impacting Disability Subcommittee.

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Policies and Best Practices Initial-Eligibility Waivers (cont.)

Required Documentation.Completed waiver application via AMA Online.All ACT/SAT scores.Letters or statements from the institution and SA.Evidence of the SA’s academic record.Evidence of the mitigating circumstances.SA’s final certification report.Copies of all high school transcripts.Academic support plan (if applicable).

Education-impacting disability cases.Cases involving a core-course GPA below 2.3000.Staff discretion.

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Policies and Best Practices Initial-Eligibility Waivers (cont.)

Misadvisement/Lack of Advisement Documentation.Written statements of explanation (e.g., SA, institution,

etc.).Documentation demonstrating the misadvisement.Institutional recovery plan (if requested by staff).High school versus institutional misadvisement.

Once recruitment begins, advisement shifts to institution.

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Policies and Best Practices Initial-Eligibility Waivers (cont.)

Education-Impacting Disability Documentation.Most recent medical documentation, including

evaluation and diagnosis.Documentation of individual education plan, Section 504

Plan, etc., from SA’s high school.Letter from institution’s office of disability services

documenting that SA has been accepted, including accommodations.

Academic support plan.

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Policies and Best Practices Initial-Eligibility Waivers (cont.)

Best Practices.International SAs.

NCAA Guide to International Academic Standards for Athletics Eligibility.

Contact NCAA Eligibility Center.Mitigation for category one documents.

Tracking and early recognition.Deficiencies can be rectified or reduced prior to initial full-

time enrollment.

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Initial-Eligibility WaiversCase Study - John

John is from the United Kingdom.3.450 core-course GPA.1180 SAT score.14 core courses.Deficient two social science courses.

Social science not compulsory in United Kingdom.John selected a business track.

How will this case be analyzed?

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Case Study – John (cont.)Is John academically prepared?

What is the mitigation for the deficiency?

What other questions should the staff ask?

Is additional documentation necessary?

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Case Study - PamPam is a domestic SA.3.680 core-course GPA.67 best composite ACT score.820 best composite SAT score.Pam claims she is not a good test taker. Took test five times.Short one and one-half units (one math and one additional).Pam completed Algebra in grade nine, which did not count as a

core course. She went on to complete Algebra II and Calculus with grades of A.

How will this case be analyzed?

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Case Study – Pam (cont.)Is Pam academically prepared?

What is the mitigation for the deficiency?

What other questions should the staff ask?

Is additional documentation necessary?

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Case Study - RobertPrior to his senior year, Robert had seven core courses.Robert enrolled in nine nontraditional courses his senior

year.Robert completed two core courses in less than one

month, and all nine courses within six months.One course, Sociology, only took two hours to complete.Six of the nine courses did not meet initial-eligibility

certification requirements.

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Case Study – Robert (cont.)With the inclusion of all 16 completed courses, Robert has a

3.000 core-course GPA.HOWEVER, Robert’s final certification…

10 core courses with a 2.070 core-course GPA.

Robert failed seven core courses in his first three years of high school.Six of the seven failures were repeated in grade 12.

Robert has a 720 SAT composite score (took test three times).

How will this case be analyzed?17

Case Study – Robert (cont.)Is Robert academically prepared?

What is the mitigation for the deficiency?

What other questions should the staff ask?

Is additional documentation necessary?

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Case Study – Joe2.225 core-course GPA.Five ACT scores: 50, 42, 78, 52, 48.14 core courses (deficient one math and one science).Joe had knee surgery January 15 of his senior year and missed a lot of

class. As a result, his grades suffered and he failed two core-course units.

Joe’s transcript consists of D and C grades.Not one single A (other than swimnastics, not core).At least one F in each previous term.

Institution asserts that “but for” John’s knee surgery, he would have been a final qualifier.

How will this case be analyzed?

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Case Study – Joe (cont.)Is Joe academically prepared?

What is the mitigation for the deficiency?

What other questions should the staff ask?

Is additional documentation necessary?

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Initial-Eligibility Questions?

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Progress-Toward-Degree Directive

Approved by the Academic Cabinet in June 2012.

Data-based analysis of SA’s likelihood of graduation within five years of initial enrollment.

Used in all progress-toward-degree waiver processing.

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Policies and Best PracticesProgress-Toward-Degree Waivers

The NCAA Division I Progress-Toward-Degree Waivers Committee has the authority to waive progress-toward-degree and two-year transfer requirements.

Initial review and decision by NCAA staff.Institution can appeal staff’s decision to the appropriate

progress-toward-degree subcommittee via AMA Online (within 30 days of decision).Progress-Toward-Degree Subcommittee.Two-Year Transfer Subcommittee.

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Policies and Best PracticesProgress-Toward-Degree Waivers

(cont.)Complete all required questions within the waiver

application.Input a complete grid.

