aiaa central florida section council meeting randy allen chair 17 may 2012

AIAA Central Florida SectionCouncil Meeting

Randy Allen

Chair

17 May 2012

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Agenda

• Action Items• Calendar• Subcommittee Updates

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Action Items

• Upcoming Events N/A

• Section Officer Nominations Chair, Secretary, and Treasurer uncontested 14/665 (2%) Voted

– 11/14 from the Council

No write-ins Vice Chair

– Aaron Blevins (10/14 or 71.4%)– Jose Castillo (3/14 or 21.4%)– Yunjun Xu (1/14 or 7.1%)

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Action Items

• Awards Banquet Debrief Needed earlier access for set-up Reception table outside main room Honorees don’t pay, but their guests do When honoring member, share personal story Flag protocol Certificate/pin protocol and handshake Help/assignments Pointer, auto advance, jump drive Adequate food (dessert) Send “save the date” pre-announcement

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Action Items

• Audit Committee Jose, Amanda, and Yunjun volunteered

• Budget Review Randy and Jim to meet Student branch funding

$500 to each university (UCF and UF) Fall and Spring or once/year?

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Action Items

• Review By-Laws Council to read and provide feedback to Randy

– IV-2: August May– VI-3, -4, -5: Review– VII-3: Annual Meeting?– VII-6: Robert’s Rules?– VIII-1: 1 OCT - 30 SEP 1 JUN - 31 MAY – VIII-3: August May– VIII-4: Two officer signatures?– IX-1: Young Members Young Professionals– XI: Letter ballot?

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Agenda

• Action Items• Calendar• Subcommittee Updates

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Calendar Year (1 JUN – 31 MAY)

• JUN Section Audit, Budget, and Annual Reports (due 30

June) Nominations for CAT II Section Awards (due 30 June) Annual Goals

– Standing Committees w/Deputy Directors and CAT II Section Awards

» Career Enhancement, Membership, Pre-College, Public Policy, and Young Professionals

– Educational Activities Update Officers Online Appoint Regional Leadership Conference (RLC)

Attendee(s) (2-3 August 2012 in Atlanta, GA)

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Calendar Year (1 JUN – 31 MAY)

• JUL Attend Regional Leadership Conference (RLC)

– 2-3 August 2012 in Atlanta, GA Complete Committee Staffing for the Section Complete/Submit Section Insurance Form (due 1

August)

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Calendar Year (1 JUN – 31 MAY)

• AUG August is for Aerospace UCF Aviation Design (quantitative requirements) Publish a Newsletter Distinguished Lecturer (Fall)

– John Anderson (Glenn) “Distinguished Service Award” Nominee Notify Headquarters of Insurance Deductions (due 1

August) “AIAA Engineer of the Year Award” Nominee

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Calendar Year (1 JUN – 31 MAY)

• SEP Contact Student Branch Faculty Advisors (Mutual

Programs) Coordinate Membership Development Technical Committee Nominees

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Calendar Year (1 JUN – 31 MAY)

• OCT Receive Rebate from HQ (Audit, Budget, and Annual

Report) Forward “AIAA Engineer of the Year Award” Nominees

to Regional Director

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Calendar Year (1 JUN – 31 MAY)

• NOV Wings ‘n’ Things (Saturday, 3 November) Senior Design Reviews (UF/UCF) Submit Category III Incentive Rebate Request to

Regional Director

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Calendar Year (1 JUN – 31 MAY)

• DEC Distinguished Lecturer (Spring)

– Paul Zarchan

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Calendar Year (1 JUN – 31 MAY)

• JAN Finalize Plans for Engineers Week

– YMCA Rocket Launch (Abi Rutledge, arutledge@cfymca.org)

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Calendar Year (1 JUN – 31 MAY)

• FEB Seminole County Science Fair Student Paper/Presentation Reviews (UF/UCF) Engineers Week

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Calendar Year (1 JUN – 31 MAY)

• MAR Congressional Visits Day Sun ‘n’ Fun Begin Nomination Process for Section Officers Associate Fellow and Fellow Nominees

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Calendar Year (1 JUN – 31 MAY)

• APR Student Conference

– NC State in 2013 Awards Banquet

– Recognize 25-, 40-, 50-, 60-, and 70-year members– Membership upgrades– Special awards (e.g. member of the year)

Review Nominees for Council Positions Honorary Fellows Nominees

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Calendar Year (1 JUN – 31 MAY)

• MAY Begin Transition of New Officers Audit & Budget and Officers Roster (due 30 June) Annual Report and CAT II Section Award nominations

(due 30 June)– STEM K-12 (Wings ‘n’ Things, E-week YMCA, Sun ‘n’ Fun,

Southwest Middle School, Lyman High School, Educator Associates)

– Public Policy (Almost A4A, CVD)– Membership (Retention, Membership upgrades)– Communication (Electronic announcements, AIAA banner)

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Agenda

• Action Items• Calendar• Subcommittee Updates

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Goal Setting

• Standing Committees Academic Affairs Career Enhancement Activities Educational Activities Honors and Awards Membership Activities STEM K-12 Activities Professional Member Education Public Policy Student Activities Technical Activities Young Professional Activities

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Goal Setting

• Standing Committees with Deputy Directors (for Regional Support) Career Enhancement Activities Educational Activities Honors and Awards Membership Activities STEM K-12 Activities Public Policy Technical Activities Young Professional Activities

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Goal Setting

• Standing Committees with Deputy Directors (for Regional Support) and CAT II Section Awards ($) Career Enhancement Activities

