amanda kalal & mark walden colgate university | hamilton, ny · getting started : event ideas...

Amanda Kalal & Mark WaldenColgate University | Hamilton, NY

2010 Regional Programming Audit◦ 350 events annually

◦ 3 FTEs + 1 Assistant = Dream Team

Alumni Club Model◦ Working with volunteers

◦ Managing event ideas and expectations

Needed to create an efficient way to collect information from volunteers to keep our sanity

Alumni enjoy (and came to expect) annual programs planned by the Alumni Affairs staff

Volunteers enjoy planning club events

Alumni frequently gather with each other on their own and (gasp!) don’t tell us about it

And what could we do about it?

Gives us a way to organize and communicate regional program opportunities for alumni

Includes three ways alumni can enjoy events:◦ Signature Programs◦ DIY Event Kit◦ Colgate-in-a-Box

Alumni have an event idea!

Volunteers or alumni

complete the event request

form

Confirmation email sent to administrator

Send out a Colgate-in-a-Box

Create event registration page and email announcement

Simplify the website information◦ Paragraphs to Bullets

Simplify the form◦ Only necessary information

Marketing

Volunteer management

Questions?

Amanda Kalal – akalal@colgate.eduMark Walden – mcwalden@colgate.edu

Colgate University | Hamilton, New York

www.colgateconnect.org/gateway