Number of hours that are degree applicable each term.Whether the SA competed each term.

Official transcripts are required (copies are OK).Grades for most recent term completed must be

included.

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Policies and Best PracticesProgress-Toward-Degree Waivers

(cont.)Include an academic recovery plan that the SA can

successfully follow, with references to academic support and any accommodations.

Include an institutional recovery plan in case of misadvisement.

Include documentation to support mitigation (e.g., education-impacting disability documentation).

Submit requests in a timely manner once it is determined a waiver is necessary.

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Policies and Best PracticesProgress-Toward-Degree Waivers

(cont.)Clearly indicate when the waiver is needed (next date of

competition).Staff will prioritize the review of waivers based on…

Date of the next contest.Order in which the case was received.Date the institution determined a waiver was necessary.

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Policies and Best PracticesProgress-Toward-Degree Waivers

(cont.)Documentation.Mitigation.

Must be tied to deficiency.

Misadvisement/Lack of advisement.Written statements of explanation (e.g., SA, institution,

etc.).Documentation demonstrating the advisement.Institutional recovery plan required.

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Policies and Best PracticesProgress-Toward-Degree Waivers

(cont.)Documentation.Transcripts.

Required from ALL schools.

Education-impacting disabilities.Most recent medical documentation including evaluation

and diagnosis.Letter from institution’s office of disability services

documenting that SA has been accepted, including accommodations.

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Progress-Toward-Degree WaiversCase Study - Isabella

Academic Term

Institution Full time/ Part time

Two year/ Four year

Credits attempted

Credits earned

Credits that apply to percentage of degree (at State

University)

Term GPA Competed

F09 Junior College

FT 2 year 15 15 15 3.2 Y

S10 JuniorCollege

FT 2 year 15 15 15 2.6 Y

F10 JuniorCollege

FT 2 year 15 15 9 2.4 Y

S11 JuniorCollege

FT 2 year 15 15 11 2.4 Y

F11 Big Time University

FT 4 year 15 9 6 1.75 Y

S12 State University

FT 4 year 12 12 12 2.8 N

F12 State University

FT 4 year 13

Totals 87 81 68 2.5/2.8

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Fall 2012 GEO 231 3 credits GEO 425 3 credits ENG 230 3 credits Elective 2 credits Elective 2 credits

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Fall 2013 HST 334 3 credits HST 400 3 credits ANT 450 3 credits Elective 3 credits

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Spring 2013 SCO 331 3 credits ANT 401 3 credits HUM 430 3 credits GEO 320 3 credits GEO 300 3 credits

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Spring 2014 SCO 431 3 credits ANT 430 3 credits GEO 320 3 credits Elective 3 credits

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Academic recovery plan (120-credit program; completed 68).

Case Study – Isabella (cont.)

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What is Isabella’s progress-toward-degree deficiency?

What other questions should the staff ask State University about Isabella?

What documentation is required to review this case?

Case Study – Isabella (cont.)

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What are Isabella’s progress-toward-degree deficiencies?Does not meet percentage of degree (60%). [NCAA Bylaw

14.4.3.2]

What other questions should the staff ask State University about Isabella?Is there documentation of the financial hardship incident?Could Isabella have attended summer school?Why were some courses not degree applicable (grades, not

transferable)?What has changed for Isabella?

Case Study – Isabella (cont.)

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What documentation is needed to review this case?Standard documentation (completed online application,

official transcripts, etc.).Evaluation of transfer credit.Documentation of the incident that caused the financial

hardship.Documentation of Isabella’s summer activities

(employment records).

Case Study – Isabella (cont.)

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How close is Isabella to meeting the requirements?

Four credits short of meeting the 60% requirement (needs 72, has 68).

Overall academic record?

Case Study – Isabella (cont.)

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What is the likelihood that Isabella will graduate within five years of initial enrollment?Quality-point analysis – 68 credits x 2.5 = 170;

12 credits x 2.8 = 33.6. Overall, greater than 50% chance of graduation; 33-50%

chance at State University.

Academic recovery plan – is it reasonable?Will Isabella meet future benchmarks (80%)?

Case Study – Isabella (cont.)

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Does the mitigation support the deficiency?Does the documentation support the mitigation?

Have verification of father losing job (letter of termination, unemployment documentation).

Have verification that Isabella has been working all summer (statement from employer, pay stubs, etc.).

What has changed for Isabella? Does father have job? Is Isabella on athletics aid? Has Isabella discussed other options for financing education?

Case Study – Isabella (cont.)

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Approve.

Rationale.

Personal hardship. But for the family’s financial issues, it seems reasonable to believe Isabella would have attempted and passed at least four credits during summer school in order to meet the requirement.

Case Study – Isabella (cont.)

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Progress-Toward-Degree Questions?

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