– Cynthia Williams: cynthiab180@yahoo.com Membership Activities

– Joseph Sims: simsj@asi-hsv.com STEM K-12 Activities

– John Fay: john.fay.ctr@eglin.af.mil Public Policy

– Steve Justice: sjustice@georgia.org Young Professional Activities

– Christianne Hamilton: rocketlady@gmail.com

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Goal Setting

• Other Important Activities Educational Activities (Academic Affairs, Professional

Membership Education, Student Activities)– Cassy Dellinger: cassondra@dellingertechnologies.com

Technical Activities– Tom Mensah: gaaerosp55@aol.com

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Goal Setting

• AIAA Benefits Venues for info exchange (conferences/meetings,

journals/books) Peer recognition through honors and awards Career development/continuing education Providing a voice for aerospace through public policy

• Benefits to AIAA Leave a legacy

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Subcommittee Updates

• Career & Workforce Dev’t §4.7 (Jerry Lutz) Time Management Workshops Career Transition Workshops Career Benefits Workshops (health care reform, financial

planning, etc.) Technical vs. Management Career Path Workshops Resume Writing/Interviewing Skills Employee Assistance Programs (Job Fairs) Announcements of Job Openings

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Subcommittee Updates

• Membership Activities: §4.11 (Aaron Blevins) New member recruitment Retention campaigns Member upgrades sponsored by the section Number of RAC meetings Number of section officers attending RLC Number of National award nominations submitted by

section members

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Subcommittee Updates

• STEM K-12 §4.13 (Morgan Ewen) Increase educator associate members and educator

conference attendance Expand recognition of teachers for efforts contributing to

a stronger aerospace workforce Expand online K-12 materials Section Member participation in competitions and

programs as coaches, mentors, judges, hosts of local events and directly working with students in classroom environment

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Subcommittee Updates

• STEM K-12 §4.13 (Morgan Ewen) Southwest Middle School (LEGO MINDSTORMS NXT) Jack/Kathy Colpas: Reach for the Stars Nat’l Rocket

Competition Wings ‘n’ Things Engineer’s Week / YMCA rocket launch Aero Academy (Lakeland) Educator Associates Seminole County Science Fair

– Orange County? Boy Scout Merit Badges in Robotics w/UCF

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Subcommittee Updates

• Public Policy §4.14 (Amanda Depreta) Events

– Section participation in Congressional Visits Day– Section participation in August is for Aerospace– Special Public Policy Section Events

People– Congressmen/women– Senator/senatrix

Industries– Modeling and Simulation– Missiles and Fire Control

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Subcommittee Updates

• Young Professionals §4.16 (Jose Castillo) Speak at a Student Branch meeting / share experience Other young engineers at your place of employment Identify “Lawrence Sperry Award” candidates Young Professional's “Aerospace Career Handbook” Associate Technical Committee Membership Half-price dues program

– This special dues rate is available for professionals who were not previously AIAA student members or professional members and are within their first five years of professional practice.

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Subcommittee Updates

• Educational Activities §4.8 (Yunjun Xu) UCF (Yunjun Xu: Advisor, Josh Giffin: President) UF (Rick Lind: Advisor, Joseph Veingrad: President) Professional development (members only)

– LabVIEW, StarCCM+, MATLAB/Simulink, etc. Student development

– Foundation Design Competitions– Scholarships (AIAA and CFS)– Regional Student Conference (logistics, judges, etc.)– UF papers cross-pollinate UCF activities– C Programming class at UCF

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Subcommittee Updates

• Technical Activities §4.15 (Clint Plaisted) Technical activities within our Section Technical activities with other Sections

– Cape Canaveral– Palm Beach

Technical Mini-Symposia– Modeling and Simulation– Missiles and Fire Control

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Subcommittee Updates

• Programs §4.6 (Gino Bonfanti) Distinguished Lecturers and other Section events SpaceX tour (Clint/Amanda)

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Subcommittee Updates

• Honors and Awards §4.10 (Randy Allen) Sustained Service

– Jim/Jerry, nominations due 1 July, references due ? Associate Fellow

– Yunjun (Rick), nomination due 1 May, references due 1 June

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Subcommittee Updates

• Communication§4.12 (Brent York) Newsletters Web sites Electronic Announcements (i.e., e-mails, fax) Advertising/Public Affairs Use of the AIAA Table Top Display, AIAA banner, etc Use of Company's TV monitors and posting services Articles to Regional newsletters, AeroSpace America

magazine, local newsletters

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Miscellaneous

• Category Funding CAT I: Membership CAT II: Section awards CAT III: Regional Director’s discretion CAT IV: Vice President, Member Services’ discretion CAT V: Section start-up

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Membership

Month EA Professional Students TotalMay-10 78 303 213 594Jun-10 79 295 221 595Jul-10 84 293 219 596Aug-10 84 293 219 596Sep-10 91 285 221 597Oct-10 95 285 220 600Nov-10 95 282 255 632Dec-10 95 277 236 608Jan-11 95 299 239 633Feb-11 96 292 253 641Mar-11 96 292 256 644Apr-11 97 303 255 655May-11 97 290 243 630Jun-11 97 284 230 611Jul-11 99 283 223 605Aug-11 99 287 227 613Sep-11 100 285 258 643Oct-11 100 280 275 655Nov-11 100 286 253 639Dec-11 100 285 256 641Jan-12 101 288 281 670Feb-12 99 291 266 656Mar-12 112 298 266 676