academic services division information day programme 09.10session 1 - student records 10.20break...

Academic Services Division Information Day Programme

09.10 Session 1 - Student Records10.20 Break10.35 Session 2 – Attendance Monitoring11.05 Session 3 – Progression & Award Regulations11.40 Break11.45 Session 4 - Curriculum & Timetabling12.25 Lunch13.15 Session 5 – Assessment Policies & Procedures14.25 Break14.40 Session 6 - Rights & Responsibilities15.25 Break15.30 Session 7 - Research Degrees16.25 Close

Student Records

RegistryAcademic Services Division

David McDermottDaniel RobinsonChris BextonIan HamleyRos Piper

Academic Services Division

Registration

RegistryAcademic Services Division

David McDermott, Registry

Registration

• What is University registration? “Only a Registered Student may follow a programme of study leading to a University award, have access to relevant services and facilities (including attendance at classes, and assessment), and be entitled to the rights and privileges of University membership as a student.”

• What is required?– Online– In person

• Exclusions and deadlines

Academic Services Division

Registration

• Communication– Regular emails to staff– Registration user guide for ‘Registry’ staff– Regular emails to students– Mailing from Admissions Office – Registration guides for new students– Registration webpages

• Support – Student IT Helpline

• Confirmation of registrationAcademic Services Division

Academic Services Division

Registration

Registration

DECLARATION SCREEN

Academic Services Division

Registration

Web: www.nottingham.ac.uk/registration

Email: registration@nottingham.ac.uk

Module EnrolmentTimetabling Office

Academic Services Division

Daniel Robinson, Timetabling Office

What is Module Enrolment?

Module Enrolment is the process by which core modules are automatically attached to a student, students choose their optional modules, and those choices are recorded.

The data is held on Saturn, and is also shown on the student’s My Modules channel on the Portal.

Why do we need Module Enrolment?

Module enrolment data is used in several areas:

• Students – need to have the correct number of credits to complete their course

• Students - view module information via Portal and WebCT

• Schools – print class lists based on Saturn information

• Timetabling – schedule classes based on pre-enrolment information and module sizes

• Examinations – schedule exam timetables based on student enrolments

• PMID – allocate budgets based on student numbers

The Module Enrolment Form

• All data is taken from the Saturn Student Record

• Header information contains– Student’s name– Student ID– Course– Year of study

• All core modules are pre-printed on the form

Three Stages of Module Enrolment

The Module Enrolment process has three stages

• Stage 1 – Module Enrolment (September/October)

• Stage 2 – Module Confirmation (January/February)

• Stage 3 – Module Pre-Enrolment (April/May)

Stage 1: Module Enrolment

September - October

• IS run the Module Build for all student records

• Forms are printed off and sent to Schools

• Students collect their forms, make choices, and hand in to

school offices

• Choices must be approved!

• Data entry completed either by School or Timetabling Office

• Process should be complete by mid October

Stage 2: Module Confirmation

January – February

• Forms are printed off and sent to Schools

• Students collect their forms, make changes to Spring semester modules, and hand in to school offices

• New choices must be approved!

• Data entry completed either by School or Timetabling Office

• Process should be complete by mid February

Stage 3: Module Pre-Enrolment

April - May

• IS run Module Build for all UG students expected to return

• Forms are printed off and sent to Schools

• Students make choices, and hand in forms to school offices

• Choices must be approved!

• Data entry completed either by School or Timetabling Office

• Process should be completed by mid May

• Data then downloaded by Timetabling Office in order to create draft student timetables

2009-10 Academic Year Key Dates

• 4 May 2010 – Module pre-enrolment begins onto 2010-11 modules (start of summer term)

• 14 May 2010 – All module pre-enrolment forms should be handed in by students

• 21 May 2010 – All module pre-enrolment data entry should be completed

Module Enrolment: The Future?

Online Module Enrolment

Much still to be decided, but online module enrolment should:

• Be user friendly for students (and staff!)

• Be more efficient for staff time

• Ensure better data quality

• Enable the UoN to keep up with our competitors

• Enhance the student experience

• Current April 2010 status: SMS team and Timetabling Office have been working on product specification, work currently on hold due to other demands on SMS team.

Contact Details

Website: http://www.nottingham.ac.uk/timetable/html/ModuleEnrolment/Home.php

Email: module-enrolment@nottingham.ac.uk

Location:Timetabling Office, E Floor, Portland Building, University Park

Academic Services Division

Managing The Student Lifecycle

RegistryAcademic Services Division

Chris Bexton, RegistryIan Hamley, Registry

Academic Services Division

PGR students – Life Cycle

• Registration throughout the year

• Supervision

• Annual monitoring and progression

• Examination

Academic Services Division

All year round processes

• Suspensions, withdrawals & transfers• Erasmus, U21 and Mobility Schemes• The Student Services Centre (SSC)• Student confirmation letters• Transcripts for graduates• The Quality Manual:

http://www.nottingham.ac.uk/quality-manual/

Academic Services Division

Taught Students - Lifecycle

• Module and course approval

• Chase non-registered students

• Module checks

• Distribute graduation forms

• Process award decisions

• Process progression decisions

Taught Students - Lifecycle

• Appeals, Council and Office of the Independent Adjudicator

• 3 Examination periods

• Academic Offences & Student Discipline

Academic Services Division

Academic Services Division

Handling Debt

• In-session suspensions• Withdrawal of debtors at start of next Session• Graduation and debtors• Fee Schedule:

http://www.nottingham.ac.uk/fees/2009-10/fees2009-10.htm

Academic Services Division

Contact Details

Registry:

http://www.nottingham.ac.uk/academic-office/studentregistry/

Division:

http://www.nottingham.ac.uk/asd/index.htm

Email:

studentregistry@nottingham.ac.uk

Location: E Floor, Portland Building, University Park.

GraduationAcademic Services Division

Ros Piper, Graduation Manager

Graduation

• Location and dates

• Planning

• Information packs

• Deadlines

• Eligibility, Deferrals & Appeals

Graduation

• Certificates

• Guest tickets & Refunds

• Arrangements for staff and stewarding

• Overseas Ceremonies

• Inter-ceremony graduation

www.nottingham.ac.uk/quality-manual/assessment/inter-ceremony.htm

• Future Developments

Contacts

Website:www.nottingham.ac.uk/graduation

Email: graduation@nottingham.ac.uk

Registry

Academic Services Division

www.nottingham.ac.uk/academic-office/studentregistry/