afro asia presentation
Post on 19-Jun-2015
438 Views
Preview:
DESCRIPTION
TRANSCRIPT
Hisplus Systems Limited
Afro-Asia Presentation
PROPOSAL
ON
E-BUSINESS B2B AND B2C WEBSITE INTEGRATION SYSTEM
Presented by
Tunde Omitogun, Managing Director, Hisplus Systems Limited.
Hisplus Systems Limited
Project Overview
To embed interactive business-to-business platform into Afro-Asia web system.
To incorporate business interactive capacity
To convert Afro-Afia web portal to B2B interactive online system
To develop and promote b2b and b2c processes for Afro-Asia
Hisplus Systems Limited
Objectives To develop online administrative platform To develop database backed enquiries ability To establish company product ranges and its availability To develop online sales-payment orders system To develop distribution-transportation orders To develop job enquiry system. To develop online payment system To dev. Nnewi Point of Sales (POS) system. To dev. Customers Management System. To create listening platform of social media
Hisplus Systems Limited
Benefits B2B and B2c business processes
Increase productivity Improve collaboration and communication Streamline organizational management across a wide range of business
scenarios.
Revenue Growth through Clients get faster and easier access to product information Quicker response to their requests, get better customer support Ability to buy products online. Automated sales and customer support
Cost Savings through reduction in Order Processing Cost Supply / Distribution orders Sales and support costs
Hisplus Systems Limited
Benefits (value added)
The cost of acquiring customers through online channels is always cheaper than other traditional methods
Improve customer service ability to have constant interaction with customers through the B2B portal helps companies serve customers better.
The B2B portal solution allows tracking the whole ordering process from payment to delivery and brings greater efficiency in customer service.
Directly buy products using the shopping cart reduce sourcing time cycle.
The customers can select products from the integrated online catalogue.
Hisplus Systems Limited
Benefits (value added) Customers can sends purchase orders or directly buy
products using the shopping cart. Discussion board, forum, that helps in getting valuable
feedbacks on time, building new partnerships using the networking ability and disseminating important information to customers easily.
Real time access to current product information is vital for an accurate buying decision.
Updating product content and other information using customized forms, help buyers and other associates to take critical decision promptly.
Automated procurement and approval method stops maverick buying.
Hisplus Systems Limited
Scope Admin / E- business buyers’ platform Payment gateways (Online Shopping) Registration / Login Sales / Inventory Management Online Catalogue / Quotation system Distribution / Transport Management Job Management Search System Desktop Integration System Customer Management System / Social Media system Point Of Sales (POS) Desktop Integration System
Hisplus Systems Limited
Design and Development
Admin / E- business buyers’ platform
CentralDatabase
Payment
Supply &Inventory
Products Catalogue
Reporting
Career
ADMIN
END
CUSTOMER
END
FRONT
OFFICE
WORKS
&
BACK
OFFICE
Sales Trans / Delivery
Hisplus Systems Limited
Admin Create User Access ( Acct. / Sales / Manager / Store keeper / etc Create / Activate Customers Details Create products catalogue User Accounts Role Permissions Sales Types Credit Status Payment Terms Payment Methods
Hisplus Systems Limited
E-Business (B2B) Customer Relation Management
Customers Details / Sales History Credit History / Contact types (email / SMS )
Sales Place An Order / Outstanding Sales Orders Order Inquiry / Print Price Lists Order Status Reports (Print) Orders Invoiced Reports Order Delivery Differences Report
Hisplus Systems Limited
Receivables / Inventory Select Order to Invoice Enter Receipts Allocate Receipts or Credit Notes Customer Transaction Inquiries Customers Listing by Sales areas / By Sales persons Transaction Inquiries ( Sales invoice / Credit note /
Receipt with respect to date period) Inventory Item
Receive Purchase Orders Inventory Item Status Inventory Item Usage List Inventory Status By Location/Category Add A New Item
Hisplus Systems Limited
D1 Products/prices D2 Customer payment history
D3 New orders
D4 Back orders
D5 Rejected orders
3. Authorizecredit
2. Verify product numbers & stock on hand
1. Collect order info
4. Notify customer
Customer
BackordersBack orders
Customer notification
Orders
Product numbers,inventory levels
D6 Inventory
Products, priceinformation
Orders
Credit status
Openorders
Rejected,partly filledorders
Rejectedorders
Hisplus Systems Limited
On-line Payment
Payment to
Afro-Asia Bank AccountTerminal
Terminal
Terminal
Terminal
Terminal
Terminal
Immediateprocessingof eachtransaction
ISP Gateway(Interswitch)150k /1.5%
• Design and Development of Products Cart
• Payment of N150k setup fee to ISP provider
• 1.5% or maximum of N2000 / product sold through credit –debit card / ATM
Hisplus Systems Limited
Buying Over the Internet
Log on to internet
Access Afro-Asia
web portal
Browse products catalog
Pick items
Fill out request
for quotation
form
Review response to request for quotation
Place order
Input sent Afro-Asia
order entry system
Hisplus Systems Limited
Registration / Login Registration of new customers online
Verification through email / SMS validation
Login of registered members with valid username and password
Login customers are directed to a secured socket (https) for security
https can not be easily hacked into like http.
