accessing and navigating the enrollment dash board · 2012-04-10 · dashboard development 3....

A Business Intelligence Dash boardFor 

SPC Executives

2012

Accessing and Navigating the Enrollment Dash board

To provide selected SPC executives with access to daily and historical information about SPC students and enrollment.

To enable each user to select data elements, locations, and performance periods.

BI – Student System –Purposes

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1. Dashboard purposes2. Dashboard development3. Accessing the site4. Using the site5. Drilling‐down6. Practice

This presentation

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Enter the BI site Select the appropriate display Select appropriate filters Export to EXCEL and POWERPOINT Determine enrollment by org Determine enrollment by plan

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Training objectives

What are your expectations for the BI enrollment dash board?

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Your data requirements

Locate the One College Support site  (SharePoint)

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Navigate to Strategic Initiatives and select Business Intelligence

Business Intelligence

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Select Provost and Dean Dashboard

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Select desired page display (19 options)

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19 primary page displays

Enrollment Attributes Enrollment Status Degree Objective Enrollment Type Course Instructional Method Financial Aid Financial Aid Award Financial Aid Award vs. Non 

Awarded

Student Demographics Student Race Ethnicity Student Age Student Gender Top Courses Enrollment by Zipcode Student Success Rates Student Success Counts Campus Cross Enrollment Campus Enrollment (First Time) Campus Cross Enrollment (First Time)

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Provost and Dean Dashboardnine ENROLLMENT related pages

Enrollment Attributes Enrollment Status Degree Objective Enrollment Type Course Instructional Method Financial Aid Financial Aid Award Financial Aid Award vs. Non 

Awarded

Student Demographics Student Race Ethnicity Student Age Student Gender Top Courses Enrollment by Zipcode Student Success Rates Student Success Counts Campus Cross Enrollment Campus Enrollment (First Time) Campus Cross Enrollment (First Time)

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Provost and Dean Dashboardthree FINANCIAL AID related pages

Enrollment Attributes Enrollment Status Degree Objective Enrollment Type Course Instructional Method Financial Aid Financial Aid Award Financial Aid Award vs. Non Awarded

Student Demographics Student Race Ethnicity Student Age Student Gender Top Courses Enrollment by Zipcode Student Success Rates Student Success Counts Campus Cross Enrollment Campus Enrollment (First Time) Campus Cross Enrollment (First Time)

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Provost and Dean Dashboardfour DEMOGRAPHICS related pages

Enrollment Attributes Enrollment Status Degree Objective Enrollment Type Course Instructional Method Financial Aid Financial Aid Award Financial Aid Award vs. Non 

Awarded

Student Demographics Student Race Ethnicity Student Age Student Gender Top Courses Enrollment by Zipcode Student Success Rates Student Success Counts Campus Cross Enrollment Campus Enrollment (First Time) Campus Cross Enrollment (First Time)

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Provost and Dean Dashboardtwo STUDENT SUCCESS related pages

Enrollment Attributes Enrollment Status Degree Objective Enrollment Type Course Instructional Method Financial Aid Financial Aid Award Financial Aid Award vs. Non 

Awarded

Student Demographics Student Race Ethnicity Student Age Student Gender Top Courses Enrollment by Zipcode Student Success Rates Student Success Counts Campus Cross Enrollment Campus Enrollment (First Time) Campus Cross Enrollment (First Time)

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Provost and Dean Dashboardone INSTRUCTION related page

Enrollment Attributes Enrollment Status Degree Objective Enrollment Type Course Instructional Method Financial Aid Award Financial Aid Award vs. Non 

Awarded

Student Demographics Student Race Ethnicity Student Age Student Gender Top Courses Enrollment by Zipcode Student Success Rates Student Success Counts Campus Cross Enrollment Campus Enrollment (First Time) Campus Cross Enrollment (First Time)

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Note date of Student System Cube refresh

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Additional informationUsing “Hovers”

PeriodCountsPercentages

Additional information is displayed when the mouse “hovers” over a graphic bar.

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“Hover” percentages reflect side-by-side comparisons.

Select desired filter(s)

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Filters are notrefreshed whenanother reportis selected.

Filters are retained from one use to the next.

Reset filters as new reports are developed.

Using Filters – Helpful Hint

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Different types of filter selections are available. A list where only one value can be selected, an example is Campus Description.

A hierarchical list where only one value can be selected, e.g. Career – Program – Plan – Subplan.

A hierarchical list where multiple items can be selected, e.g. College – Group – Acad Org – Subject.

Filters allow users to prepare specific requests

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All filter selections are AND.

Right click on graphic barfor additional details

Show details

Additional actions

Drill‐down to additional details by right clicking on graphic bar.

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Export graphics

To export a graphic to  PowerPoint or Excel, select the small down arrow.

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Always confirm filters. Filters are retained until de‐selected. Term dates are “end of term” except for current and future terms.

ALL selections prevail over subordinate selections on filter pick lists.

E‐campus reflects adjuncts only. More ….. 

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Selected Nuances

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Display options

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Display options, more

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Tabular display

Questions

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