alcohol event registration sysytem1

Training

1. Welcome to our seminar.

2. Take a seat and grab a information form.

Why are we here?

$2000 - $3300

What is Risk? Definition: Any actions that have a

possibility to result in a negative consequence for others or ourselves.

What are some risks of speeding? Ticket Not get caught Accident

How do we protect ourselves from the risk of driving a car?

Insurance

When does your car insurance rates rise?

How does the insurance company determine your rate?

When will insurance not cover a car crash?

Speeding

Do you intentionally decide to speed?◦ Why?◦ Do you want to speed just to break the law?◦ Are you always in a hurry?◦ Or is it by habit?

When your chapter gets together do you intentionally try to put others in harms way?

Assessing Risk Management

http://www.youtube.com/watch?v=qDmBLF4-PzA

Who’s in charge of risk management?

Give one scenario and list how it could have been prevented.

Case study: Acacia and TKE invite the entire Greek community

over to their house in early April. They make it a BYOB event and will provide hamburgers, hotdogs, and peanuts for all the guests. Guest are forwarded an invitation and informed about the 6-pack rule. During the event they have a volleyball tournament in the yard. People are talking, playing yard games, and eating food. There are 4 sober monitors checking people in, distributing the beers (brought by attendees), running the volley ball game, and watching the house. Everyone’s having a great time until…..

Scenario 1

A TKE is found on the porch passed out. No one knows how he got drunk when he only brought 6 beers.

While having the event outside was fun, there was no way to control who came to or leftt the party. (Member was sneaking off to his room for pulls)

Scenario 2

The volleyball games gets intense and one person spikes the ball into someone else’s face. They have reconstructive surgery and sue the chapter to pay for the operation.

Despite having insurance, your rates go up, because there was no liabilityrelease form for active events.

Scenario 3 (30 min)

An Acacian gets serve burns the face after a freshman unknown to the group drops their beer into the grill putting out the flame. Worried about getting in trouble they leave without telling anyone. When it was restarted the built of gas causes a minor explosion.

The combination of alcohol and flames caused an innocent person to get hurt. Plus the grill could have malfunctioned at anytime.

Who’s LiableThe president is extremely liable.The national fraternity

They will sue you if you don’t follow FIPG!

Your adviserStuart, Amanda, and I.St. Cloud State.

YOU!

How To Vote via Texting1. Standard texting rates only (worst case US $0.20)2. We have no access to your phone number3. Capitalization doesn’t matter, but spaces and spelling do

TIPS

What defines a F/S event?

Assume that any time more than a few members or pledged members are involved in an event, it will be considered a chapter event, and the policies apply.

•“at any event an observer would associate with the (fraternity)”

IE: Six brothers/sisters going to a house party on a Thursday night with guests wearing letters or other symbols.

What needs to be registered?

Events that need to be registered with this system.

FormalsSemi-Formals

Any Event with Alcohol!

MixersSocials

DefinitionsElements of A Formal

RequiredUp to two guests per person

SuggestedMen – White or Black tie onlyWomen – Long cocktail dressesAwards CeremonyFormal invitations handed outAlumni Speaker2 – 4 piece seated meal

Poll: What is the appropriate dress attire ...

The Registrationhttp://www.surveymonkey.com/s/SCSUCSOLDEventRegistration

Where you can find it:CSOLD WebsiteCollegiate LinkFacebook Fan Page

3rd Party VendorCopy of their alcohol license and if needed temporary license for venue

IE: outdoor event or sub-contracted alcohol vendor

Certificate of Insurance"off premise liquor liability coverage and non-owned and hired auto coverage.”

Contract agreeing to cash sales onlyOnly collected by vendor.

Written agreement the vendor will:

3rd Party Vendor

Contract agreeing to cash sales onlyOnly collected by vendor.

Written agreement the vendor will:Checking identification cards upon entryNot serving minorsNot serving individuals who appear to be intoxicatedMaintaining absolute control of ALL alcoholic containers presentCollecting all remaining alcohol at the end of a function Removing all alcohol from the premises.

Completed and Signed 3rd Party Vendor Checklist

The NO’sOpen Parties: anyone can show upGiving a minor alcohol (any member or quest)Illegal drugsDrinking Games including cardsThe price of admission includes the host's providing alcohol at no cost or a reduced cost

Sorry, but you can’tHave any Pre-Party whether at the chapter house, a private residence, another bar, or

other chapter house.

Thought ProvokingThe issue of the liability of the three "non-host" chapters went to the appellate courts which ruled that all four chapters shared liability for the "reasonable expected outcome of the furnishing of alcohol to minors" at a fraternity party.

BYOB Parties

BYOB ItemsOnly persons of legal drinking age may consume or possess alcohol

Each person is limited to 6 beers (twelve once and no high gravity) or 4 wine coolers.

Hard alcohol, liquor, and spirits are strictly prohibited

Guest lists must be made and finalized 24 hours prior to BYOB event.

BYOBRecommendationsThere should be at least one sober monitor.

Recommended is 1 per 20 peopleMake them public

A sober monitor should be at fridge and entranceCheck in and Check Out of PeopleOnly one entrance, One monitor per entrance.Use wristbands to identify those of age.

Punch their bands, not cards

Tips for A Great EventFocus on the Theme…not the alcoholServe FoodOne sober party Monitor for every 20 peopleOrganize TransportationHigher security or another org to collect IDSDo no allow alumni to ride on chapter transportationSet a start and end time

QuizWho Killed Jane.

Questions