5th amber court jmb agm meeting sept 22 2012

5th AGM of Amber Court JMB

22nd September 2012

JMB CommitteeChairman: G G Hong

Secretary: Magdeline HuanTreasurer: Michael TohCommittee Members:-

1) Lawrence Koh2) Michael Lim

3) Lee SengBuilding Manager: H B Gan

Agenda• 9am – Registration & Light Refreshments• 10am – Chairman address• 10.15am – Presentation of chronological of• events and updates of Amber Court• 10.30am – To elect Chairman for the meeting

(Resolution 1)• 10.35am – To receive & approve 4th AGM • Minutes (Resolution 2)• 11.00am – To receive & approve 2011 Audited

Accounts (Resolution 3)

Agenda - 2• 11am - To approve the

maintaining of the present JMB board of committee until the Management Corporation (MC) is formed after its first AGM is called. (Resolution 4)

Chairman AddressMr G G Hong

Chronological Events

• July 2011

– New Ex-co was formed

– Start repainting of block A & B (Paint: RM156,923; Labour: RM70,000)

(Total cost: RM226,923)

– Monthly lift maintenance charges (RM2,800 X 12 months =

RM33,600)

– Repairs of lifts (RM89,390)

• September 2011

– Repairs of: 2 Gen sets [Block A: Ignition coil relay, 3 phase voltage relay, AMF

controller, & auto voltage regulator; Block B: 3 phase voltage, AMF, AVR, Hertz

meter, accelerator system (mechanical speed indicator), & auto manual selector

switch] (RM115,197), Lifts (RM89,390), and Sewerage plant, motors, & repairs

(RM14,000)

• October 2011

– Fire fighting system (RM12,000)

– Glass doors (RM20,160)

• November 2011

– Rental of gondolas (RM29,860)

• December 2011

– Washing work of Amber Court building started

• January 2012

– Installation of CCTV of Phase 1(RM11,000)

• February 2012

– Water treatment plant being sabotaged 3 times (7th

Feb, 12th Feb & 22nd July 2012)

– Landslide & repairing of road from mushroom farm

to Amber Court repaired

• March 2012

– Installation of CCTV of Phase 2 (RM11,000)

• May 2012

– Creation of Facebook page to disseminate information to

owners

• July 2012

– Fish pond / Rock garden (RM9,900)

– Chairman, Secretary & Building Manager visited Kuantan

Land Office in search of numbers of transferred Strata Title.

Results of 32% (230 units).

• August 2012

– Access card implementation (RM39,880)

Repairs & Improvements

Amber Court BEFORE and AFTER facelift

Carpark BEFORE and AFTER repairing & repainting

Fencing surrounding Amber

Court replaced & repainted

All access doors to the lift has been replaced with new ones

Hillview Tower Generator serviced & repaired

Fish pond / Rock Garden BEFORE

Fish Pond / Rock Garden

AFTER

Side garden replanted

Tires strategically placed to prevent future landslides from happening

BEFORE

AFTER

Drains BEFORE and AFTER repair

Water Treatment Plant Area

Temporary Water Crisis Measures

CCTV’s installed around Amber Court for optimum security

Low Voltage (LV) Electrical Panel tested and calibrated to avoid sudden trips and

disruption of the supply

Front Lobby

Management Office

Hardpower Resort Sdn Bhd check-in counter for room rental and transportation to-and-from

Genting Resort

Amber Court BEFORE face lift

Amber Court AFTER face lift

Klang Hash Harriettes House 30th

Anniversary

Audited Accounts for 2011Refer to PDF file

BILLING & COLLECTION

MONTH BILLING COLLECTION PERCENTAGE

JULY 11 RM 216,517 142,365 66%

AUG 11 205,201 133,447 65%

SEPT 11 232,641 181,524 78%

OCT 11 217,272 139,189 64%

NOV 11 219,978 87,516 40%

DEC 11 280,559 164,064 59%

JAN 12 220,817 168,141 76%

FEB 12 234,109 137,637 59%

MAR 12 220,386 562,345 255%

APR 12 234,109 215,348 92%

MAY 12 251,773 206,874 82%

JUN 12 219,962 222,744 101%

JULY 12 177,805 164,757 93%

Resolutions

• Resolution 1

To propose and approve the 4th AGM minutes

• Resolution 2

To propose and approve the 2011 audited accounts

• Resolution 3

Chronological event and updates of Amber Court

improvement and maintenance work for Amber

Court

Special Business

• Resolution 4

Upgrade of Lifts

Propose to upgrade 4 old lifts which is 20 years over

and estimated cost of upgrade is RM230,000

• Resolution 5

Lifts replacement

Propose to replace 2 not repairable lifts one each from

Block A and Block B. Estimated cost of replacement is

RM360,000

• Resolution 6

Water Treatment Plant

Purpose to have own water treatment plant with the

estimated cost of RM350,000. (With the cooperation of

owners to share cost by paying water in advance of RM500

each unit and a credit note will be given to offset the

payment of water bills monthly of RM30.00 until the

amount is exhausted. With the cost of RM350,000 shared

by 700 units. After the cost of constructing the WTP has

been fully paid, we will re-project the operating cost and if

possible, reduce the monthly charges whenever necessary.

• Resolution 7

Internal re-painting of all corridors and common

areas

Propose to re-paint all corridors and common areas

of the 2 blocks with the estimated cost of RM250,000

• Resolution 8

Upgrade lobby ceiling and flooring including level 5 ceiling

Propose to have the ceiling and flooring of lobby areas to

be changed to have a more hotel effect. Estimated cost –

RM160,000

• Resolution 9

Repair all staircase railings and repainting of the railings

Propose all stairways railings need refurbishment and

repainting work. Estimated cost – RM60,000

• Resolution 10

Upgrade and change doors from fire doors to tempered

glass.

Propose to upgrade and change doors to tempered glass

doors at level 1 & level 2 except the main escape doors.

Estimated cost – RM25,000

• Resolution 11

To upgrade equipments for children’s playground

Propose to upgrade the children’s playground with full

set of equipment estimated cost – RM80,000

• Resolution 12

Missing fund RM280,000

Propose to write off the missing fund since it is over 6

years

• Resolution 13

Any other matters

Other Matters1. Formation of management corporation

2. MATV bulk installation

3. Master antenna installation

4. Change Status from ‘RESORT’ to ‘RESIDENTIAL’

Things To Do1. 32 fire doors to be replaced/repaired

2. 27 normal doors to be replaced/repaired

3. Metal gutter/metal roof/repainting areas/welding

4. Cable tray

5. Electric riser cable tray

6. Repair void area at 6th floor

7. Fire alarm panel

8. Handicap bay

9. Boom gate installation

10. Entrance lobby

Thank You