Hisplus Systems Limited
Sales ManagementCustomers will have access to the following from their dashboard.
Sales order quotation Sales quotation Sales history Sales Status Direct online payment Payment Status Delivery Status Delivery method Approval Status
Hisplus Systems Limited
Inventory Item Customers have access to Products
availability status Latest Products Up coming products Quantity available Loading time confirmation Detailed Price List
Hisplus Systems Limited
Afro-Asia Bank AccountCC / DC / direct payment
Customer QuotationOrder requestOnline Request
Online Quotation System• Customer can make
quotation directly.• Will be required to
register / login after the send button is pressed.
• All information sent to AA online database.
Hisplus Systems Limited
Customer
Order entry/sales configuration
Shipmentplanning
Routing
Scheduling
Shipmentexecution
Invoicing
Finishedproduct
inventory
Customer order via internetmail, phone, SMS
OrdersPlannedshipments
Plannedshipments& routes
Pick list
Shipped orders
Inventory status
Products
Invoice
Online Quotation System
Hisplus Systems Limited
Career Management Vacancies Automatically Listed Applications select and fill online form for various
deliverables Attachment Cv Admin can search for application by all the variables
( Discipline, years of experience, age, location, state-of origin etc)
Contact can be made via email / sms on selected /ticked application
Provision made for non available post to be applied for for future reference
Hisplus Systems Limited
Search System Products search system based on
Year of production Price Colour Size Model Number Name Weight Unit of Measurement Other attributes as defined by the administrator
Hisplus Systems Limited
POS System
Customer’sreceipt
Inventorydatabase
Managementinformation
system
Purchasesdatabase
Scanner/
Credit / Debit /ATM CardTerminal
Point-of-saletransactionprocessing
system
Itemdatabase
UPC andquantity
Item, quantity,date, time, price
Price
Quantity,Date,time
• Search Product.• Password Control.• Multiple Card
Payment.• Sign In, Sign Out.• Barcode Scanning.• Discounts.
Hisplus Systems Limited
Buyer
1. Search and Identify5. After sales
service
4. Product & service delivery
2. Selection and Order
3. Purchasing
Traditionaldelivery
Electronicdistribution
Transportation
Hisplus Systems Limited
ERP INTEGRATIONIntegrating Afro-Asia Online system will be accomplished with combination of the following methods Batch Downloads
This for copying online managed data from any ERP system. Integrating any ERP system (SAP / Microsoft Dynamics / JD-Edwards etc) to the online server system.
Batch downloads could be used for product catalog, customer data, and pricing data, and can also work well for inventory and order-status data.
Real-Time Connectors Using real-time connectors wrap the programming interfaces on any
ERP system with component executed in real time. Component is essentially a proxy object that can then be instantiated
and called from any user interface.
Hisplus Systems Limited
ERP INTEGRATION Queued Connectors
The queued-connector technique for integrating Afro-Asia eCommerce Server application with an ERP system adds a queuing technology to make the calls asynchronous.
It employs a proxy object to access the ERP API. A request for checking message / information on queue is initiated It is also a real time integration system
Mirrored Updates As events occur on the system (for example, inventory is updated,
customers are added, product pricing is changed), they are transmitted over a real-time connector to the ERP application.
Updates are mirrored from the ERP system constantly throughout the day to the back-end databases of the eCommerce Server application.
All processing requests are directed to SQL Server database. Both ERP and Afro-Asia Online system are concurrently updated
Hisplus Systems Limited
ERP INTEGRATION INTERFACEThe following data interface will be used; CSV Export CVS Import XML Export XML Import Database Export Database Import Web-Services Server Web-Services Client
Hisplus Systems Limited
CONTROL DEPARTMENTINTEGRATION MODEL
Control Model Permission Authentication Authorization Auditing
before transaction at every level is allowed.
