a presentation about presentations

POWER POINT

A QUICK PRESENTATION ABOUT PRESENTATIONS

.pptIS THE FORMAT FOR

PRESENTATIONS IN MICROSOFT OFFICE

What do you need to make a presentation?

• A projector• A laptop or pc• A copy of your presentation in a pen

drive or a cd or in the computer you are using

• Speakers if you have added audio into your ppt.

Power point is power point

• Made of slides• Each slide has points• Each point usually has a bullet before it• Each slide must have six points or less• Use a lot of visuals, pictures, animation

and graphs, diagrams, whenever necessary

HOW TO START Right click with the mouse on the screen

The document is created

• You can change the title of the presentation to anything you want

• Double click on this icon and the presentation will open.

This is how your presentation will look to begin with

When you click in the centre, the screen becomes like this

This is your first slide – the title slide

Add title here Text placeholder

SLIDE LAYOUT AND BACKGROUND

SLIDE LAYOUT• ALL THIS:• TITLE • SUB TITLE• PICTURES• TABLES • ARE CALLED

THE SLIDE LAYOUT

SLIDE BACKGROUND

• IS THE LOOK, • COLOUR, • THEME

CLICK IN ANY PLACEHOLDER AND START TYPING YOUR POINTS

• Font• Font size• Font color

•Bullet• Line spacing

Font • The font is a set

of type of one particular face and size• A style of

formation of letters and numbers of text

Choice of font depends on the

type of audience: formal or

informal, small or big, etc.

Standart fonts

• Use the same font set throughout your entire slide presentation,

• Serif font are said to be easier to read at small point sizes

Font size

• Must be readable

• Not too small

• Not too big

• Best size of font is

• text at a 28 or 32 point size,

• titles being 36 to 44 point size.

To choose a font go to Home>font>Times New Roman etc.

Default font is calibri

To make a new slide you can….

• Click on ‘New Slide’ above

• Or right click on pane on left and choose ‘New Slide’

• Or press Ctrl+m

Keyboard shortcuts

More keyboard shortcuts

Most important

KEY TERMS (IMPORTANT WORDS)

(1.) Slide - Slide Show

• Each page of a PowerPoint presentation is called a slide. The default orientation of the slide is in landscape layout, which means that the slide is 11" wide by 8 1/2" tall. Text, graphics and/or pictures are added to the slide to enhance its appeal.

(2) SLIDE DESIGN

2. The Ribbon• The ribbon, first introduced in PowerPoint

2007, is the strip of buttons across the top of the main window, and it replaces the toolbar in earlier versions of PowerPoint.

TOOLBARS

THE RIBBON

(3) Contextual Menus or Contextual Tabs

• were introduced in PowerPoint 2007. Instead of scrolling through the longer menus as in previous versions of PowerPoint, once a topic is accessed, the ribbon changes to objects pertaining to that option.

(4) Slide Layouts - Slide Types• 4. Slide Layouts - Slide Types• The terms slide type or slide layout can be used

interchangeably. Types of layouts

• title slides• title and content slides• comparison slides• picture with caption slides• and more

(5 ) SLIDE VIEWSdifferent ways to see your presentation in

totality

• Normal view• Outline view

• Slide sorter view• Reading view • Notes page

SLIDE SORTER VIEW

NOTES PAGE

SLIDE SHOW

STARTS THE PRESENTATION – STARTS SHOWING THE SLIDES

(6) DESIGN THEMES

• Apply a Design Theme

• Click on the Design tab of the ribbon.

• Hover your mouse over any of the design theme icons shown..

• The design is reflected immediately on your slide, so you can see how it will look if you apply this design theme to your presentation.

• Click the design theme icon when you find one that suits your needs. This will apply that theme to your presentation

YOU CAN CHANGE THE COLOUR SCHEME OF YOUR DESIGN THEME

Transition or Slide TransitionSlide transitions

• Slide transitions are the visual movements as one slide changes to another.

(7) Animation or Custom Animation

• In Microsoft PowerPoint, animations are visual effects applied to individual items on the slide such as graphics, titles or bullet points, rather than to the slide itself

SLIDE MASTER

• THE DEFAULT DESIGN SCHEME FOR ALL PRESENTATIONS

BUSINESS SPEECHES

Qualities of a good speech

1. Clarity

2. Friendliness

3. Use recent and interesting examples

4. Brevity

5. Interesting

6. Based on the requirements of the audience

Qualities of a good speaker

• Energetic • Speaks clearly• Interacts with audience• Smiles and uses expressions a lot• Uses the hands effectively• Maintains eye contact• Looks at every part of the audience• Keeps calm• Knowledgeable• Well prepared

KEYBOARD SHORTCUTS