Control Dept Authentication
Control Department Permission
Control Dept. Authentication./ Authorization
Control Dept. Authentication./ Authorization
Control Dept. Authentication.
Hisplus Systems Limited
CONTROL DEPARTMENTINTEGRATION MODEL
Control Department Permission
Control Department Permission
Control Department Permission
Control Department Authentication
Control Dept. Permission, Authentication
Control Dept.Authorization
Control Dept, Authentication
Hisplus Systems Limited
CONTROL DEPARTMENTKey System Features
Authentication Authorization Auditing Security Access
AdministrationControl
Department
Sales
POS
InventoryCRM
Transportation
Hisplus Systems Limited
CONTROL DEPARTMENT Control Department .
Control through 5 levels Permission, Authentication and Authorization
5 levels = 5 senior management code permission
Authentication: enables integration of multiple security systems across corporate boundaries through unique verifiable identity relationships.
Whistle blowing procedures Authorization and Permission controls Supervisory controls Audit trail
Hisplus Systems Limited
Authorization and Authentication Cash Disbursement
Check validity of payments made to the banks Identify checks out of sequence Identify purchases just under the naira limit that
require additional approval Identity vendors/customers with the same address Identify unusually close sequential patterns of
invoice numbers Verify existence of vendors with common names Extract invoices posted with duplicate purchase
orders
Hisplus Systems Limited
Authorization and Authentication Sales / Account Receivable
Ascertain associate purchases from large amounts Determine return rates for promotional products Identify high-volume refunds customers Identify higher than average returns over time Identify refunds paid to company employees Review customers with a significant percentage of low or
negative margins Identify duplicate invoices if it exists Identify all customers in sales who are not in accounts
receivable. Identify any customers with no phone number Identify any customers whose contact phone number is the
same as the company's
Hisplus Systems Limited
Authorization, Auditing and Authentication Inventory
Identify duplicate SKU numbers and description or cost Authenticate reconciled unmatched pay and remittances to
freight invoices Report on items with high value of balances and age Ascertain products with zero quantities or zero prices Identify obsolete inventory by sorted turnover analysis Audit inventory levels and turnover rates.
Hisplus Systems Limited
Authorization, Auditing and Authentication Authorize and Authenticate every Sales
and Purchasing Monitor and analyze invoices Purchase orders Shipping Inventory receipts Payments Customers transaction Sales receipts
Hisplus Systems Limited
Data mining and acquisition• 1 week
Design • 1 week
Development• 6 weeks
Training and Implementation• 2 weeks
Timeline
Hisplus Systems Limited
Requirements The available website into which e-business is to be
integrated must have a minimum of 150gb online storage space
Minimum of 2 desktop computers (Duo core / 2gb / 100gb hdd minimum) must be available at client’s site.
Internet connection must be available at client’s site POS machine + 1 CC / DC terminal
Hisplus Systems Limited
Costing Payment gateways (Online Shopping)
Setup cost (ISP provider Interswitch) 150,000 Service charge per item sold (Interswitch)****** 1.5% / N2,000 max
POS Terminal Integration Setup cost (By Gateway system provider Interswitch) 150,000 Service charge per item sold 1.5% ***** Card terminal Barcode terminal
Design and development cost N2,015,000
Hisplus Systems Limited
Payment Terms
Payment Terms: 70% in advance and 30% on completion
Hisplus Systems Limited
Data entry & input
ProcessingDocuments& reports
Database
Internally generatedtransactions:
• shipped orders
• Stocked orders
Externally generated transactions:
• customer orders
• vendor invoices
• customer payments
Internally generatedtransactions:
• shipped orders
• Stocked orders
Externally generated transactions:
• customer orders
• vendor invoices
• customer payments
Database update:
• customer orders
• inventory
• purchase orders
• customers
• suppliers
Database update:
• customer orders
• inventory
• purchase orders
• customers
• suppliers
Documents:
• pick list
• receiving notices
• Online payment / paycheques
Operational reports:
• finished product inventory status
Documents:
• pick list
• receiving notices
• Online payment / paycheques
Operational reports:
• finished product inventory status
Summary
Hisplus Systems Limited
Datacollection
Dataedit
Datamanipulation
Datastorage
Documentproduction
Datacorrection
Original data
Summary 2
Hisplus Systems Limited
The End
top related